WORD 97 - 302 Keyboard Shortcuts

Close the visible menu and submenu at the same time; works with menu commands. ALT

Select a menu command or select or clear the check box by the letter underlined in the menu command; works within windows and dialog boxes. ALT+ letter key, where key is the underlined letter in the field or menu command

Select an option in the Open or Save As dialog boxes (in File menu); works within windows and dialog boxes. ALT+ number (where hitting key for 1 selects the leftmost option, 2 the next, and so on)

Select the folder list in the Open and Save As dialog boxes (in File menu); use within a dialog box; use arrow keys to select a folder in the list. ALT+0(ZERO)

Select an entire table; use when working within an existing table in a Word document. ALT+5 on the numeric keypad (with NUM LOCK off)

Display the previous tip; use with Office Assistant. ALT+B

Apply Heading 1 from Style dialog box; use to format paragraphs while working within text. ALT+CTRL+1

Apply Heading 2 from Style dialog box; use to format paragraphs while working within text. ALT+CTRL+2

Apply Heading 3 from Style dialog box; use to format paragraphs while working within text. ALT+CTRL+3

Insert copyright symbol while working within text. ALT+CTRL+C

Insert an endnote while working within text. ALT+CTRL+E

Insert a footnote while working within text. ALT+CTRL+F

Browse a document while working within it. ALT+CTRL+HOME

Switch to Print Preview; use when working within a document. ALT+CTRL+I

Start AutoFormat; use to fomat paragraphs while working in a document. ALT+CTRL+K

A LISTNUM field. ALT+CTRL+L

Insert a comment; use when reviewing a document. ALT+CTRL+M

Switch to Normal view while working within a document. ALT+CTRL+N

Switch to Outline view while working within a document. ALT+CTRL+O

Switch to page layout view while working within a document. ALT+CTRL+P

Move cursor to the end of a window while working within a document. ALT+CTRL+PAGE DOWN

To the top of the window. ALT+CTRL+PAGE UP

Insert an ellipsis while working within a document. ALT+CTRL+.(period)

Insert the registered trademark symbol while working within a document. ALT+CTRL+R

Split a document while working within it. ALT+CTRL+S

Insert the trademark symbol while working within a document. ALT+CTRL+T

Repeat a Find request. ALT+CTRL+Y

Go back to the cursor's previous location while working within a document. ALT+CTRL+Z

Display more Help topics; works when using Office Assistant. ALT+DOWN ARROW

Open a selected drop-down menu; works within a dialog box. ALT+DOWN ARROW

Move to last cell in a row; use when working in a Table. ALT+END

Create AutoText while working in a document. ALT+F3

Exit Word while working in documents. ALT+F4

Activate Office Assistant while working in a document. ALT+F6

Switch between all field codes and their results while working within a document. ALT+F9

Return cursor to first cell in a row; works within a Table within a document. ALT+HOME

Go to previous page when working on the Internet. ALT+LEFT ARROW

Display the next tip when working with Office Assistant. ALT+N

Select a Help topic while using Office Assistant. ALT+number (where hitting key for 1 selects the leftmost option, 2 the next, and so on)

Move to last cell in a column when working within a Table. ALT+PAGE DOWN

Move to first cell in a column when working in a Table. ALT+PAGE UP

Go to next page when working on the Internet. ALT+RIGHT ARROW

Display all headings with the Heading 1 style while working within a document outline. ALT+SHIFT+1

Expand or collapse all text or headings while working within a document with an outline. ALT+SHIFT+A or the asterisk (*) key on the numeric keypad

Insert a Date field into a document. ALT+SHIFT+D

Move selected paragraphs down while working within a document outline. ALT+SHIFT+DOWN ARROW

Edit a mail-merge data document. ALT+SHIFT+E

Insert a merge field. ALT+SHIFT+F

Run a Go To or Macro command from the field that displays the query results. ALT+SHIFT+F9

Display the Mark Citations dialog box when working within a document. ALT+SHIFT+I

Preview a mail merge document. ALT+SHIFT+K

Move between viewing the first line of a body text, such as a paragrah, or each paragraph's first line in a longer document, and viewing the entire body of text, while working within a document outline. ALT+SHIFT+L

Move a paragraph up within a document's outline. ALT+SHIFT+LEFT ARROW

Print a mail merge document while working within the document. ALT+SHIFT+M

Collapse text below a heading while working in document outline. ALT+SHIFT+MINUS SIGN

Perform a mail merge between two documents. ALT+SHIFT+N

Display all headings up to Heading n while working in a document outline. ALT+SHIFT+n

Display Mark Table of Contents Entry dialog box while working in a document with a Table of Contents. ALT+SHIFT+O

Insert a Page Number field to a document. ALT+SHIFT+P

Expand text below a heading while working in a document outline. ALT+SHIFT+PLUS SIGN

Move a paragraph down in a document's outline. ALT+SHIFT+RIGHT ARROW

Insert a Time field into a document. ALT+SHIFT+T

Move from active application window to previously active application window. ALT+SHIFT+TAB

Move selected paragraphs up within a document's outline. ALT+SHIFT+UP ARROW

Display Mark Index Entry dialog box while working within a document. ALT+SHIFT+X

Open the menu of the leftmost icon on the main toolbar bar of the active window; this menu typically contains the following commands: Restore, Move, Size, Minimize, Maximize and Close. ALT+SPACEBAR

Move from active application window to the previously used application window; to select an application from a list of the open applications, hold ALT down and press TAB more than once to move through the list. ALT+TAB

Display previously viewed Help topics while using Office Assistant. ALT+UP ARROW

Move around a document while in Print Preview and zoomed in. ARROW KEY

Move between options in a selected drop-down menu or dialog box or between some options in a group of options. ARROW KEY

Move between options in a selected drop-down menu or dialog box or between some options in a group of options; add ENTER to select an option. ARROW KEY

Delete selected text or to delete the character to the left of where the cursor is positioned within a document while editing. BACKSPACE

Select an entire column when working within a Table within a document. Click in the column's top or bottom cell, hold down SHIFT and press the UP ARROW or DOWN ARROW key r

Decrease the font size of selected text by 1 point when working within a document. CTRL+[

Move between a master document and its associated subdocuments. CTRL+\

Increase the font size of selected text by 1 point when working within a document. CTRL+]

Insert or delete one line space preceding a paragraph within the active document. CTRL+0 (zero)

Single-space the lines of selected text within a document. CTRL+1

Double-space the lines of selected text within a document. CTRL+2

Set the spacing between lines of selected text within a document to 1.5. CTRL+5

Select all the items in the active window (You also can choose Select All from the Edit menu.). CTRL+A

Apply or remove Bold formatting to selected text or document. CTRL+B

Delete one word to the left of cursor's current position. CTRL+BACKSPACE

Copy selected text or graphics to Windows Clipboard. CTRL+C

Display the Font dialog box in order to view or change the current formatting of selected characters in a document. CTRL+D

Delete one word to the right of the cursor's position in a document. CTRL+DELETE

Move the cursor one paragraph down within a document. CTRL+DOWN ARROW

Center the paragraph in which the cursor is positioned within a Word document. CTRL+E

Move to the end of a Word document. CTRL+END

Move to the end of a Comment field while reviewing a Word document with Comments (in View menu). CTRL+END

Move to the last preview page when zoomed out while working in Print Preview mode. CTRL+END

Insert a page break at the cursor's position in a document. CTRL+ENTER

Apply subscript formatting (with automatic spacing) to selected text within a document. CTRL+EQUAL SIGN

Display Windows Start menu. CTRL+ESC

Display Find dialog box in order to find an item in the active document. CTRL+F

Maximize the active document window. CTRL+F10

Lock a Field (under Insert Menu). CTRL+F11

Cut selected text to the Spike while working in a Word document. CTRL+F3

Restore the active document window. CTRL+F5

Go to the next document window in the active application. CTRL+F6

Carry out the Move command (under Document icon menu, menu bar). CTRL+F7

Carry out the Size command (under Document icon menu, menu bar). CTRL+F8

Insert an empty field. CTRL+F9

An empty field. CTRL+F9

Minimize the active document window. CTRL+F9

Display the Go To tab of the Find and Replace dialog box in order to go to a specific page, bookmark, footnote, table, comment, graphic, or other location within your document. CTRL+G

Display the Replace tab of the Find and Replace dialog box in order to replace a specific item in your document. CTRL+H

Go to the beginning of the active document. CTRL+HOME

Go to the beginning of a comment when working in Comments field. CTRL+HOME

Go to the first preview page when zoomed out in Print Preview mode. CTRL+HOME

Insert an optional hyphen at position of cursor in a document. CTRL+HYPHEN

Apply or remove italic formatting to selected characters. CTRL+I

Justify a selected paragraph. CTRL+J

Insert a hyperlink from a document to a specified Web page address. CTRL+K

Align selected text to the left. CTRL+L

Move cursor's position one word to the left. CTRL+LEFT ARROW

Move cursor's position one word to the left or right. CTRL+LEFT ARROW or CTRL+RIGHT ARROW

Indent a paragraph from the left. CTRL+M

Open a new, blank, document. CTRL+N

Display the Open dialog box (You also can choose the Open command from the File menu.). CTRL+O

Display the Print dialog box in order to print the active document when working in Print Preview. CTRL+P

Move cursor's position to the top of the next page. CTRL+PAGE DOWN

Move cursor's position to the top of the previous page. CTRL+PAGE UP

Remove current formatting on selected paragraph. CTRL+Q

Align a selected paragraph to the right. CTRL+R

Move cursor one word to the right. CTRL+RIGHT ARROW

Save the active document. CTRL+S

Display nonprinting characters. CTRL+SHIFT+* (asterisk)

Decrease the font size of selected characters. CTRL+SHIFT+<

Increase the font size of selected characters. CTRL+SHIFT+>

Format selected letters as all capitals. CTRL+SHIFT+A

Copy formatting from one selection to another. CTRL+SHIFT+C

Double-underline a selection of text. CTRL+SHIFT+D

Go to the end of a selected paragraph. CTRL+SHIFT+DOWN ARROW

Turn revision marks on or off in a document that has been revised with Track Changes command on (under Tools menu). CTRL+SHIFT+E

Insert a column break into an active document at the cursor's position. CTRL+SHIFT+ENTER

Select the font field on the main taskbar in order to change the font of a given selection. CTRL+SHIFT+F

Unlock a selected field. CTRL+SHIFT+F11

Paste the Spike contents into a selected area. CTRL+SHIFT+F3

Go to the previous document window. CTRL+SHIFT+F6

Update linked information in a Word source document. CTRL+SHIFT+F7

Extend a block of text within a column. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode

Extend a selection (or block) within a Table. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode

Unlink a field. CTRL+SHIFT+F9

Apply hidden text formatting to a selection. CTRL+SHIFT+H

Go to the beginning of a document. CTRL+SHIFT+HOME

Insert a nonbreaking hyphen. CTRL+SHIFT+HYPHEN

Format selected letters as small capitals. CTRL+SHIFT+K

Apply the List style to selected text. CTRL+SHIFT+L

Go to the beginning of the word in which the cursor is positioned. CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the left of the cursor. CTRL+SHIFT+LEFT ARROW

Remove a paragraph indent from the left. CTRL+SHIFT+M

Keys to apply the Normal style to the selected text. CTRL+SHIFT+N

Demote selected heading text to body text. CTRL+SHIFT+N

Select the font size field on the window toolbar in order to change the font size of selected text. CTRL+SHIFT+P

Apply superscript formatting (automatic spacing) to selected text. CTRL+SHIFT+PLUS SIGN

Change the selection to Symbol font. CTRL+SHIFT+Q

Go to the end of the word in which the cursor is positioned. CTRL+SHIFT+RIGHT ARROW

Select or unselect one word to the right of the cursor. CTRL+SHIFT+RIGHT ARROW

Select the Style field on the window toolbar in order to change the Style of selected text. CTRL+SHIFT+S

Insert a nonbreaking space at the position of the cursor. CTRL+SHIFT+SPACEBAR

Reduce the size of a hanging indent formatted on a paragraph. CTRL+SHIFT+T

Go to the previous tab when working in a tabbed dialog box. CTRL+SHIFT+TAB or CTRL+PAGE UP

Go to the beginning of the paragraph in which the cursor is positioned. CTRL+SHIFT+UP ARROW

Paste formats from one place to another. CTRL+SHIFT+V

Apply the Underline format to the words but not the blank spaces of a selection of text. CTRL+SHIFT+W

Remove manual character formatting on selected text. CTRL+SPACEBAR

Create a hanging indent on a selected block of text. CTRL+T

Insert paragraphs or tab characters in a cell when working in a Table. CTRL+TAB

Move to the next tab on a tabbed dialog box. CTRL+TAB or CTRL+PAGE DOWN

Select the next or previous toolbar. CTRL+TAB or CTRL+SHIFT+TAB

Apply or remove Underline formatting to selected text. CTRL+U

Move the insertion point to the beginning of the previous paragraph. CTRL+UP ARROW

Paste a copied item(s) from the Clipboard into a selected location (You also can choose Paste from the Edit menu.). CTRL+V

Close the active document. CTRL+W

Copy and remove the selected item(s) from their original location to the Clipboard. (You also can choose the Cut command from the Edit menu.). CTRL+X

Redo, or repeat, the previous action. CTRL+Y

Undo the last action; note: some actions, like Shutdown, cannot be undone (You also can choose Undo from the Edit menu.). CTRL+Z

Undo the last action; note: some actions, like Shutdown, cannot be undone (You also can choose Undo from the Edit menu.). CTRL+Z

Delete the selected item(s), or to delete the character to the right of the cursor; if items are files they will be moved to the Recycle Bin. DELETE

Go down one line in a document. DOWN ARROW

Move to the next row in a Table. DOWN ARROW

Select the next or previous command on the menu or submenu. DOWN ARROW or UP ARROW (with the menu or submenu displayed)

Go to the end of a line or the end of an entry. END

Create new paragraphs in a cell, or Tab characters in a Table. ENTER

Perform the action assigned to the selected default button in the dialog box. ENTER

Insert an AutoText entry into a document. ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appea

Perform the action assigned to a selected button on a toolbar. ENTER

Open a selected menu on a toolbar. ENTER

Enter text in a selected text box. ENTER

Cancel the current action. ESC

Cancel Extend mode. ESC

Close the visible menu; or, with a submenu visible, close the submenu only. ESC

Cancel the current command and close an open dialog box. ESC

Close Office Assistant message. ESC

Close Office Assitant tips. ESC

Close a selected drop-down list in a dialog box. ESC (when a drop-down list box is selected)

Display online Help or the Office Assistant. F1

Go to next field. F1+ALT

Display Microsoft System information. F1+CTRL+ALT

Open Office Assistant in order to display context sensitive Help or to reveal formatting of selected characters. F1+SHIFT

Go to previous field. F1+SHIFT+ALT

Activate, or select, the main toolbar beginning with the first toolbar option on the left, usually File; after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys; press F10 or ALT again F10

Maximize the program window. F10+ALT

Maximize the document window. F10+CTRL

Activate the ruler while working in a document. F10+CTRL+SHIFT

Display a shortcut menu. F10+SHIFT

Go to the next field. F11

Display Visual Basic code. F11+ALT

Lock a field. F11+CTRL

Unlock a field. F11+CTRL+SHIFT

Go to the previous field. F11+SHIFT

Display Save As dialog box (file menu). F12

Display Open dialog box (File menu). F12+CTRL

Display Print command (File menu). F12+CTRL+SHIFT

Carry out Save command (File menu). F12+SHIFT

Move selected text or graphics; after selecting item to be moved, hit F2 and then move cursor to where you would like the item moved and hit ENTER. F2

Carry out the Save command (File menu). F2+ALT+SHIFT

Display the Print Preview dialog box (File menu). F2+CTRL

Display the Open dialog box (File menu). F2+CTRL+ALT

Copy selected text to the clipboard. F2+SHIFT

Insert an AutoText entry. F3

Create an AutoText. F3+ALT

Cope and remove selected text to the Spike. F3+CTRL

Insert the contents of the Spike into the location marked by the position of the cursor. F3+CTRL+SHIFT

Change the cases of selected letters. F3+SHIFT

Repeat the last action. F4

Quit Word. F4+ALT

Quit Word. F4+ALT+SHIFT

Close the active window. F4+CTRL

Repeat a Find or Go To command. F4+SHIFT

Display the Go To tab on the Find and Replace dialog box (Edit menu). F5

Update the files visible in the Open or Save As dialog box (File menu). F5

Restore the program window size. F5+ALT

Restore the program window size. F5+CTRL

Edit a bookmark. F5+CTRL+SHIFT

Move to a previous revision. F5+SHIFT

Go to the next pane. F6

Go to the next active document window. F6+CTRL

Go to the previous open document window. F6+CTRL+SHIFT

Go to the previous open document window. F6+SHIFT

Display Spelling and Grammar dialog box (Tools Menu). F7

Find next misspelling in document (Automatic Spell Check enabled). F7+ALT

Activate the Move command (Control menu). F7+CTRL

Update linked information in a Word source document. F7+CTRL+SHIFT

Display the Thesaurus dialog box (Tools menu). F7+SHIFT

Activate Extend mode, EXT appears in the lower right corner of the window; pressing F8 repeatedly extends the selection to the word, the line, the document; press ESC to cancel. F8

Select the nearest character to the left or to the right. F8, and then press LEFT ARROW or RIGHT ARROW

Display the Macro dialog box. F8+ALT

Select text up to a specific location in a document. F8+arrow keys; press ESC to cancel selection mode

Resize the active window (document Control menu). F8+CTRL

Extend selection of text in block increments. F8+CTRL+SHIFT

Decrease the size of selected text. F8+SHIFT

Update selected fields, or to Refresh when working with web pages. F9

Move between allfield codes and their results. F9+ALT

Display the Go To or Macro dialog boxes from the field that displays the field results. F9+ALT+SHIFT

Insert an empty field into selected location. F9+CTRL

Unlink a field. F9+CTRL+SHIFT

Move between a field code and its result. F9+SHIFT

Extend a selection to adjacent cells. Hold down SHIFT and press an arrow key repeatedly

Go to the beginning of the current line. HOME

Go to the beginning of the entry. HOME

Select the first or last command on the menu or submenu. HOME or END

Move one character to the left of the cursor's current position. LEFT ARROW

With a menu open, select the menu to the left or right of the original; or, with a submenu visible, switches focus between the main menu and the submenu. LEFT ARROW or RIGHT ARROW

Go one character to the left or right in a text box. LEFT ARROW or RIGHT ARROW

Choose a selected menu, drop-down list, or dialog box option by typing the first letter in the option name. Letter key, where the letter is the same as the first letter in option you want on a selected menu,

Scroll down one screen. PAGE DOWN

Move up one screen. PAGE UP

In Print Preview, move forward or back by one preview page when zoomed out. PAGE UP or PAGE DOWN

Move one character to the right of the cursor's current position. RIGHT ARROW

Select one line down of current line. SHIFT+DOWN ARROW

Select to the end of current line. SHIFT+END

Select from the insertion point to the end of the text box entry. SHIFT+END

Insert a line break into a document at the cursor's position. SHIFT+ENTER

Review text formatting. SHIFT+F1 (then click the text whose formatting you want to review)

Display a shortcut menu that shows a list of commands relevant to the selected object. SHIFT+F10

Go to the previous field. SHIFT+F11

Change the case of selected letters. SHIFT+F3

Go to a previous revision. SHIFT+F5

Reduce the selection size within a table. SHIFT+F8

Reduce the size of a selection. SHIFT+F8

Switch between a field code and its result. SHIFT+F9

Select from the current position of the cursor within a line to the beginning of the line. SHIFT+HOME

Select from the current position of the cursor within a text box entry to the beginning of the text box. SHIFT+HOME

Select or unselect one character to the left of the cursor's position. SHIFT+LEFT ARROW

Extend the selection one screen down. SHIFT+PAGE DOWN

Extend the selection one screen up. SHIFT+PAGE UP

Select or unselect by one character to the right of the cursor's current position. SHIFT+RIGHT ARROW

Select the preceding cell's contents when working within a table. SHIFT+TAB

Move to the previous option or option group in a dialog box. SHIFT+TAB

Extend selection one line up. SHIFT+UP ARROW

Perform the action assigned to the selected button; or select or clear the check box in the dialog box. SPACEBAR

Select the next cell's contents when working within a table. TAB

Move one cell to the right when working in a table. TAB

Move to the next cell in a row. TAB

Move to the next option or option group when working in a dialog box. TAB

When a toolbar is active, select the next or previous button or menu on the toolbar. TAB or SHIFT+TAB (when a toolbar is active)

Display the Office Assistant in a wizard, or turn off Help with the wizard. TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant

Hide or display character formatting when working in a document outline. SLASH (/) key on the numeric keypad

Move up one line. UP ARROW

More to previous row in a table. UP ARROW