The finance Committee of the Gratiot Collaborative Council shall be responsible for providing input to the Executive Committee on financial issues including internal controls, proposals for support or funding, fiduciary agencies, and ongoing projects and contracts.
I. Internal Controls:
Coordinate process and payments from the Council Chairperson
and Council Prevention Coordinator and Council for approval
by fiduciary agency for processing
Monitor reports and funds from fiduciary agency for regular monthly
review
Regularly monitor contracts and ongoing funding
II. Proposals for Support or Funding: (RFQ, RFP, etc.)
Review and make recommendations to the Council regarding
monies available, needs assessment and Council identified
needs.
Review proposals for support and/or endorsement by the Council
Reviewing and making recommendations to the Council
regarding proposals for funding by the Council according to
Strong Families/Safe Children, fiduciary regulations and guidelines,
and fund source eligibility criteria
Reviewing the budget section of grant/project applications submitted
by the Council and make recommendations
Monitor and keep informed of the current status of funding sources
and regulations
Assist in the location of funding sources for specific unmet goals for
Strong Families/Safe Children and Council goals
III. Fiduciary Agencies:
Monitor management of funds by reviewing quarterly reports
from Fiduciary agency including:
a) budgeted revenues,
b) budgeted expenditures,
c) actual revenues,
d) actual expenditures
Provide regular (no less than quarterly and preferably monthly) reports
to the Executive Committee and Council regarding Council
financial status.
IV. Ongoing Projects and Contracts:
Monitor on-going projects and contracts including:
a) budgetary issues,
b) contract compliance and review of monies available and
needs identified
Provide regular (no less than quarterly) reports to the
Executive Committee for reporting and recommendations
Other Duties:
Duties assigned by the Executive Committee
Meet periodically with the Evaluation Committee
Membership:
The committee shall consist of three to five persons appointed by the Gratiot Council. This term of office shall be for one year. The committee shall appoint a chair for the one-year term. The chair will report committee progress to the GCC executive committee.
Staff:
The Prevention Coordinator shall provide support to the Finance Committee