NOT APPROVED

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EKMHA Executive Meeting held April 30, 2002 - 7:30 pm at Port Williams School.

Members present: Brian Rhodenizer, Chris Wood, Paul MacKay, Peter Hayes, Darren Booth, Dave Duncan, Sharon Rand, Tim Ciappara, John Curry, Cathy Curry, Jim Murphy, Mary Lou Conrad.

Meeting commenced at 7:30 pm.

Agenda reviewed. Player Selection Process added under New Business.

Minutes of Special Executive Meeting held April 3, 2002 were read and approved.

Old Business

50/50 Lottery - Brian received a letter from KAMHA indicating their willingness to make the 50/50 lottery a cooperative venture with us. Details to be negotiated after their AGM.

New Business

Policy Manual - A revised manual with corrected grammatical errors and conflicting information was distributed. The manual was reviewed with suggestions given to:

• emphasize ice time cancellation procedures and responsbility for payment of unused ice;
• clarify fundraising allowances—differentiate between sponsorship and fundrasing
• clearly indicate that the manual does not supercede rules set out by Hockey Nova Scotia or any other official governing body (ie-CHA)

AGM Agenda

• change Constitution to allow for a 66% majority to pass, on issues requiring membership vote. This would be a change from 75%.
• Annual Report
• Coaching Applications Required
• Financial Statement—-Outstanding bills
• Election of Officers

Annual Report - Brian asked for items to add to the Annual Report.

Acadia Ice Costs - Brian spoke with Acadia Arena about the ice bill including flood time. This amounts to about $2600 for this year. They were not able (willing?) to change the bill. Contract language allowed the misfortune to occur. Rather than stating we were to be billed in one hour allotments (ie- 2:00 - 3:00; 3:15-4:15, etc) we were billed 2:00-8:00 straight through). We will continue to persue this error and ask that Acadia disregard the contract miswording and bill us for what was actually used.

Advertisement for Coaching Applications - the advertisement for coaches drew only three applications, same as last year. It is a necessary expense, unfortunately not effective.

Outstanding ice bill - the Pee Wee AAA team owes EKMHA approx. $1500 for 14 hours of ice rental. There may have been some confusion by the team management about ice rental owing. Initially, extra ice time was paid for by the team, but after our ice-scheduler sufferred a heart-attack, the time and billing method was changed by the arena. Motion John Curry, 2nd Dave Duncan that "Brian send a letter to each parent to advise of the misunderstanding and ask each to submit their appropriate share." Motion carried by majority vote.

What can we do to avoid this situation in the future?

• Have ice billed to team managers rather than to EKMHA.
• Make team managers responsible to prepare budget and collect fees from team members.

Election of Officers - Mary Lou reported that she had contacted all of the current members of the executive to ask if they will reoffer. Results as follows:

Player Selection Process - Chris Wood reported on a meeting held to develop a Player Selection Process. A set of guidelines was submitted for discussion. Chris reported that, through the course of their meeting the participants got bogged down in detail and decided to over simplify the process. General discussion ensured and it was decided that the Selection Process Committtee rethink the Guidelines considering input received from the meeting. The group will meet again with a clearer vision to develop a simple, standard, written process to be used by all EKMHA coaches when selecting teams.

Meeting adjourned 9:20 pm.

___________________________________________________
Brian Rhodenizer, President
Mary Lou Conrad, Secretary