EXECUTIVE COUNCIL MEETING

OCTOBER 15, 2007

ORLANDO

 

 

            Meeting called to order at 10:15 A.M. by President Hilpertshauser.  Opening comments by the president.. Bob informed the council that St. Cloud is in need of a temporary tournament director. When a replacement is found, Verdell will notify club presidents of the change if it is not in time for the December newsletter.  Bob asked if any council members received any complaints on last year’s S/T entry fee. Bob had received one, no other members did. Bob stated that the 8:A.M. starting time for the singles was helpful and recommended it for this year’s tournament.

            Loss of Game Related Items revenue was discussed. It was agreed to explore options after the actual budget report in April. This motion made by Bob seconded by Byron. The motion passed unanimously.

            A motion was made by Byron, second by Bob, to leave the Thursday night party up to the discretion of the host club. This motion passed unanimously

            Bob appointed Vicki Marteney, fourth V.P. to be responsible for the Friday cocktail open bar. Hours will be 7 to 9 P.M. Host club will provide finger food.

            Vicki noted that there was one change for the GRS booklet. She will have a notice of this in the next newsletter. It was also noted the by-laws are not updated on the web site. Vickie will make the changes and notify Marvin.

            Ron Deckard reported on the progress of this years state tournament host club Clearwater. The motel, banquet hall and meeting room have been chosen. The state tournament will be finalized at the January meeting.

            Publicity updates given by Jim Smith. The current programs were reviewed. The council recommended these programs be kept in force with no additional changes.

            The council recommended that a hard copy and a disk be made after the completion of each day of competition of the state tournament. Deckard and Peplinski will be responsible for checking of the Triple Crown award.

            It was agreed that the purchase of awards for the state tournament will remain with the host club.

            Medical Exemption Form.  The Sec/Tres will send this form to requesting members and the executive council will have the authority to approve or request additional medical information.

             It was agreed the tournament director for the Club Championship Tournament should be a member of the E/C. Ron Deckard will assume this position. A motion by Byron Jarrett, second by Peplinski  to change the Club Championship Tournament to a count-all handicap 90%. This motion passed 3-2 Jarrett, Peplinski, Marteney for Deckard, Woollard against. Tournament rules were then established and will be posted in the December newsletter by Jarrett.

            Gift Certificate, proposal reviewed. It was agreed to have the individual club administer at their discretion.

`           The council was opposed to having a state motto. They felt the state logo was sufficient.  

            The next meeting is scheduled for January 25, 2008  1P.M. Clearwater.

Meeting adjourned 3:15 P.M.

                                                                                    John Peplinski

                                                                                    Sec/Tres

Members Present;

Bob Hilpertshauser

Ron Deckard

Byron Jarrett

Vicki Marteney

Verdell Woollard

John Peplinski

James Smith