DUNNVILLE
HORTICULTURAL SOCIETY
EXECUTIVE MEETING; 7:00 P.M.
THURSDAY
MARCH 12, 2009
DUNNVILLE
CHAMBER OF COMMERCE.
MEETING
WAS CALLED TO ORDER BY PRESIDENT,
KAREN WALTHAM WITH 11 MEMBERS PRESENT;
INCLUDING; KAREN WALTHAM, DORIS THOMSON, TERESA BORODYN. IAN STEEL, MAURA
COOPER, ADITZIA DE BLY, KAREN MEADE, DIANNE B. SMITH, LEE ANN HINES, BETTY
BALLANGER, JUDY JEFFERY.
SECRETARY, DORIS THOMSON READ THE
MINUTES OF OUR LAST MEETING HELD FEBRUARY12, 2009. THERE WERE NO
ERRORS
OR ADMISSIONS AND MOVED BY DORIS THOMSON AND SECONDED BY MAURA COOPER THAT THEY
BE ACCEPTED AS READ.
CORRESPONDENCE;
-
RECEIVED GOODS AND SERVICES TAX REBATE OF
$55.11 FROM GOVERNMENT OF CANADA. PRESENTED TO TREASURER.
-
RECEIVED APPLICATION FOR GST/HST PUBLIC
SERVICE BODIES REBATE AND
GST SELF GOVERNMENT REFUND FORM. PRESENTED TO TREASURER.
-LETTER
FROM DUNNVILLE DOWNTOWN REVITALIZATION TASK
FORCE ADVISING TO APPOINT A REPRESENTATIVE FROM OUR SOCIETY TO ATTEND
MEETINGS ON FORMATION OF A SESQUICENTENNIAL GROUP TO PUBLICISE AND ENHANCE
FESTIVAL EVENTS.
-
LETTER RECEIVED FROM JANET MOYER, SECRETARY OF O.H.A. CONCERNING OBTAINING AN
AWARDS BOOKLET WHICH IS AVAILABLE ONLINE AND PRESENTED TO SOCIETIES
WISHING TO MAKE YEARLY AWARDS AT THE CONVENTION. YOU CAN OBTAIN YOUR OWN COPY BY
EMAIL; www.gardenontario.org THEN
CLICK ON RESOURCES AND THEN HIGHLIGHT AWARDS BOOKLET.
-LETTER
OF THANK YOU SENT TO MARG CLARK FOR HELP RECEIVED.
-
RECEIVED OUR SPRING BOOKLET FROM TRILLIUM
NEWSLETTER. NOTE THAT HAROLD BENTLY RECEIVED MERITORIOUS SERVICE
AWARD AND USED TO BE OUR PRESIDENT
-
RECEIVED OUR REGISTERED CHARITY BASIC
INFORMATION BOOKLET AND FORMS. AS OF JANUARY 2009, GUIDE T4033
COMPLETING THE REGISTERED CHARITY INFORMATION BOOKLET WILL NO LONGER BE MAILED
TO EACH CHARITY. YOU CAN GO TO WEBSITE www.cra-arc.gc.ca/E/pub/tg/t4033a/README.html
PRESENTED TO TREASURER.
-
RECEIVED BILLOF $29.95 AND ALSO BILL OF $25.73 FROM MAIL BOXES INC.
TREASURER'S
REPORT
TREASURER TERESA BORODYN REPORTED THAT WE HAVE
15 MEMBERS,
-
BALANCE FORWARD, CHEQUING ACCOUNT--------
$2,627.76
-
RECEIPTS CHEQUING ACCOUNT
,
MEMBERSHIP-
---------------------------------------------------
30.00
-
WAYS AND MEANS
---------------------------------------------
9.00
-
OMAFRA GRANT
-------------------------------------------------
1,000.00
EXPENSES;
-
BANK CHARGE --------------------------------------------------
4.00
-
SPEAKER FEE --------------------------------------------------
100.00
-
U.P.S. SUPPLIES -----------------------------------------------
55.68
-
O.H.A. BOOKS, 4 LIFE MEMBERSHIPS --------------
20.65
-
GRAND ERIE CONSERVATION ---------------------------
30.00
BALANCE
AFTER EXPENSES; ------------------------------
3,456.43
G.I.C.
CERTIFICATES
--------------------------------------------
16,000.00
PETTY
CASH;-------------------------------------------------------
100.00
ACCEPTED
AS READ BY TREASURER TERESA BORODYN AND 2ND BY JUDY JEFFERY.
REPORTS
OF COMMITTEE'S;
-
BETTY BALLANGER, IN CHARGE OF GARDEN
WALK, THURSDAY JULY 16TH HAS OBTAINED
3 ADDRESSES;
-BILL
& PATTY POST, CEDAR STREET, DUNNVILLE
-NICK
FALLATTA
-
BERNDINE THOMPKINS, CAYUGA.
BETTY
BALLANGER ALSO SUGGESTED THAT THE LUNCH TABLE AT OUR MEETINGS SHOULD BE MOVED
FROM IN FRONT OF THE KITCHEN AND TEA AND COFFEE READY AT THE BEGINNING OF
MEETINGS.
THE TRILLIUM COMMITTEE,
CONSISTING
OF LUCI RONALD, LEANN HINES, DIANE BLANCHARD-SMITH AND KAREN MEADE PRESENTED
THEIR NEW REVISED TRILLIUM AWARDS PROGRAM WITH
A LOVELY NEW LOGO OF A CRANE AND A
TRILLIUM.. THE NEW MOTTO IS " TO
EDUCATE, TO GROW, TO BEAUTIFY." WE WHERE ALL PRESENTED WITH A
VERY NEW DETAILED SCHEDULE. CONCERNING COMPETITION, MARKETING, HOSPITALITY AND
FINANCE. ALSO A NEW MAP WAS SHOWN WITH DETAILED BOUNDARIES.THE JUDGING SHEET
EXPLAINED THE POINTS OF DESIGN, USE OF PLANT MATERIAL, CONDITION, LANDSCAPING,
ENVIRONMENTAL PRACTISES, DISTINCTION. NEW NOMINATION FORMS WHERE ALSO PROVIDED.
IT WAS EXPLAINED THAT THEY WILL BE ACTIVELY SEEKING SPONSORS. GERANIUM
LEVEL SPONSORSHIP WILL BE DONATION OF $100.00 -- $249.00;
PEONY LEVEL WILL BE $250.00--$499.00;
LILAC LEVEL WILL BE $500.00-- $999.00; REDWOOD
LEVEL WILL BE $1,000.00
PLANS
WILL BE MADE TO HAVE AN AFTERNOON TEA FOR
TRILLIUM WINNERS AND SPONSORS IN REDWOOD LEVEL WILL PRESENT TRILLIUMS TO THOSE
DESERVING.
KAREN
MEADE MADE A MOTION AND PRESENTED THEIR BUDGET
OF $1700.00 TO COVER ADVERTISING, PRINTING, AWARDS, TSHIRTS, ETC.
WHICH WAS 2ND BY ADITZIA DE BLY. ALL IN FAVOUR, PASSED. DISCUSSION WAS ABOUT
HAVING A SEPARATE BANK ACCOUNT BUT NOT RESOLVED. JUDY JEFFERY EXPRESSED HER
CONCERN ABOUT THE COSTS AND THOUGHT IT BEST TO WORK WITH OUR TREASURER.
APPROVAL
OF PAYMENTS;
DORIS THOMSON MADE A MOTION THAT WE PAY KAREN MEADE, THE COST OF BUNDLE
OF PAPER, AND BLACK AND COLOUR CARTRIDGES, TO COVER HER SUPPLIES IN PUTTING
TOGETHER TRILLIUM PROGRAM, AND WAS
2ND BY BETTY BALLANGER.
NEW
BUSINESS;
-
KAREN WALTHAM AND ADITZIA DE BLY HAVE VISITED KONKLE GREENHOUSES TO INSPECT THE
PLANTS BUT THEY ARE NOT READY YET.
-
PRESIDENT KAREN REQUESTED THE PHOTO ALBUM FROM KAREN MEADE.
-
SPEAKER FOR APRIL WILL BE JESSICA DWEYER AND
PLEASE CONTACT PRESIDENT IF INTERESTED IN MAKING YOUR OWN FLOWER
BOUQUET THAT NIGHT AT COST OF $25.00 EACH. THOSE ALREADY SIGNED UP
ARE; KAREN WALTHAM, DORIS THOMSON, BETTY WHITE,
ADITZIA DE BLY.
-
DIANNE BLANCHARD SMITH WILL ATTEND THE NEW DUNNVILLE DOWNTOWN REVITALIZATION AND
ALSO ADITZIA DE BLY.
-
DIANNE BLANCHARD-SMITH IS IN CHARGE OF
DUNNVILLE TRADE SHOW, APRIL 17 & 18TH. WE WILL BE DISTRIBUTING
SEED PKGS AND ALSO PLEASE DONATE ANY GARDENING
MAGAZINES THAT YOU MIGHT NOT WANT ANY MORE. WE WILL HAVE BOOKMARKS
MADE UP WITH OUR AGENDA DATES ALSO TO GIVE OUT.
-
DIANNE BLANCHARD-SMITH, IN CHARGE OF THE
ANCHOR PROJECT REPORTED
THAT OUR BUDGET WILL BE APPROX. $9,000.00 AND WILL BE WORKING WITH THE TOWN OF
DUNNVILLE. DIANNE ASKED TERESA BORODYN TO BUY PIZZA AS
A THANK YOU FROM OUR SOCIETY TO THE WORKERS OF MAINES FOR LOOKING AFTER
OUR FLORAL CLOCK.
NEXT
REGULAR MEETING IS THURSDAY, MARCH
19TH
WITH TRILLIUM AWARD JUDGE WENDY DOWNING
TELLING AND SHOWING LANDSCAPE DO'S AND DON'TS AND PRINCIPLES OF DESIGN,
PLANNING, PLANTS AND JUDGING AT 7:30 PM. AT GRACE UNITED CHURCH.
NEXT
EXECUTIVE MEETING IS THURSDAY, APRIL 9TH
AT 7:00 P.M. AT DUNNVILLE CHAMBER OF COMMERCE.
MEETING
ADJOURNED BY PRESIDENT KAREN WALTHAM.
PRESIDENT
SECRETARY
TREASURER
KAREN
WALTHAM
DORIS THOMSON
TERESA BORODYN.