RULES OF:
Information and Communication
Technology
Teachers Network
1. The
name of the Association shall be Information and Communication Technology
Teachers Network and is hereafter referred to as the 'Association'.
2. The duration shall be unlimited.
3. The Association shall have a seal
bearing its name.
1. The
seat of the Association shall be at Avenue Colline 2,
Morcellement Raffray, Les Guibies, Pailles
or at such place as may be subsequently selected by the Managing Committee.
2. Any
change of address shall be notified to the Registrar of Associations within
fourteen days of such change.
The objects of the
Association shall be:
(a)
to
serve as a forum for discussion and debate on subjects relating to the teaching
of Information and Communication Technology at primary school levels;
(b)
to
serve as a forum to promote a spirit of unity among the Information and
Communication Technology teachers of the primary schools; and
(c)
to serve as a meeting point for the members for
social and recreational activities.
1. Membership
of the Association is open to any Information and Communication Technology
teachers working in primary schools of the age of 18 and over.
2. The
members shall on admission pay an entrance fee of one hundred rupees (Rs100)
and a monthly subscription of ten rupees (Rs10).
3. Application
for membership shall be made through the Association’s Application Form and
sent to the Secretary.
4. The
decision to accept or to reject any application for membership rests with the
Managing Committee which shall assign no reason for such decision.
1. The
Association shall be administered by a Managing Committee composed of six
members of age to be elected annually at the Annual General Meeting.
2. Notice
of candidature and every motion purported to be on the agenda shall be given in
writing to the Secretary of the Association at least seven days before the date
for which the meeting is scheduled.
3. The
postmark date or any acknowledgement of receipt of the candidature or motion by
the Secretary shall be proof of such notification within the required time
limit.
4. In
case of equality of votes, the candidate concerned shall be designated by
drawing of lots unless there is a voluntary withdrawal.
5. The
elected or nominated members shall choose from among themselves a President, a
Vice-President, a Secretary, an Assistant Secretary, a Treasurer and an
Assistant-Treasurer who shall hold office until the next election due and shall
be re-eligible.
6. The
Managing Committee shall meet at least once quarterly and whenever the
President may think it fit.
7. Any
four members present shall form a quorum for a meeting of the Managing
Committee.
8. Whenever,
despite several attempts, the Managing Committee is unable to meet for any
reasons whatsoever or whenever the number of members of the Managing Committee
falls below the required quorum for a meeting of the Managing Committee due to
resignation, or otherwise, of members of the Managing Committee, the Secretary
shall cause a special general meeting to be convened and held within one month
of the last attempted meeting of the Managing Committee to consider the
situation and to take action as appropriate, provided that if the Secretary
fails to convene such meeting within ten days of the last attempted meeting of
the Managing Committee, any member of the Managing Committee may do so.
9. Notice
of any meeting of the Managing Committee shall be given in writing to members
at least five days before the date fixed for the meeting.
10. Vacancies
in the Managing Committee up to a maximum of two in any year shall be filled in
by members designated by the remaining members of the Managing Committee at a
meeting.
11. Any
vacancy in excess of two shall be filled in by election at a special general
meeting convened for the purpose.
12. Any
Managing Committee member or the whole Managing Committee may be removed and
replaced by a majority vote given at a special general meeting.
13. At
a written and motivated request signed by three members of the Managing
Committee, the President shall cause a meeting to be convened within a
fortnight from the date of the request, failing which the signatories may
themselves convene the meeting in accordance with paragraph 9 above.
14. The
absence of a member from three consecutive Managing Committee meetings without
good and sufficient cause shall give the right to the Managing Committee to
replace him by another one.
15. No
person who is an undischarged bankrupt, or has,
within the three preceding years, been convicted of any offence involving fraud
or dishonesty shall be qualified to become an officer or having been so appointed
or elected shall continue to act as such.
ARTICLE
6: MODE AND RIGHT OF VOTING.
1. Voting
at general meetings shall normally be by show of hands, provided that voting
shall be by ballot if such a request is made by at least one third of the
number of compliant members present at the meeting.
2. Each
member shall be entitled to one vote provided he is not in arrears with his
membership subscription for more than three months.
3. Voting
by proxy at general meetings shall be allowed subject to Section 28(3) of the
Registration of Associations Act and subject to paragraphs 4 and 5 below.
4. For
the taking of a "special resolution"
in accordance with Section 30 of the Registration of Associations Act, a member
may vote by proxy through another member but no member shall vote as proxy for
more than twenty members.
5. For
any purpose other than the taking of a "special resolution", no member shall vote by proxy through
another member for more than nine members.
1. The
Annual General Meeting shall be held not later than three months after the
accounting date.
2. A special general meeting shall be
called whenever -
(a)
the
Managing Committee so decides;
(b) there is a written and motivated request signed by not less
than ten per cent of the number of compliant members, in which case the
Managing Committee shall cause the meeting to be convened and held within one
month from the date of request.
3. If
the Managing Committee fails to comply with paragraph 2(b) above, five signatories
or ten per cent of the signatories, whichever is the lesser, may convene and
hold the meeting as provided for in paragraph 6 below.
4. Subject
to the provisions of the Registration of Associations Act, one third of the
number of compliant members shall constitute a quorum for any general meeting.
5. In case there
is no quorum -
(a) the Annual General Meeting or the special general meeting
convened under paragraph 2(a) above shall be postponed for a fortnight and at
that subsequent meeting the business of
the day shall be proceeded with notwithstanding the number of members present.
(b) all other special general meetings shall be absolutely
dissolved.
6. Notice
of any general meeting with the agenda shall be given in writing by the
Secretary to the members at least fourteen
(14) days before the date on which the meeting is scheduled.
1. The
Managing Committee may terminate the membership of any member in case of
misconduct.
2. In every case the defaulting member shall be convened before the Managing Committee where he shall -
(a)
have
the right to be heard and to lay his defence;
(b)
be
entitled to call witnesses to depone in his favour;
(c)
send
his defence in writing if he so wishes;
provided that if a member is summoned to appear before
the Managing Committee and fails to do so, the Managing Committee may take a
decision in the matter.
3. Any
decision taken by the Managing Committee shall be notified to the defaulting
member by registered mail.
4. The
defaulting member shall have the right to an appeal against any decision taken
by the Managing Committee by sending his appeal to the Secretary by registered
mail.
5. Any
appeal under paragraph 4 above shall be sent to the Secretary not later than
fifteen (15) days after the receipt of the notification of the decision of the
Managing Committee by the member concerned, provided that no appeal shall be
considered after this time limit has expired.
6. On
receiving an appeal under paragraph 5 above, the Managing Committee shall cause
a special general meeting to be convened and held within one month of receipt
of the notice of appeal failing which the charges levelled against the
defaulting member shall automatically lapse.
7. The decision of the special general
meeting concerning the appeal shall be final.
8. Any
member who is in arrears with his membership subscription for more than three
months without sufficient cause being shown within one month after receipt of a
letter from the Secretary or the Treasurer shall have his name crossed out from
the "Register of Members"
by a decision of the Managing Committee.
9. A
member who resigns or who is expelled forfeits all his rights to any property
of the Association and to any contribution, monetary or otherwise, he may have
made to the Association.
1. The Managing Committee is empowered:
(a) to invest the funds of the association in recognised
securities;
(b) to lease or to take on lease or to let movable or immovable
property;
provided
that the sanction of a general meeting
shall first be sought for any transaction exceeding one thousand rupees
per item in value or four thousand rupees in any one year (or for any amount
that may subsequently be provided for in the relevant law);
(c) to accept donations and legacies from any source provided
that such donations and legacies be free from any conditions detrimental to the
objects of the Association.
2. The
Managing Committee shall not be empowered to dispose, pledge, mortgage or
charge any property worth more than three thousand rupees (or any amount that
may subsequently be provided for in the relevant law) and belonging to the
Association unless such transaction has been approved by "special resolution" in accordance with Section 30 of the
Registration of Associations Act.
1. The President shall -
(a) preside over all meetings of the Association;
(b) at the Annual General Meeting, submit a report on the
working of the Association for the preceding accounting period, together with a
statement of accounts drawn up and signed by the Treasurer and certified by the
Auditor.
2. In the absence of the President, the
Vice-President shall preside over any meeting.
3. In
the absence of both the President and the Vice-President, any committee member
chosen from among and by the other committee members present at a meeting shall
preside over the meeting.
4. In case of equality of votes, the
presiding member shall have a casting vote.
5. The
Vice-President shall exercise the same powers and rights, and assume the same
responsibilities as those of the President, in the absence of the latter
1. The Secretary shall -
(a)
convene all meetings of the Association.
(b)
draw up the minutes of proceedings of meetings
which shall after confirmation at the ensuing meetings be signed by him and the
presiding member.
(c) keep a Register of Members in which shall be recorded:
(i)
the
names and surnames of each member;
(ii)
his
address;
(iii)
the
date of his admission;
(iv)
his
date of birth;
(v)
such other particulars as the Managing Committee
may require.
(d) have the custody of the records of the Association.
2 The
Secretary of the Association shall, not later than three months after the
accounting date in every year, forward to the Registrar of Associations a
return containing-
(a)
a
certified copy of the statement of the Association required to be submitted to
the Annual General Meeting under Section 22 of the Registration of Associations
Act, together with a declaration specifying whether the statement has been
approved by the meeting;
(b)
a
statement of the names and postal addresses of the officers of the Association;
(c) a return of the membership of the Association as on the 31st December of the preceding year; and
(d)
where the Association has amended its rules during
the accounting period, a copy of the rules of the Association as amended.
3. The Secretary shall, within fourteen
days of any change among the officers or in the address of the office of the
Association, give written notice of the change to the Registrar of
Associations.
4. In
case of absence, the Secretary shall be replaced by the Assistant-Secretary who
shall exercise the same powers and rights, and assume the same responsibilities
as those of the Secretary.
1. The Treasurer shall -
(a)
have
the custody of all the account books of the Association;
(b)
receive
all sums of money due or accruing to the Association and deliver receipts
thereof;
(c)
within
the least possible delay, pay into one or more of the local banks, chosen by
the Managing Committee, the money received by him;
(d)
be
allowed to keep in his possession a sum not exceeding one thousand rupees
(Rs1000), as petty cash;
(e)
lay
every quarter before the Managing Committee a statement showing the financial
transactions of the Association for the previous month;
(f)
keep
a "Register of Members" as
prescribed by law;
(g)
submit
at the quarterly meeting, a list of members who have failed to pay their
subscription;
(h)
prepare
the statement of accounts;
(i)
effect
all payments exceeding one hundred rupees by cheque;
(j)
produce
his books for examination whenever required by the President or by the Auditor;
(k) in conjunction with the President sign all cheques, deeds and other documents of the Association.
(l)
keep
a "Record of Revenue" in
the form prescribed by law and a cash book showing its receipts and payments;
(m)
once
a year not later than one month after the accounting date prepare and submit to
the Managing Committee a statement of the receipts and payments of the
Association in respect of the accounting period and of the assets and
liabilities of the Association existing on the accounting date;
(n)
on
his resignation or on vacation of his office or whenever required so to do by
the rules of the Association or the Registration of Associations Act, render to
the Association a true account of money received and paid by him since his
appointment or since he last rendered an account, whichever occurs later.
2. In
case of absence, the Treasurer shall be replaced by the Assistant-Treasurer who
shall exercise the same powers and rights, and assume the responsibilities as
those of the Treasurer.
ARTICLE
13: APPOINTMENT AND DUTIES OF THE AUDITOR
1. One
Auditor shall be appointed at the Annual General Meeting, and shall need the
approval of the Registrar of Associations, if he is not professionally
qualified.
2. The
Auditor shall hold office for one year concurrently with the Managing
Committee.
3. The Auditor may be removed and replaced
by a decision of a general meeting.
4. The
Managing Committee shall upon written request by the Auditor submit the
accounts of the Association for audit.
5. The Auditor shall -
(a)
make
a thorough examination of all the books and documents in the custody of the
Treasurer at least once yearly and shall forthwith report to the President any
error or omission detected in the course of the examination;
(b)
verify
and certify all statements of accounts prior to their being submitted to the
Annual General Meeting;
(c) draw an inventory of all the belongings
of the Association at least once yearly.
1. The
President, the Vice President, the Treasurer and the Assistant Treasurer shall
each become bound with two sureties in the sum of one thousand rupees (Rs1000) jointly and severally for the true
performance of their duties.
2. The
security bonds shall be filed in the office of the Registrar of Associations
without undue delay.
1. All books of the Association shall be
kept in English or in French.
2. The
books shall be open to inspection to any person having an interest in the funds
of the Association.
3. All books and documents shall be kept
at the seat of the Association.
1. The
Association shall act, sue and shall be sued, implead
or be impleaded and shall do all other acts under its
corporate name through its Secretary.
2. Whenever
the Association shall be sued or be impleaded and
whenever it shall be necessary to serve notices, summonses or any other legal
process, judicial or extra-judicial, upon the Association, service upon the
Secretary shall be good and sufficient upon the Association.
1. No
amendments of these rules shall be effected except by "special resolution" taken in
accordance with Section 30 of the Registration of Associations Act and such
amendments shall not be implemented until and unless registered by the
Registrar of Associations.
2. The
decision to dissolve the Association or to amalgamate it with another
association shall be taken by "special
resolution" in conformity with law.
3. In
the event of winding up of the Association, all its property, movable or
immovable, its cash at bank and in hand, shall be disposed of in conformity
with law.
4. In
compliance with the Registration of Associations Act, the Association shall, on
its formation designate a registered association to which in the event of the
Association being wound up, its remaining property shall be transferred.
5. Where the Association has taken a "special resolution" that it
shall be wound up, the Secretary shall, within fourteen days after the
resolution has been approved, give written notice of the resolution to the
Registrar of Associations and lodge with him -
(a) a certified copy of the minutes of proceedings of the
general meeting at which the "special
resolution" to wind up the Association has been approved;
(b) a detailed statement of the assets and liabilities of the
Association; and
(c) a declaration signed by him that Section 30 of the Registration of Associations Act has
been complied with.
6. In
the event of the Association being required to be wound up, all its property
shall vest in the Registrar of Associations who shall proceed
as laid down in Section 18 of the Registration of Associations Act.
OTHER DOCUMENTS
1. All
cheques, deeds and other documents legally binding the Association shall be
signed jointly by the President and the Treasurer.
2. In
the absence or incapacity of the President or the Treasurer, these documents
shall be signed by the Vice President or Assistant Treasurer respectively.
1. The
accounting date of the Association shall be 31st December and its accounting
period shall be from 1st January to 31st December except for the first year,
from the date of its registration to 31st December.
2. In
these rules, words importing the masculine include feminine unless otherwise
required by the context.
3. Any
member who resigns or who is expelled shall have no claims to a refund of any
contribution, monetary or otherwise, made by him to the Association in any way.
4. The
Association may be affiliated to any other association, or form part of any
federation of associations, provided that in so doing such affiliation is not
detrimental to the objects of the Association.
5. Any
dispute between the Association and any of its member or any person's claim by
or through a member shall be settled by a special general meeting.
6. The handing over of all books,
documents, cash in hand etc., shall be effected within
two weeks of the date of appointment of the newly elected officers.
Date:
Secretary