The six steps involved with every motion.

Step 1. A member stands up, is recognized and makes a motion.
Step 2. Another member seconds the motion.
Step 3. WITHOUT REWORDING, the presiding officer restates the motion to the rest of the members.
Step 4. Members debate/discuss the motion.
Step 5. The presiding officer asks for the affirmative votes and the negative votes.
Step 6. The presiding officer announces the result of the voting.


Basic �Parli-Pro� Principles

1.The most important rule!!
Parliamentary procedure exists to facilitate a meeting, to help stuff get accomplished and to encourage cooperation among group members. IT SHOULD NOT be used as a way to complicate meetings with a bunch of technical mumbo-jumbo that doesn�t really matter anyway. BBYO operates according to a MODIFIED version of Robert�s Rules of Order. (notice the emphasis on �modified.�

2.All members have equal rights, privileges, and obligations. The majority has the right to decide things, but the minority also has rights that need to be protected.

3.A quorum has to be present for the group to be officially able to act.

4.Full and open discussion of every motion considered is a basic right.

5.Only one question at a time can be considered at any given time.

6.Members have the right to know at all times what the immediately pending question is and to have it restated before a vote is taken. In other words, members have the right to understand fully the issue at hand before voting on it.

7.No member can speak before being recognized by the chair.

8.No member can speak twice on the same issue as long as someone else wants to speak a first time.

9.THE CHAIR SHOULD BE STRICTLY IMPARTIAL. (This is just as important as #1)


Rules for making meetings work

1.Effective meetings require planning in advance, both on the part of the person who chairs them and of the people who participate.

2.Don�t have a meeting unless it�s necessary.

3.Don�t play political games. Everyone at the meeting should commit themselves to the grand purpose.

4.Listen to what other people at the meeting have to say.

5.Make sure you understand the reason for a meeting and do your �homework� based on this understanding.

6.Actively engage in the meeting. Encourage participation from others.

7.Be sure that the purpose of each meeting and each item on the agenda is clear to members.

8.Be sensitive to the physical, informational, and social needs of others. 9.Suggest committee work when an issue is too big for the group or if the group hasn�t adequately considered a topic. Demand hard work and good reports from the committee.

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