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One of the biggest complaints about most organizations is meetings… they waste too much of our precious time. This is bad news for organizations. Meetings are important because that is where an organization's culture and climate perpetuates itself. Meetings are one of the ways that an organization tells it's workers, "You are a member." If you have bad, boring, and time wasting meetings, then the people begin to believe that this is a bad boring company that does not care about time. Likewise, great meetings tell the workers, "This is a great organization to be working for!" Also, remember that bad meetings lead to more bad meetings which cost even more money. Why are there so many bad meetings? Poor planning by the meeting's organizer and a lack of involvement by the participants. The root cause of all these is the meeting leader's lack of skill in preparing for and conducting a meeting. The goal of this workshop is to assist meeting leaders in learning how to effectively lead and secure positive results from meetings. Specifically, after the workshop, participants are expected to:
Identify Good meetings from bad ones. Enumerate steps in preparing a meeting. Prepare to attend meetings. Go through each step in setting up the meeting place. Enumerate minutes of the meeting content Identify steps in properly starting a meeting. Use key principles in conducting meeting. Keep the meeting focused and moving. Properly close meetings. Make follow-up actions after the meeting.
TARGET PARTICIPANTS 20 meeting leaders per session. METHODOLOGY To ensure learning, this seminar workshop will utilize the following: Lecture-discussion Group activities and workshops Group and individual presentations Structured learning experiences Learning games and exercises PROGRAM SCHEDULE Day 1 8:00 TO 9:00 Introduction 9:00 to 10:00 Bad Meeting vs. Good Meeting 10:00 to 10:15 Break 10 :00 to 12:00 Preparing to Lead a meeting 12:00 to 1:00 Lunch Break 1:00 to 1:30 Preparing to attend a meeting 1:30 to 2:30 Setting up the Meeting Place 3:00 to 3:15 Break 3:15 to 4:00 Proper way of Starting a meeting Day 2
8:00 to 10:00 Using Key Principles in Conducting Meeting 10:15 to 11:00 Proper way of Closing a Meeting 11:00 to 12:00 Making follow-up actions after a meeting 1:00 to 2:00 Course Summary 2:00 Closing
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