Closing Procedures

• If you are not busy using both stations, you can close station 2 about 30 minutes earlier;
• Also you can count the float in the grey box, and sign your name, it mus have $400;
• In the RAYMARK system, click ADMIN
• Then click RPTS
• Then open and print on the ticket printer, the electronic journal, discount journal and Cash and Charges;
• Close the visa machine, click on menu, select Close, enter the password 1234, confirm yes the deposit amounts;
• Organize the slips; staple together all the Debit slips, then MC and VISA. Keep them in this alphabetic order, and on top of it place the Host Reconciliation Report, the one you printed when closing the VISA machine.  Staple the whole thing together and write down the store abbreviation name (wem or kw) date (mm/dd/yy) and the till # 1 or 2;
• Check if the amounts for DB/MC/VI in Host reconciliation matches with the Cash and charges report; if the amounts match you can move on to close the station, if not identify which transaction is mistaken, go back to RAYMARK, click on ADMIN and then reprint the transaction and attach it on the paper work;
• To close the station: on the RAYMARK, click ADMIN, then click CLOS, count the money and enter the amounts, on the bottom of the window you will find the net amount; this one should match the cash amount you find on the Cash and Charges report. If the cash amount is not balanced you should explain why.
• Take out the net total you found showing in the closing window and put in the Deposit envelope, write the referent amount, for the till you are closing, on the Deposit envelop.
• After done you can close the Raymark windows.
• Put the till drawer inside the cabinet behind the till, station 2.
• Staple all the RAYMARK reports together per each till, make sure to leave the Cash and charge on top and the electronic journal on second; write the store name (wem or kw), the date and the till # on the top of the cash and charge report;
• On desktop open the REPORTS, the ID name is westedmonton and the password is bou455; and ID name Kingsway and password bou987;
• Open financial summary, click execute if the date is correct;
• On the select format, on the right side, select excel, then click export, save it under June, under financial summaries folder. The name of the file should be the current date;
• On desktop open the budget and the sales report, and fill out the information you have from the financial summary.
• E-mail the financial summary you saved to Matt and Fabi ([email protected] and [email protected])
• For WEM you must fill out the cash out report you find in the binder, for KW you will find this cash out report as a excel file, on the desktop of station 2, open the model file and save as with the date as a name, under cash our report folder.
• Lock the deposit and paper work envelopes inside of the grey box.