FINNEYTOWN BOOSTER ASSOCIATION CONSTITUTION

Article I – Name

The name of this organization shall be known as the FINNEYTOWN BOOSTER ASSOCIATION.

Article II – Principal Office

The principal office of the Association shall be at the Finneytown High School.

Article III – Purpose

The focus of this organization shall be to support and foster student athletics.

Article IV – Due, Contributions

The Association dues which is a family membership, shall be as follows:

Member dues are: Regular Membership - $25.00 Wildcat Membership - $50.00 Super Wildcat -$100.00

The Association’s fiscal year will run from July 1 through June 30.

Article V – Membership & Association Meetings

Section I Adult residents and friends of the Finneytown School District are eligible for membership in the Association.

Section II Admission to the Association is accomplished by payment of membership dues.

Section III Meetings may be held at the discretion of the President, the Board of Directors, or by petition of ten (10) members of the Association. The purpose of the meeting will be to hold discussion of topics of interests to the Association and, if appropriate, make recommendations for action to the Board of Directors.

1) A quorum will consist of at least ten (10) Association members plus a majority of the Board of Directors present at the meeting. 2) Notification of the meeting will be made at least five (5) days prior to the meeting.

Article VI – Directors

Section I – Structure of the Board of Directors

1. There shall be no more than twenty-five (25) and no less than ten (10) members on the Board of Directors.

2. The Athletic Director(s), Music Department Director(s) and high school principal shall be invited to serve as liaison representatives to sit with the Board of Directors however, will have no voting power.

Section II – Terms of Office of Directors Directors will be elected by the Board in June of each year (beginning in 1989) to assume office following the June meeting for a term of three (3) years. One-third may be elected each year.

Section III – Election of Officers

A President, a Vice President, a Secretary and a Treasurer shall be elected to one (1) year terms from and by the Board of Directors at the June meeting to assume office July 1. The filling of un-expired terms of either Officers or Directors will be accomplished by Presidential

appointment and approval of the Board of Directors. Section IV – Powers The management and control of all affairs of the Association shall be in the hands of the Board of

Directors. Section V – Organization Meeting of the Board of Directors The organization meeting of the Board of Directors will be held in either June or July after election of

Officers in June. 1) A quorum will consist of a majority of the Directors. 2) Notification of the meeting shall be given at least three (3) days prior to the meeting. 3) At this meeting the new officers will be announced to the committees identified in Article VIII will be formed. 4) The Board will maintain a historical record of Board of Directors, to be updated after each election. 5) The Board will maintain the name, address, phone number or other contact information, of the

insurance carrier, tax consultant and attorney utilized, as applicable. Section VI – Board Meetings Meeting of the Board of Directors will be held monthly unless waived by the President or other officer. Business of the Association will be conducted by a quorum, which will consist of a majority of the

Directors. Directors may give their proxy vote to another director if they are unable to attend the meeting.

Notification of the meeting of the Board of Directors shall be given at least three (3) days prior to the meeting except as noted in Section VIII below. A special meeting can be called by the President, or his/her delegate, or by a majority of the Board. The

above two criteria’s must be fulfilled. Section VII – Resignations Officers or Directors may resign by giving notice to the Board of Directors to the effect.

Section VIII – Removal from Office

Any member of the Board of Directors may be removed there from by two-thirds vote of the entire Board at a meeting called for that purpose. Ten (10) day notice shall be given before such meeting. Causes for removal of a Board Member are, but not limited to:

1) Absence a three (3) consecutive meetings without notice.

2) Conduct and actions unbecoming of a representative of a school supported organization on or off

school property, booster functions or school activity.

Article VIII – Officers and Duties

Section I – President

The President shall preside at all meetings of the Association and of the Board of Directors; he/she shall appoint all committees and assume all other executive duties not specially delegated. The President shall work with the directors in December/January to create a fiscal year Booster schedule of events and present to the board for review and approval and shall be responsible for review of the Constitution every 2 years.

Section II – Vice-President

The Vice-President shall preside at the meetings and assume executive duties in the absence of the President, or at his/her request.

Section III – Secretary

The Secretary shall keep a record of all the meetings of the Association and the Board of Directors; he/she shall also maintain a roll of membership of the Association, provide minutes to the Publicity Chairperson for distribution to the general membership and community and shall assume the other duties normally associated with the Secretary’s office.

Section IV – Treasurer

The Treasurer shall assume responsibility and accountability for the funds of the Association and shall make written financial reports to the Board of Directors and to the Association; he/she shall be responsible for signing negotiable instruments. The President and Vice President shall also serve as signatories for negotiable instruments.

Articles VIII – Committees

Section I - Chairpersons

The Chairperson of each committee shall be a member in good standing appointed by the President.

Section II – Standing Committees

1. The standing committees of this organization shall be as follows: Concession, Publicity, Historian, Nominating/Auditing, Special, and Membership.

2. Concession Committee consists of a chairperson and appointed members. Their duty is to provide food services at school events.

3. Publicity Committee shall consist of a chairperson and appointed members. It shall be their duty to promote the policies and activities of the organization through messages to the public. This committee shall coordinate its activities with those of all organization committees.

4. The Historian shall maintain an organizational history, maintain prior year annual schedule of events, fundraisers and activity process templates, assist the Publicity Chairperson with external communications as required.

5. Nominating/Auditing Committee shall consist of as few as one but not to exceed three (3) members, all appointed by the President. They shall audit the Association’s financial books at least once a year and give a written report of each audit to the Board. This requirement can be waived for specific year by a two-thirds majority vote of the Board at a regularly scheduled meeting. Audit may be performed by a party or parties outside of the Board of Directors.

6. The Project Committee shall consist of a chairperson and appointed members. Their duties shall be to evaluate and prioritize project proposals, forward their assessments to the Board, and to coordinate execution of approved project.

7. Special Committees will be appointed by the President and will consist of a chairperson and appointed members. Their duties will be designated by the President.

8. Membership Committee shall consist of a chairperson and appointed members. Their duties shall be to enhance membership, collect and confirm with members their dues received and maintain record of active members.

Article IX – Rules of Order

In all instances not covered by this constitution, Roberts Rule of Order will be the authority for parliamentary procedures.

Article X – Amendments

This Constitution may be amended by a two-thirds vote of the total membership of the Board of Directions at two (2) consecutive meetings.

Amendment I Should the Finneytown Booster Association be disbanded or dissolved for any reason, an audit shall be made of the books, after which all proper outstanding bills hall be pain and any balance of money on hand shall be turned over to the Finneytown High School Athletic Department.

Prepared 12/20/05 Debi Diehl-Weinstein