BYLAWS OF THE ELGIN HISPANIC NETWORK
Revised August 26, 1998
ARTICLE I: Name and Purpose
Section 1: Name- The name and title of this organization
shall be The Elgin Hispanic Network.
Section 2: Purpose- The Elgin Hispanic Network, a
non-profit/non-partisan organization unites individuals in the Elgin and
surrounding areas of the State of Illinois to be a network for the benefit and
welfare of the Hispanic community.
ARTICLE II: Offices
The organization structural requires that the membership
meet at such place as directed by the Executive Committee. The official address will be that of the
elected President during his/her term of office, and the Post Office Box will
be the official mailing address.
ARTICLE III: Membership
Section 1: Classes of Members:
A) Active B) Associate
Section 2: Responsibilities:
A) Active members must attend eighty percent of regularly
Scheduled meetings and attend a minimum of one network function. Dues must be paid on time.
B) Associate members are only required to pay dues on
time. They have no voting rights.
Section 3: Voting Rights:
Active members (refer to Section 2) in good standing shall
be entitled to one vote on each matter submitted to a vote by the membership.
Section 4: Number and Tenure:
There shall be no restriction as to number of members
comprising this organization. Members
shall be renewed by the payment of dues annually. Non-payment of dues is cause
for termination.
Section 5: Membership Application:
Persons requesting membership into the Elgin Hispanic
Network shall submit a written application form, and direct it to the
membership committee; which shall qualify the applicant for membership. Once the membership committee has qualified
and approved the applicant, they will introduce the new member to the group at
the following meeting of the Elgin Hispanic Network. Dues will be pro-rated and assessed to the
new member by invoice.
Section 6: Annual Dues:
Dues shall be receive by the Treasurer, by the first meeting
of each fiscal year in September, as set forth by the membership.
Section 7: Resignation:
Any member may resign at any time by submitting a written
resignation with the President. Such resignation shall take effect at the time
specified therein.
ARTICLE IV: Meetings
Section 1: Annual Meeting:
The annual meeting will be held on the fourth Wednesday of
September. Business transacted at this
meeting shall include an annual report presented by the current officers, and
the installation or reappointment of officers.
Section 2: Regular Meetings:
These shall be held on the fourth Wednesday of each month
unless otherwise notified.
Section 3: Special Meetings:
These may be called by the President at the written request
of any two or more members. Proper
notice of such meetings shall be communicated by mail only.
Section 4: Quorum:
At all meetings, one elected officer and ten members shall
constitute a quorum for the transaction of business.
ARTICLE V: Officers
Section 1: Titles and Qualifications:
The officers of the Elgin Hispanic Network shall consist of
President, Vice-President, Corresponding Secretary, Recording Secretary, and
Treasurer. The President must be bilingual/bicultural (English/Spanish).
Section 2: Election of Officers:
The officers shall be elected from within the active
membership. Each officer shall hold office for a two year term.
Section3: Resignation of an Officer:
Any officer may resign at any time by submitting a written
notice to the President . In the case of
the resignation of the President , notification must be submitted to the
Vice-President. The resignation shall
take effect at time specified. In the
event of the resignation of the President, the Vise-President will assume the
office of the President.
Section 4: Vacancy:
The vacancy of any officer’s position shall be filled by
appointment, by the order of the executive committee. The person so appointed
shall complete the unexpired term of office.
Section 5: Office of the President:
The President shall be the chief officer of the Elgin
Hispanic Network and shall preside at all meetings. The President shall
maintain a current general overview of the affairs and business of the
organization. The President or designee
shall represent the organization at public functions.
Section 6: Office of the Vice-President:
The Vice-President shall perform the duties of President in
absence of the President; and shall perform duties as prescribed by the
President.
Section 7: Office of the Recording Secretary:
The Recording Secretary shall keep the minutes of all
regularly schedule meetings and executive committee meetings; be the custodian
of the organizational records, and generally perform all duties incident to the
office of recording secretary as prescribed by the President.
Section 8: Office of the Corresponding Secretary:
The Corresponding Secretary shall prepare written responses
for all correspondence reviewed by the organization; prepare and mail meeting
notices as required by these bylaws, agendas, and generally perform all duties
incident to the office of corresponding secretary as prescribed by the
President.
Section 9: Office of the Treasurer:
The treasurer shall have charge and custody of, and be
responsible for all funds and securities of the organization and in general,
perform all duties, including but not limited to the office of the
treasurer. The treasurer shall maintain
all financial records and submit financial reports at regularly schedule
meetings for approval by the membership.
ARTICLE VI: Committees
Section 1: Ad-Hoc Committees:
The President may, form time to time, create such a
committee and appoint the membership to carry out a specific business of the
organization.
Section 2: Standing Committees:
A) Membership - To qualify applicants for membership and
introduce new members to the membership.
B) Social/Cultural - Its purpose is to organize and plan all
social functions and group events.
C) Executive - Its purpose is to assist the President on
major issues/decisions concerning current or upcoming events. The committee will consist of all current
officers and committee chairs. This
committee will be chaired by the President.
D) Awards - Its purpose is to qualify and select a member
award and an institutional/company award to be presented a the annual
Thanksgiving luncheon. Also to qualify
and select recipients to receive annual scholarships.
E) Finance - The committee works with the Treasurer in
preparing financial reports. This
committee will plan and implement fundraisers to benefit the scholarship fund
and other functions that the organization may deem necessary.
ARTICLE VII: Business Policies and Procedures
Section 1: Fiscal Year:
The fiscal year of the organization shall begin on the first
day of September in each year and end on the last day of August in each year.
Section 2: Books and Records:
The organization shall keep correct and complete books and
records of account and shall also keep minutes of the proceedings of all
meetings and shall keep a record giving the names and addresses of those
entitled to vote. All books and records
of the organization may be inspected by any member at any time as arranged by
the President.
Section 3: Checks, Drafts, Etc:
All checks, drafts, or other orders for payment of monies,
notes or other evidence of indebtedness issued in the name of the Elgin
Hispanic Network shall be signed by such officer or officers, agent or agents
of the Elgin Hispanic Network; and in such manner as from time to time shall be
determined by resolution adopted by a majority of the Elgin Hispanic
Network. The instrument shall be signed
by the Treasurer and the President of this organization.
Section 4: Deposits
All funds of the Elgin Hispanic Network shall be deposited
to the credit of the organization in such banks, trusts, companies or other
deposits as the officers may select.
Section 5: Manner of Acting:
In all matters not cover by these bylaws, the most recent edition of ROBERTS RULES OF ORDER
shall be followed.
ARTICLE VIII: Amendments to the Bylaws
These bylaws may be altered, amended, or repealed and new
bylaws may be adopted by an affirmative vote of two-thirds majority of the
membership present at any meetings, provided that at least ten days written
notice is given of intention to alter, amend, or repeal or adopt new bylaws at
such meeting. The notice shall set forth
the nature of the proposed change.
The Elgin Hispanic Network bylaws were approved by the
membership on April 24, 1991 and were revised on June 24, 1992.
These proposed bylaws if approved by the membership will take effect on September 23, 1998.