APPROVED

EKMHA Executive Meeting held November 1, 2001 7:30 pm at Port Williams School.

Members present: Brian Rhodenizer, Carrie Hemmings, Cathy Curry, John Curry, Mike Cochrane, Mike Roger, Susan Surette-Draper, Peter Hayes, George Curry, Jim Murphy, Chris Wood, Phil Outerlays, Sharon Rand, Mary Lou Conrad. Karen Outerlays and Scott Barkhouse attended to report on the PeeWee AAA team.

Meeting commenced at 7:40 pm.

Agenda reviewed.

Minutes of previous meeting were distributed and reviewed. A typo was pointed out. Minutes were approved as amended.

Business arising from the minutes

Re: Canteen - George asked whether we had considered insurance coverage for workers. Cathy thinks NSMH may cover parents working in the canteen. She will investigate.

General discussion about progress. The canteen is doing well, deposits have been steadily increasing. Cathy is working to organize, train and schedule a group of volunteers.

New Business

Pee Wee AAA

Scott Barkhouse reported on the team. Scott questioned whether EKMHA was going to purchase sweaters for the team. Brian stated that one set of sweaters will be purchased because the executive had voted to do so prior to tryouts. The sweaters were to be purchased from tryout fees collected, however, because of the mix up and lost revenue from tryouts, the sweaters will have to be purchased from other funds.

Scott reported that he had lost one player through relocation. The player was not carded. One player is injured. This leaves a void on the team. He would like to persue his last one or two cuts. One from East Kings, one from Kentville. This will leave a void on the EK PeeWee A team. Scott indicated that he could affiliate the EK player. This would allow him to play on the AAA team when needed and continue to play with the A team so they will not be shorthanded.

Brian advised Scott and Karen that they are required to pay EKMHA for extra ice time used. Each player on the AAA has paid only the $100 rep fee thus far. They will have to look into receiving sponsorship outside if they do not want to bear additional costs personally. Brian instructed Karen to set up a bank account in the name of East Kings Pee Wee AAA. Karen indicated that she was unable to find a bank that would offer that service. Brian stated the team must be financially accountable and demanded a financial report be submitted. Karen stated that she did not have the information required. Brian advised she had until Nov. 8th to attain it. A report is to be submitted to the President on or before November 8th.

The team is to have ice bills from Canning sent directly to them rather than going through EKMHA.

Organizational Changes

Brian initated general discussion about things this executive could be to be more efficient, run more smoothly and assist future executive members.

• registration - make more efficient by offering mail in registration and/or other options.
• team selection process
  need to preplan to offer ice-times earlier
  have consistent evaluation process
  develop evaluation and selection criteria for rep teams
  post criteria for general knowledge
• coaching
  determine coaching staff by May
  provide training and information for coaches
• Policies & Procedures
  develop Manual so situations may be dealt with by a predefined process
  manual will benefit future executive members

Registration

Friends of the Rink

Report (.pdf)

Budget

Needs to be reviewed and projections confirmed.

Bingo

Darrell has schedule done. Will be available for viewing at the rink.

Canteen

Going well. Cathy is working to get team managers to get volunteers to work. Must arrange key access.

Other

• We had a request from a parent to move their child from Novice to Atom. Moving children up in age levels is not permitted by HNS.
• Motion Mike C. Seconded; Mike R. that EKMHA not allow the move. All were in favour. Motion carried.

• Jack Spindler has passed away. Jack had been very involved over past years with the EKMH programme and organized many tournaments. Sharon Rand will send card of condolence from EKMHA to the family. Cathy suggested that perhaps in the future we could organize a Memorial Tournament in his honour.

• Peter asked to revisit Sue S-D's Friends of the Rink report. He was concerned about the group fading away without resolving issues and concerns. Next Thursday there is a Rink Improvement Committee meeting in the warm room. It was suggested that Susan resign there and hopefully someone else will fill her position.

Reports

Financial - attached (.pdf)

Motion: for adjournment by Mike R.; Seconded by Mike C. - all in favour.

Meeting adjourned 10:00 pm.

___________________________________________________
Brian Rhodenizer, President
Mary Lou Conrad, Secretary