ACCESS 97 - 229 Keyboard Shortcuts

Close the visible menu and submenu at the same time; works with menu commands. ALT

Select a menu or select or clear the check box by the letter underlined in the menu command; works within windows and dialog boxes. ALT+ letter key, where key is the underlined letter in the field or menu command

Select an option in the Open or Save As dialog boxes (in File menu); works within windows and dialog boxes. ALT+ number (where hitting key for 1 selects the leftmost option, 2 the next, and so on)

Select the folder list in the Open and Save As dialog boxes (in File menu); use within a dialog box; use arrow keys to select a folder in the list. ALT+0(ZERO)

Display the previous tip; use with Office Assistant. ALT+B

Display more Help topics; works when using Office Assistant. ALT+DOWN ARROW

Open a selected drop-down menu; works within a dialog box. ALT+DOWN ARROW

Display the properties of a selected item while working in a window. ALT+ENTER

Quit Microsoft Access, close a dialog box, or close a property sheet; works within an open window. ALT+F4

Toggle between breaking and not breaking on unhandled errors and then step to the next statement. ALT+F5

Activate Office Assistant while working in a document. ALT+F6; repeat until the balloon is active

Toggle between breaking and not breaking in class modules and then continue execution. ALT+F8

Display the next tip when working with Office Assistant. ALT+N

Select a Help topic while using Office Assistant. ALT+number (where hitting key for 1 selects the leftmost option, 2 the next, and so on)

Move from active application window to previously active application window. ALT+SHIFT+TAB

Open the menu of the leftmost icon on the main toolbar bar of the active window; this menu typically contains the following commands: Restore, Move, Size, Minimize, Maximize and Close. ALT+SPACEBAR

Display the Control menu while working from Help menu. ALT+SPACEBAR

Move from active application window to the previously used application window; to select an application from a list of the open applications, hold ALT down and press TAB more than once to move through the list. ALT+TAB

Display previously viewed Help topics while using Office Assistant. ALT+UP ARROW

Move between options in a selected drop-down menu or dialog box or between some options in a group of options. ARROW KEY

Move between options in a selected drop-down menu or dialog box or between some options in a group of options; add ENTER to select an option. ARROW KEY

Delete selected text or to delete the character to the left of where the cursor is positioned within a document while editing. BACKSPACE

Cancel Print Preview or Layout Preview and return to Normal view. C or ESC

So select all visible code in the Module window when editing with Visual Basic code. CTRL+A

Select all records in an active database. CTRL+A or CTRL+SHIFT+SPACEBAR

Insert the default value for a selected field when entering data in a Datasheet or Form view. CTRL+ALT+SPACEBAR

Insert the value from the same field in the previous record to the selected field in the current record within a database. CTRL+APOSTROPHE (')

Halt the execution of code or a macro requested when running or debugging Visual Basic code. CTRL+BREAK

Copy selection to the Windows Clipboard. CTRL+C

Insert the current time at the cursor's current position. CTRL+COLON (:)

Move to the same field in the last record while in Navigation mode in Datasheet view. CTRL+DOWN ARROW

Move to the bottom of current page in which you are working while in Print Preview and Layout Preview. CTRL+DOWN ARROW

Display the next procedure while viewing Visual Basic code. CTRL+DOWN ARROW

Move to the end of the active field, while working working with multiple-line fields in Access. CTRL+END

Move to the last field in the last record while in Navigation mode in Access. CTRL+END

To move to the last field in the last record while in Navigation mode and Form view in Access. CTRL+END

Move to the lower-right corner of the page while working in Print Preview and Layout Preview. CTRL+END

Insert a new line when entering data in Datasheet or Form view in Access. CTRL+ENTER

To open the selected table, query, form, report, macro, or module while working in Design view in Access. CTRL+ENTER or ALT+D

Display Windows Start menu. CTRL+ESC

Display the Find dialog box while working in Access Datasheet view, Form view or Module Window only. CTRL+F

Toggle between a custom menu bar and a built-in menu bar while working in Access. CTRL+F11

Invoke a Builder while working in Access. CTRL+F2

Put focus on the Object Box while working in Visual Basic code view. CTRL+F2

Put focus on the Procedure Box while working in Visual Basic code view. CTRL+F2 (then press TAB)

Find the next occurrence of selected text while working in Visual Basic code view. CTRL+F3

Go to the next database window in the active application. CTRL+F6

Move between open windows. CTRL+F6

Activate Move mode for active window (MOV appears in the lower right corner of the window) while in Datasheet view. CTRL+F8

Run Visual Basic code to the cursor's current point and halt execution. CTRL+F8

Set the next statement while working with Visual Basic code. CTRL+F9

To display the Debug dialog box while working with Visual Basic code. CTRL+G

To open the Replace dialog box (while in Datasheet view, Form view, and Module Window only). CTRL+H

Go to the beginning of the field, in multiple-line fields, when workin in Access. CTRL+HOME

Go to the first field in the first record when working in Navigation mode in Datasheet view. CTRL+HOME

Go to the first field in the first record when working in Navigation mode in Form view. CTRL+HOME

Go to the upper-left corner of the page when in Print Preview and layout Preview mode. CTRL+HOME

To display Quick Information when working in Visual Basic code. CTRL+I

List Properties and Methods when working in Visual Basic code. CTRL+J

Display the Calls dialog box when working in Visual Basic code. CTRL+L

Move cursor's position one word to the left. CTRL+LEFT ARROW

Move cursor's position one word to the left or right. CTRL+LEFT ARROW or CTRL+RIGHT ARROW

Delete the current record when working in Datasheet or Form view. CTRL+MINUS SIGN (-)

Open a new, blank, database. CTRL+N

Display the Open dialog box in order to find and open an existing database. CTRL+O

Display the Print dialog box in order to print the active selection. CTRL+P

Go right one screen. CTRL+PAGE DOWN

Go to the same field in the next record. CTRL+PAGE DOWN

Go left one screen when working in datasheet view in Access. CTRL+PAGE UP

Go to the same field in the previous record. CTRL+PAGE UP

Add a new record while working in Datasheet or Form view in Access. CTRL+PLUS SIGN (+)

Select a form or report. CTRL+R

Move cursor one word to the right. CTRL+RIGHT ARROW

Save a database object. CTRL+S or SHIFT+F12 or ALT+SHIFT+F2

Insert the current date into active Datasheet or Form view. CTRL+SEMICOLON (;)

Return to the last line position in the previously viewed procedure when working in View Visual Basic code. CTRL+SHIFT+F2

Go to the previous database window. CTRL+SHIFT+F6

Exit a procedure while working in Visual Basic code. CTRL+SHIFT+F8

Clear all breakpoints when working in Visual Basic code. CTRL+SHIFT+F9

Display parameter information on a selection when working in Visual Basic code. CTRL+SHIFT+I

List all constants when viewing Visual Basic code. CTRL+SHIFT+J

Select or unselect one word to the left of the cursor. CTRL+SHIFT+LEFT ARROW

To extend selection one word to the left. CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right of the cursor. CTRL+SHIFT+RIGHT ARROW

Exit the subform and move to the previous field in the main form or previous record in Access. CTRL+SHIFT+TAB

Go to the previous tab when working in a tabbed dialog box. CTRL+SHIFT+TAB or CTRL+PAGE UP

Select or unselect the active column, in Navigation mode only. CTRL+SPACEBAR

Complete the Visual Basic keyword. CTRL+SPACEBAR

Move through the tabs of each object's type when navigating and opening objects in Access. CTRL+TAB

Exit the subform and move to the next field in the master form or next record when working in Form view. CTRL+TAB

Move to the next tab on a tabbed dialog box. CTRL+TAB or CTRL+PAGE DOWN

Select the next or previous toolbar. CTRL+TAB or CTRL+SHIFT+TAB

Move to the current field in the first record, in Navigation mode. CTRL+UP ARROW

Move to the top of the active page when working in Access Print Preview and Layout Preview mode. CTRL+UP ARROW

Display the previous procedure when working in Visual Basic code. CTRL+UP ARROW

Paste a copied item(s) from the Clipboard into a selected location (You also can choose Paste from the Edit menu.). CTRL+V

Close the active datasheet window. CTRL+W or CTRL+F4

Copy and remove the selected item(s) from their original location to the Clipboard. (You also can choose the Cut command from the Edit menu.). CTRL+X

Copy and remove the selected item(s) from their original location to the Clipboard. (You also can choose the Cut command from the Edit menu.). CTRL+Y

Undo the last action; note: some actions, like Shutdown, cannot be undone (You also can choose Undo from the Edit menu.). CTRL+Z or ALT+BACKSPACE

Enter a selected item into a list when working with Visual Basic code. CTRL-ENTER or TAB

Delete the selected item(s), or to delete the character to the right of the cursor; if items are files they will be moved to the Recycle Bin. DELETE

To move down one line in a Combo box, list box or Database window. DOWN ARROW

Move to the same field in the next record when navigating in Access Datasheet view. DOWN ARROW

Scroll down a window or document in small increments when working in Access Print Preview or Layout Preview. DOWN ARROW

Select the next or previous command on the menu or submenu. DOWN ARROW or UP ARROW (with the menu or submenu displayed)

Go to the end of the entry when editing a text box. END

Go to the last object in database window. END

Go to the end of the field, in single-line fields. END

Go to the last field in the current record, when working in Access Navigation mode. END

Move to the right edge of the page when working in Access Print Preview and Layout Preview. END OR CTRL+RIGHT ARROW

Perform the action assigned to the selected default button in a dialog box. ENTER

Restore a selected minimized program window when all windows are minimized. ENTER

Open the selected table or query in Datasheet view, or form in Form view. ENTER

Open the selected report in Print Preview. ENTER

Run a selected macro. ENTER

Enter the selected item and move the cursor to the next line when viewing Visual Basic code. ENTER

Perform the action assigned to a selected button on a toolbar. ENTER

Open a selected menu on a toolbar. ENTER

Enter text in a selected text box. ENTER

Close the visible menu; or, with a submenu visible, close the submenu only. ESC

Cancel a command and close the dialog box. ESC

Close an Office Assistant message or tip. ESC

Cancel Extend mode command. ESC

Undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes first in the current field and then in the current record. ESC

Turn off Move mode when working in Access Datasheet view. ESC

Make a list disappear when working in Visual Basic code. ESC

Close a selected drop-down list in a dialog box. ESC (when a drop-down list box is selected)

Display Help or the Office Assistant. F1

Display the Office Assistant or Microsoft Access Contents and Index; context-sensitive help about the selected property, control, macro action, or Visual Basic keyword; or alerts with a Help button. F1

Display context-sensitive Help about selected keyword when viewing Visual Basic Code. F1

Activate, or select, the main toolbar beginning with the first toolbar option on the left, usually File; after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys; press F10 or ALT again F10

Bring the Database window to the front. F11 or ALT+F1

Display Save As dialog box (file menu). F12 or ALT+F2

Display the complete hyperlink address for a selected hyperlink. F2

Rename a selected object when working in Database window. F2

Move between Edit mode (with insertion point displayed) and Navigation mode when working in Design view. F2

Display the Object Browser when working with Visual Basic code. F2

Find the next occurrence of the text specified in the Find or Replace dialog box when the dialog box is closed when editing Visual Basic code. F3

Open a combo box. F4 or ALT+DOWN ARROW

Update the files visible in the Open or Save As dialog box (File menu). F5

Move to Form view from Form design or a Form module when working in Access Design view. F5

Navigate through records by moving cursor to the record number box, typing the record number and pressing ENTER when working in Datasheet view. F5

Navigate through records by moving cursor to the record number box, typing the record number and pressing ENTER when working in Form view. F5

Navigate through pages by moving cursor to the page number box, typing the page number and pressing ENTER when working in Print Preview and Layout. F5

Run a parameterless subprocedure containing the insertion point, from the Module window when working with Visual Basic code. F5

Continue execution of code or macro when working with Visual Basic code. F5

Move between the upper and lower portions of a window when working in Design view of tables, macros, and queries and the Advanced Filter/Sort window only. F6

Cycle through all the panes in the active window when working in Form view. F6

Move between the upper and lower portions of a window when working with Visual Basic code. F6

Display Spelling and Grammar dialog box (Tools Menu). F7

Step into a procedure (single step) when working with Visual Basic code. F8

Activate Extend mode; EXT appears in the lower right corner of the window; pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records; press ESC to cancel. F8

Refresh the contents of a Lookup field list box or combo box. F9

Recalculate the fields in the window. F9

Toggle a breakpoint at the selected line when working with Visual Basic code. F9

Go to the beginning of the current entry. HOME

Go to the first object. HOME

Go to the beginning of the current field, in single-line fields. HOME

Go to the first field in the current record, when in Access Navigation mode. HOME

Go to the left edge of the current page. HOME or CTRL+LEFT ARROW

Select the first or last command on the menu or submenu. HOME or END

Go one character to the left of the cursor's current position in the field. LEFT ARROW

Scroll to the left of the cursor's current position in small increments when working in Print Preview and Layout Preview. LEFT ARROW

Select the column to the left, of the current column, if the current column is selected. LEFT ARROW

Move the selected column to the left one column in Move mode. LEFT ARROW

With a menu open, select the menu to the left or right of the original, or, with a submenu visible, switch between the main menu and the submenu. LEFT ARROW or RIGHT ARROW

Move one character to the left or right in a text box. LEFT ARROW or RIGHT ARROW

Extend a selection to adjacent fields in the same row in Access Datasheet view. LEFT ARROW, or RIGHT ARROW

Choose a selected menu, drop-down list, or dialog box option by typing the first letter in the option name. Letter key, where the letter is the same as the first letter in option you want on a selected menu,

To open the Print dialog box from Print Preview or Layout Preview. P or CTRL+P

Move down one page when using a Combo box or list box. PAGE DOWN

Move down one window when working in Database view. PAGE DOWN

Scroll down one full screen when working in Print Preview and Layout Preview. PAGE DOWN

When navigating in Form view, go down one page; at the end of the record, moves to the equivalent page on the next record. PAGE DOWN

In Print Preview and Layout Preview, view the next page (when Fit To Window is selected). PAGE DOWN or DOWN ARROW

Move up one page when using a combo box or list box. PAGE UP

Move up one window when working in Database. PAGE UP

Go up one screen when working in Datasheet view. PAGE UP

Go up one page when working in Form view; at the end of the record, use to move to the equivalent page on the previous record. PAGE UP

Scroll up one full screen when working in Print Preview and Layout Preview. PAGE UP

In Print Preview and Layout Preview, view the previous page (when Fit To Window is selected). PAGE UP or UP ARROW

Move one character to the right of the cursor's current position in a field. RIGHT ARROW

In Print Preview and Layout Preview, scroll to the right in small increments. RIGHT ARROW

in Datasheet view, select the column to the right, if the current column is selected. RIGHT ARROW

in Datasheet view and Move Mode, move the selected column to the right one column. RIGHT ARROW

In Print Preview and Layout Preview, open the Page Setup dialog box. S

Cycle through the tab of each object's type moving right to left. SHIFT+CTRL+TAB

Extend selection to the next record, if the current record is selected. SHIFT+DOWN ARROW

Select from the insertion point to the end of the text box entry. SHIFT+END

Add a control to a section when working in Form and Report Design view only. SHIFT+ENTER

Save changes to the current record when entering data in the Datasheet or Form view. SHIFT+ENTER

Display What's This? help; after pressing SHIFT+F1, move the pointer to the menu command, toolbar button, dialog box option, or screen region to see definitions. SHIFT+F1

Display a shortcut menu that shows a list of commands relevant to the selected object. SHIFT+F10

Open the Zoom box to conveniently enter expressions and other text in small input areas. SHIFT+F2

View a procedure definition, variable, or keyword when working with Visual Basic code. SHIFT+F2

In Visual Basic code, find the previous occurrence of the text specified in the Find or Replace dialog box when the dialog box is closed. SHIFT+F3

Find the previous occurrence of the text specified in the Find or Replace dialog box when the dialog box is closed. SHIFT+F4

Reset the execution of a code or macro when working with Visual Basic code. SHIFT+F5

Cycle back through sections when navigating in Form view. SHIFT+F6

Undo a previous selection extension. SHIFT+F8

Step over a procedure when working with Visual Basic code. SHIFT+F8

Requery the underlying tables; in a subform, this requeries the underlying table for the subform only. SHIFT+F9

Create an instant watch for a selected expression when working with Visual Basic code. SHIFT+F9

Select from the insertion point in the text box to the beginning of the text box entry. SHIFT+HOME

Select or unselect one character to the left of the cursor's position. SHIFT+LEFT ARROW

Select or unselect by one character to the right of the cursor's current position. SHIFT+RIGHT ARROW

Switch between selecting the current record and the first field of the current record, when working in Navigation mode. SHIFT+SPACEBAR

Move to the previous option or option group in a dialog box. SHIFT+TAB

Move to the previous field when navigating in Form view. SHIFT+TAB

Enter the subform from the following field in the main form when navigating in Form view. SHIFT+TAB

Remove indentation from selected lines when working in Visual Basic code. SHIFT+TAB or CTRL+SHIFT+M

Move to the previous field when navigating in Datasheet view. SHIFT+TAB, or LEFT ARROW

Extend selection to the previous record, if the current record is selected. SHIFT+UP ARROW

Perform the action assigned to the active button, or select or clear the active check box in the dialog box. SPACEBAR

Switch between the values in a check box or option button. SPACEBAR

Move to the next option or option group in a dialog box. TAB

Exit the combo box or list box. TAB

Select the next field. TAB

Move to the next field when working in Form view. TAB

To enter the subform from the preceding field in the main form when working in Form view. TAB

Indent selected lines when working with Visual Basic code. TAB or CTRL+M

When a toolbar is active, select the next or previous button or menu on the toolbar. TAB or SHIFT+TAB (when a toolbar is active)

Move to the next field when navigating in Datasheet view. TAB, ENTER, or RIGHT ARROW

Move up one line in a combo box or list box. UP ARROW

Move up one line in a database window. UP ARROW

Move to the current field in the previous record when navigating in Datasheet view. UP ARROW

Scroll up in small increments when working in Print Preview and Layout Preview. UP ARROW

Extend a selection to adjacent rows in Datasheet view. UP ARROW, DOWN ARROW

Zoom in or out on a part of the page when working in Print Preview and Layout Preview. Z