Each three monthes, the Chairman of the board must choose a time, place and agenda for the quarterly meeting of the members of the SLBT. The secretary will be required to post a notice to the group with the time, place and current agenda.
At the QM meetings, the Chairman will preside as the chair of the meeting. The Chairman's responsibility is to ensure that the agenda is followed and insure that the entire meeting is productive.
The following is the flow of the QM Meeting:
- Items of the agenda as outlined by the Chairman
- The finacial disclosure of the SLBT by the Treasurer
- Presentation and voting apon any non-charter related items
- Proposal, debate and voting of any changes to the charter
- Nomination of candidates for the board of directors
- Election of the new board of directors
- Open floor discussion
During each of these meetings, proposals may be presented to the members of the SLBT. Regular voting shares (one (1) for members, ten (10) for directors, thirty (30) for the chairman of the board of directors) will be used. For all items related to the election of the board of directors or changes to this charter, all parties in attendance will be limited to one (1) vote, irregardless of their role within the organization. Any member not present at the meeting is automatically abstained from all votes. Proxy voting or representative voting will not be accepted either, all votes must be by those in attendance. Votes may be by verbal or closed/hidden voting mechanisms as chosen by the chairman.
To facilitate open discussion and transperancy between the members and the board of directors, an open floor discussion is provided at the end. This open floor discussion will last a maximum of one (1) hour unless extended by the Chairman of the meeting. All topics of discussion will be forwarded by the members of the SLBT in attendance and may cover any subject. If a subject is deemed inappopriate or counter-productive, the chairman may choose to not allow discussion in this forum.
Within two (2) weeks, the secretary must provide to all attendees of the QM Meeting minutes in either paper or electronic form.
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