September 14, 2007

To All Members of EVRC:

An all-member meeting was held at the pool on September 7, 2007 to discuss the future of the Evergreen Valley Recreation Club (EVRC).  A brief history of EVRC and the events that brought us to our current unsustainable financial state were presented.  It was also reported that, given our club’s financial condition, the governing board had decided to formally ask the EVRC membership to decide the fate of the club. Three plausible options were discussed, and the members present voted to refer them to the full membership for a vote.

Attached to this missive are the following documents:
1.	A copy of the letter sent (electronically) to all-members on September 4, 2007 in advance of the Sept. 14th all-members meeting.
2.	EVRC Budget – as of end of August, 2007.
3.	A ballot. 
	Please follow the instructions when completing your ballot or your vote may be disqualified. 
	Ballots must be received by 5:00PM, Sat. September 29,, 2007. You will need to both print and sign your name on your ballot
	All members are encouraged to vote in order to meet quorum requirements. If you are undecided or ambivalent on any issue there will be an option to vote to “abstain” but it is still important that you return your ballot.

There will be another all-members informational meeting on September 28th, 2007 at 6:30 pm at the pool.  You may submit your completed ballot at that time if you so desire, otherwise ballots should be mailed to: EVRC, 3380 Woodside Lane, San Jose, CA 9512l.  One ballot per EVRC membership.

There are two ballot measures that need to be voted upon.

Measure One
EVRC members are to vote to adopt one of three options regarding the future of EVRC:
Option 1.	EVRC will require members to purchase “shares” to retire the club’s current debt, in addition to paying annual dues. 
Option 2.	Sell the EVRC pool facility to pay off the club’s existing debt.
Option 3.	Increase membership dues to cover annual operating costs – currently approximately $65,000 per year. (Divided by 57, our current membership, this is ~$1140 per member per year.)  

Measure Two
Some current board members will be ineligible to continue serving due to term-limit restrictions. To take advantage of their experience and knowledge during this period of fundamental reorganization and to insure we have a full board it has been proposed that the term-limit provisions of our by-laws be suspended for the 2007 board election.