FileView is a windows based document management software program that provides the user with a simple one-source tool to find all of the varied documents in use on a daily basis. This may sound easy enough but because of the proliferation of documents and varied document types most companies today are experiencing a whole assortment of communication problems.
Examples of problems addressed:
Lost documents
Can’t read a document format
Lost data in the conversion of the file format (incomplete files)
Obsolete information
Misfiled documents
No backup of data
Files are too large to put on floppy disk
Many, many more.
Examples of benefits enjoyed:
Document management control improvements
Latest released document assured
Access 24x7
Password protection
Accountability at all user levels
Minimum time spent looking for documents that do not exist or are elsewhere
Native format storage and retrieval
Many, many more.
File View is a one-source tool that allows launching to several types of document viewers even when the originating software is not available to the user. It is always available 24 hours a day. It is very easy to use, it is password protected and the user is assured of getting the latest revision of the documentation that they are searching for.
FileView is the name that we have chosen for our version of the electronic file room. It has many customizable features that make it the right choice for any application that requires management and assured control of day-to-day business applications using any form of documentation.
It’s an electronic storage source
It’s an in-house disaster backup system
It’s an off site disaster back up system
It’s a web based distribution system
It’s as easy to use as your present file drawer but much faster and far more accurate
It will find files for you
It will tell you when there is no file matching your search
It will allow access to documents 24 hours a day 7 days a week
It will assure the user that they have the latest document
It is a password protected resource
It will allow on demand printing
It will keep track of who is using the system and what documents they are seeking
It will allow broadcasting of new document releases
It will allow the user access to document types even without having the generating software (such as CAD files)
It allows communication between team members for project sensitive applications with note attachments
Project owners may view project status at any time