EXCEL 97 - 261 Keyboard Shortcuts

Start a formula; works within a cell or formula bar. = (EQUAL SIGN)

Close the visible menu and submenu at the same time; works with menu commands. ALT

Display the Style command (on Format menu); works in a spreadsheet. ALT+' (APOSTROPHE)

Select a field or a menu; works within a spreadsheet. ALT+ letter key, where key is the underlined letter in the field or menu command

Select a menu, or select or clear a check box by the letter underlined in the menu command; works with dialog boxes. ALT+ letter key, where key is the underlined letter in the field or menu command

Select an option in the Open or Save As dialog boxes (in File menu); works with windows and dialog boxes. ALT+ number (where hitting key for 1 selects the leftmost option, 2 the next, and so on)

Insert the AutoSum formula; works within a cell or formula bar of a spreadsheet. ALT+= (EQUAL SIGN)

Select the folder list in the Open and Save As dialog boxes (in File menu); use within a dialog box; use arrow keys to select a folder in the list. ALT+0(ZERO)

Display the previous tip; use with Office Assistant. ALT+B

Move the selected field into the Column area; Use within the Pivot Table Wizard. ALT+C

Move a selected field into the Data area; use when working within the Pivot Table Wizard. ALT+D

Display the AutoComplete list when working within a cell or formula bar. ALT+DOWN ARROW

Open a selected drop-down menu; works within a dialog box. ALT+DOWN ARROW

Display more Help topics; works when using Office Assistant. ALT+DOWN ARROW

Start a new line in the same cell while working in a cell or formula bar. ALT+ENTER

Activate Office Assistant while working in a document. ALT+F6; repeat until the balloon is active

Display Pivot Table dialog box. ALT+L

Display the next tip when working with Office Assistant. ALT+N

Move a selected field into the Page area when working with the Pivot Table Wizard. ALT+P

Display next screen to the right while working in a worksheet or workbook. ALT+PAGE DOWN

Display previous screen to the left while working in a worksheet or workbook. ALT+PAGE UP

Move a selected field into the Row area while working within the Pivot Table Wizard. ALT+R

Select only visible cells in the active window. ALT+SEMICOLON

Ungroup selected Pivot Table items while working with Pivot Table. ALT+SHIFT+LEFT ARROW

Ungroup rows or columns in an outlined spreadsheet. ALT+SHIFT+LEFT ARROW

Group selected Pivot Table items while working within a Pivot Table. ALT+SHIFT+RIGHT ARROW

Group rows or columns while working within a worksheet or workbook. ALT+SHIFT+RIGHT ARROW

Move from active application window to previously active application window. ALT+SHIFT+TAB

Open the menu of the leftmost icon on the main toolbar bar of the active window; this menu typically contains the following commands: Restore, Move, Size, Minimize, Maximize and Close. ALT+SPACEBAR

Move from active application window to the previously used application window; to select an application from a list of the open applications, hold ALT down and press TAB more than once to move through the list. ALT+TAB

Select a Help topic while using Office Assistant. ALT+number (where hitting key for 1 selects the leftmost option, 2 the next, and so on)

Close the Auto Filter list for the current column. ALT+UP ARROW

Display previously viewed Help topics while using Office Assistant. ALT+UP ARROW

Move one cell in the given direction of the arrow key when working in a worksheet or workbook. ARROW KEY

Move one cell in the given direction of the arrow key when working in a worksheet or workbook. ARROW KEY

Move around a document while in Print Preview and zoomed in. ARROW KEY

Move between options in a selected drop-down menu or dialog box or between some options in a group of options. ARROW KEY

Move between options in a selected drop-down menu or dialog box or between some options in a group of options; add ENTER to select an option. ARROW KEY

Clear a selected cell or cells or to delete the character to the left of where the cursor is positioned within the active cell while editing. BACKSPACE

Delete selected text while working within a worksheet or workbook. CTRL+ –

Copy a formula from the cell above the active cell into the active cell or formula bar while working within a worksheet or workbook. CTRL+' (APOSTROPHE)

Move cursor to an edge of the current data region. CTRL+ arrow key

Select the current array, which is the array that the active cell belongs to. CTRL+/

Enter the date where the cursor is positioned within an active cell. CTRL+; (SEMI COLON)

Select only cells that are directly referred to by formulas in the specified area of a worksheet or workbook. CTRL+[

Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell). CTRL+\

Select only cells with formulas that refer directly to the active cell. CTRL+]

Alternate view between displaying cell values and displaying cell formulas. CTRL+` (SINGLE LEFT QUOTATION MARK

Hide, or collapse, selected column(s) within a worksheet or workbook. CTRL+0 (ZERO)

Display the Cells dialog box (in Format menu) when working in a worksheet or workbook. CTRL+1

Apply or remove strikethrough formatting to a selected area of a worksheet or workbook. CTRL+5

Alternate view between hiding, displaying and displaying placeholders for selected objects. CTRL+6

Display or hide the main toolbar of the active window. CTRL+7

Display or hide outline symbols of an active worksheet or workbook with an outline. CTRL+8

Hide selected rows within an active worksheet or workbook. CTRL+9

Display Formula Palette after you type a valid function name in a formula bar. CTRL+A

Select the entire active worksheet. CTRL+A

Move to the left between nonadjacent selections within a worksheet or workbook. CTRL+ALT+LEFT ARROW

Move to the right between nonadjacent selections in a worksheet or workbook. CTRL+ALT+RIGHT ARROW

Apply or remove Bold formatting to selected text within a cell, worksheet or workbook. CTRL+B

Scroll to display the active cell. CTRL+BACKSPACE

Copy selected text or area to Windows Clipboard. CTRL+C

Enter data from cell just above active cell into active cell (Fill down) on a worksheet or workbook. CTRL+D

Delete text to the end of the line in which the cursor is positioned. CTRL+DELETE

Move to the last page in a spreadsheet, worksheet or workbook when zoomed out while in Print Preview. CTRL+DOWN ARROW or CTRL+RIGHT ARROW

Move to the end of the current sheet of a worksheet or workbook. CTRL+END

Move to the last cell on the worksheet, which is the cell at the intersection of the right-most active column and the bottom-most active row (in the lower-right corner). CTRL+END

Fill the selected range with the current cell's contents while working in a worksheet or workbook. CTRL+ENTER

Display Windows Start menu. CTRL+ESC

Maximize or restore the active worksheet or workbook window. CTRL+F10

Restore the active workbook window. CTRL+F5

Go to the next workbook window in the active application. CTRL+F6

Move to the next worksheet, workbook or window. CTRL+F6 or CTRL+TAB

Carry out the Move command (under Workbook icon menu, menu bar). CTRL+F7

Carry out the Size command (under Workbook icon menu, menu bar). CTRL+F8

Minimize the active workbook window. CTRL+F9

Go to the beginning of the active worksheet. CTRL+HOME

Apply or remove italic formatting to selected characters. CTRL+I

Insert a hyperlink from a document to a specified Web page address. CTRL+K

Move cursor's position one word to the left or right. CTRL+LEFT ARROW or CTRL+RIGHT ARROW

Display the Print dialog box in order to print the active selection. CTRL+P

Move cursor's position to the top of the next sheet in the workbook. CTRL+PAGE DOWN

Move cursor's position to the beginning of a new record. CTRL+PAGE DOWN

Move cursor's position to the top of the previous sheet in the workbook. CTRL+PAGE UP

Go to the first record in the worksheet. CTRL+PAGE UP

Move cursor's position clockwise to the next corner of the selection. CTRL+PERIOD

Fill cells to the right of the active cell with the content from the active cell. CTRL+R

Extend the active selection to the last nonblank cell in the same column or row as the active cell. CTRL+SHIFT+ arrow key

Apply the Number format with two decimal places, 1000 separator, and – for negative values. CTRL+SHIFT+!

Copy the value from the cell above the active cell into the active cell or the formula bar. CTRL+SHIFT+" (QUOTATION MARK)

Apply the Date format with the day, month and year into the active cell. CTRL+SHIFT+#

Apply a currency format with two decimal places in the active cell (negative numbers appear in parentheses). CTRL+SHIFT+$

Apply the Percentage format with no decimal places into the active cell. CTRL+SHIFT+%

Apply the outline border to the active cell. CTRL+SHIFT+&

Unhide selected rows in worksheet. CTRL+SHIFT+(

Unhide selected columns in worksheet. CTRL+SHIFT+)

Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns). CTRL+SHIFT+* (ASTERISK)

Enter the current time, including hour, minute and A.M. or P.M., into active cell. CTRL+SHIFT+: (COLON)

Apply the Time format with the hour and minute, and indicate A.M. or P.M. CTRL+SHIFT+@

Apply the Exponential number format with two decimal places into active cell. CTRL+SHIFT+^

Remove all borders from a selected area. CTRL+SHIFT+_

Select all cells that are directly or indirectly referred to by formulas in a selected area. CTRL+SHIFT+{

Select cells in a given area whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell). CTRL+SHIFT+|

Select all cells with formulas that refer directly or indirectly to the active cell. CTRL+SHIFT+}

Apply the General number format to the active cell. CTRL+SHIFT+~

Insert the argument names and parentheses for a function, after you type a valid function name in a formula. CTRL+SHIFT+A

Extend a selection to the last cell used on the worksheet (lower-right corner). CTRL+SHIFT+END

Enter a formula as an array formula into the active cell. CTRL+SHIFT+ENTER

Go to the previous workbook window. CTRL+SHIFT+F6

Go to the previous workbook window. CTRL+SHIFT+F6 or CTRL+SHIFT+TAB

Extend the selection to the beginning of the worksheet. CTRL+SHIFT+HOME

Select or unselect one word to the left of the cursor. CTRL+SHIFT+LEFT ARROW

Select all cells with comments. CTRL+SHIFT+O (the letter O)

Insert blank cells into a row or column. CTRL+SHIFT+PLUS SIGN

Select or unselect one word to the right of the cursor. CTRL+SHIFT+RIGHT ARROW

With an object already selected, select all objects on a sheet. CTRL+SHIFT+SPACEBAR

Go to the previous tab when working in a tabbed dialog box. CTRL+SHIFT+TAB or CTRL+PAGE UP

Select the entire active column. CTRL+SPACEBAR

Move to the next tab on a tabbed dialog box. CTRL+TAB or CTRL+PAGE DOWN

Select the next or previous toolbar. CTRL+TAB or CTRL+SHIFT+TAB

Apply or remove Underline formatting to selected text. CTRL+U

Move to the first page when zoomed out in Print Preview. CTRL+UP ARROW or CTRL+LEFT ARROW

Paste a copied item(s) from the Clipboard into a selected location (You also can choose Paste from the Edit menu.). CTRL+V

Close the active workbook window. CTRL+W

Copy and remove the selected item(s) from their original location to the Clipboard. (You also can choose the Cut command from the Edit menu.). CTRL+X

Redo, or repeat, the previous action. CTRL+Y

Undo the last action; note: some actions, like Shutdown, cannot be undone (You also can choose Undo from the Edit menu.). CTRL+Z

Delete the selected item(s), or to delete the character to the right of the cursor; if items are files they will be moved to the Recycle Bin. DELETE

Select the previous group of chart items. DOWN ARROW

Move to the same field in the next record. DOWN ARROW

Select the next item in the AutoFilter list. DOWN ARROW

Select the next item in a list when working with page fields in a Pivot Table. DOWN ARROW

Select the next or previous command on the menu or submenu. DOWN ARROW or UP ARROW (with the menu or submenu displayed)

Go to the end of the line. END

Turn End mode on or off in Excel. END

Go to the cell in the lower-right corner of the window. END

Select the last item in the AutoFilter list. END

Select the last visible item in the list when working in a Pivot Table. END

Go to the end of the entry. END

Scroll, within a row or column, one block of data in the direction of the arrow key. END, arrow key

Move to the last cell to the right that is not blank in the current row; unavailable if you have selected the Transition navigation keys check box on the Transition tab. END, ENTER

Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1. END, HOME

Complete a cell entry and move down in the selection. ENTER

Move to the first field in the next record when working in Excel data form. ENTER

Filter a list by selecting an item from AutoFilter list (Under Tools menu, Filter submenu). ENTER

Display the selected item when working with page fields in a Pivot Table. ENTER

Open, or display, the selected menu on a toolbar. ENTER

Perform the action assigned to a selected button on a toolbar. ENTER

Enter text in the selected text box in a toolbar. ENTER

Perform the action assigned to the selected default command button in a dialog box. ENTER

Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command). ENTER

Cancel an entry in the cell or formula bar. ESC

Close the visible menu, or, with a submenu visible, close the submenu only. ESC

Close a selected drop-down list in a dialog box. ESC

Cancel a command and close the dialog box. ESC

Close an Office Assistant message or tip. ESC

Display Help or the Office Assistant. F1

Insert a chart sheet into a worksheet or workbook. F1+ALT

Insert a new worksheet into a workbook. F1+ALT+SHIFT

Open Office Assistant in order to display context sensitive Help or to reveal formatting of selected characters. F1+SHIFT

Activate, or select, the main toolbar beginning with the first toolbar option on the left, usually File; after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys; press F10 or ALT again F10

Activate, or select, the main toolbar beginning with the first toolbar option on the left, usually File; after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys; press F10 or ALT again F10 or ALT

Maximize or restore the workbook window. F10+CTRL

Display a shortcut menu. F10+SHIFT

Create a chart. F11

Display Visual Basic Editor. F11+ALT

Insert a Microsoft Excel 4.0 macro sheet. F11+CTRL

Insert a new worksheet into a workbook. F11+SHIFT

Display Save As dialog box (file menu). F12

Display Open dialog box (File menu). F12+CTRL

Display Print command (File menu). F12+CTRL+SHIFT

Carry out Save command (File menu). F12+SHIFT

Edit the active cell. F2

Display Save As dialog box (file menu). F2+ALT

Carry out the Save command (File menu). F2+ALT+SHIFT

Edit a cell comment. F2+SHIFT

Paste a name into a formula. F3

Define a name. F3+CTRL

Create names by using row and column labels. F3+CTRL+SHIFT

Paste a function into a formula. F3+SHIFT

Repeat the last action. F4

Quit Excel. F4+ALT

Close the active window. F4+CTRL

Repeat the last Find (find next) command. F4+SHIFT

Update the files visible in the Open or Save As dialog box (File menu). F5

Display the Go To tab on the Find and Replace dialog box (Edit menu). F5+

Restore the program window size. F5+CTRL

Display the Find dialog box. F5+SHIFT

Go to the next pane. F6

Move to the next open workbook window. F6+CTRL

Go to the previous open workbook window. F6+CTRL+SHIFT

Go to the previous open workbook window. F6+SHIFT

Display Spelling and Grammar dialog box (Tools Menu). F7

Move the window. F7+CTRL

Turn Extend mode on, which allows you to select as much of a worksheet or workbook as you want; press ESC to cancel. F8

Display the Macro dialog box. F8+ALT

Resize the active window (document Control menu). F8+CTRL

Increase the size of selected area. F8+SHIFT

Calculate all sheets in all open workbooks. F9

Minimize the active workbook. F9+CTRL

Calculate the active worksheet. F9+SHIFT

Go to the beginning of the current line. HOME

Move to the beginning of the current row. HOME

Go to the cell in the upper-left corner of the worksheet. HOME

Select the first item (All) in the AutoFilter list, with Auto filter list open. HOME

Select the first visible item in a list. HOME

Move to the beginning of the current entry. HOME

Go to the beginning or end of the current field. HOME or END

Select the first or last command on the menu or submenu. HOME or END

Select the previous item within the current group on a chart. LEFT ARROW

With scroll lock on, scroll the current screen left or right one column. LEFT ARROW or RIGHT ARROW

In a data form, move one character left or right within a field. LEFT ARROW or RIGHT ARROW

In the Pivot Table wizard, move the field button to the right or left in a multicolumn field button list. LEFT ARROW or RIGHT ARROW

With a menu open, select the menu to the left or right of the original, or, with a submenu visible, switch between the main menu and the submenu. LEFT ARROW or RIGHT ARROW

Move one character to the left or right in a text box. LEFT ARROW or RIGHT ARROW

Choose a selected menu, drop-down list, or dialog box option by typing the first letter in the option name. Letter key, where the letter is the same as the first letter in option you want on a selected menu,

Scroll down one screen. PAGE DOWN

Go to the same field 10 records forward. PAGE DOWN

Move up one screen. PAGE UP

Move to the same field 10 records back when working in Data Form view. PAGE UP

In Print Preview, move forward or back by one preview page when zoomed out. PAGE UP or PAGE DOWN

Select the next item within the group on a chart. RIGHT ARROW

Turn SCROLL LOCK on or off. SCROLL LOCK

Display the AutoFilter list for the current column. Select the cell that contains the column label, and then press ALT+DOWN ARROW

Extend or reduce a selection by one cell. SHIFT+ ARROW KEY

If multiple cells are selected, select only the active cell. SHIFT+BACKSPACE

With scroll lock on, extend the selection to the cell in the lower-right corner of the window. SHIFT+END

Use when working in Data form to extend a selection to the end of a field. SHIFT+END

Select from the insertion point to the end of the text box entry. SHIFT+END

Complete a cell entry and move up in a selection. SHIFT+ENTER

Move to the first field in the previous record when working in Data form. SHIFT+ENTER

Move with in a selection from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command). SHIFT+ENTER

Display a shortcut menu that shows a list of commands relevant to the selected object. SHIFT+F10

Move to the previous pane. SHIFT+F6

Extend the selection from the cursor's position in the row to the beginning of the row. SHIFT+HOME

Extend a selection to the cell in the upper-left corner of the window. SHIFT+HOME

Extend a selection to the beginning of a field. SHIFT+HOME

Select from the insertion point in the text box to the beginning of the text box entry. SHIFT+HOME

Select or unselect one character to the left of the cursor's position. SHIFT+LEFT ARROW

Extend the selection one screen down. SHIFT+PAGE DOWN

Extend the selection one screen up. SHIFT+PAGE UP

Select or unselect by one character to the right of the cursor's current position. SHIFT+RIGHT ARROW

Select an entire row. SHIFT+SPACEBAR

Complete a cell entry and move to the left in the selection. SHIFT+TAB

Move from right to left within the selection, or move up one cell if only one column is selected. SHIFT+TAB

Move to the previous option or option group in a dialog box. SHIFT+TAB

Move to the previous field you can edit in the selected record when working in data form. SHIFT+TAB

Perform the action assigned to the active button, or select or clear the active check box in the dialog box. SPACEBAR

Complete a cell entry and move to the right in the selection. TAB

Move from left to right within a selection, or move down one cell if only one column is selected. TAB

Move between unlocked cells on a protected worksheet. TAB

Move to the next field you can edit in the record. TAB

Move to the next option or option group in a dialog box. TAB

When a toolbar is active, select the next or previous button or menu on the toolbar. TAB or SHIFT+TAB (when a toolbar is active)

Display the Office Assistant in a wizard, or turn off Help with the wizard. TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant

Select the next group of items in a chart. UP ARROW

Move to the same field in the previous record when working in data form. UP ARROW

Select the previous item in the AutoFilter list. UP ARROW

Use with page fields in a Pivot Table to select the previous item in the list. UP ARROW

Use with Scroll Lock to scroll the screen up or down one row. UP ARROW or DOWN ARROW

In the Pivot Table Wizard, select the next or previous field button in the list. UP ARROW or DOWN ARROW