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Features Advantages & Benefits
Features:
Familiar Design
Launches To Any Standard Viewer
System Administrator And Standard User Functions
Screen Dump Printing
Document Tagging
Note Attachments
Document Checkout
Print Set Creation
Subscription Acquisition
Disaster File Backup
Familiar
Design
Familiar design means that the system operation is very
similar to the way you typically store and retrieve documents using traditional manual methods.
Advantages:
Advantages begin at familiar system
organization
1 - You create a cabinet (file room)
2 - You create drawers for the file
room
3 - You create folder for inside the
drawers
4 - You put your documents in the
folders for accessing, viewing and distribution
Benefits:
1 - Easy overall system
understanding
2 - Minimal user training
3 - Usable by all team members
not just a few computer geeks
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Launches To Any Standard Viewer
Almost all software manufactures offer free viewers to
read and display their proprietary files on systems that do not have the originating software. FileView takes advantage of these
free viewing products and puts them in one easily accessed system.
Advantages:
1 - You do not need the originating
software on systems that have the distribution files.
2 - You do not have to train your
staff on how to use the originating software
3 - You do not have problems with
incomplete file translations to other formats just for viewing purposes
Benefits:
1 - Significant cost savings. Many
originating software programs cost thousands of dollars for each
computer they are loaded on. Auto-Cad as an example can cost $5,000.00 per
installation.
2 - The document distribution is
achieved with a minimum of user training required for simply viewing
applications.
3 - Even non-technical users may view
the most sophisticated file.
System
Administrator And Standard User Functions
Standard users will easily find, view and distribute the
documents loaded into the FileView system. Only the system
Administrator may change items such as...
1 - Adding new files
2 - Editing new files
3 - Deleting existing files
Advantages:
1 - The system integrity stays in tack
2 - Minimal errors by careless system
usage
3 - Consistent system design because
of system administration control
Benefits:
1 - Assured of the latest released
documentation is available to all system users
2 - Instant user to administration
notification with user note options
3 - Document checkout by the user for
design flaw or change order control
4 - Administration control for the
re-release of checked out documentation
Screen
Dump Printing
This feature provides an ability to print segments of
very large documents. This minimizes print costs for
distribution of information that does not require the entire document. This
printing will eliminate as much as 80% of the typical hard copy expenses for your large format applications.
Advantages:
1 - Significant hard copy cost
reductions. ( as much as 80% )
2 - Use of standard office printers
that are already part of your network (no need for full size plotting
machines at all levels of plant operations).
3 - Print & go operation (no need
to wait for the blue-printer to pick up & deliver full size prints)
Benefits:
1 - Significant cost reductions. Some
industry studies estimate that companies may save hundreds of thousands of project dollars by going to electronic distribution instead of continuing to
use old traditional hard copy
distribution methods. This includes using segment printing instead of always
providing full size copies.
2 - Significant time savings and best
use of existing printing devices.
Document
Tagging
This feature allows the user to collect and distribute
documents individually or as a set of documents in just seconds.
Advantage:
1 - Electronic document distribution
is the primary business purpose of the Internet. This single feature
makes it easy for the user to share information with anyone in the world with a
simple tag operation.
2 - Making copies of the latest
released document is as easy as picking the tag option button.
3 - Controlling document distribution
in sets to primary vendors and contractors is one simple function.
Benefits:
1 - All users may collect and
distribute documents with one simple pick of the tag option button.
2 - Significant cost reductions by
using electronic sorting and gathering instead of manual applications that are wrought with errors.
3 - Significant time saved by users
getting their own document sets with out having to wait for a file clerk to gather the set for you.
Note
Attachments
This feature allows any system user to comment about any
document. This note will be attached to the document until the system administrator decides to discard it. The user has the option to
send a copy of the note to the system administrator for review the next time the administrator logs on to
FileView.
Advantage:
1 - Instant and direct communication
about documentation. Use it for comments about assembly or part
matching etc.
2 - Insure that the system
administrator receives pertinent information about specific documents.
3 - Provide caution for all users
about document modification etc.
Benefits:
1 - Instant document commentary
shared with all users.
2 - Minimize document error in the
distribution channel.
3 - Controlled communication link
with the system administrator.
Document
Checkout
This feature allows any user to checkout a document for
any reason they see fit. There is instant notification
to the systems administrator for this action.
Advantages:
1 - Instant hold on document
distribution for change orders or for error control.
2 - Any system user may protect the
distribution of incorrect or obsolete documentation
3 - Available 24 hour a day 7 days a
week
Benefits:
1 - Minimize production errors due to
incorrect document information
2 - All team members may make
decisions on significant potential problems
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Print
Set Creation
This feature allows the user to take the tagged document
set and print vendor or customer bid sets.
Advantages:
1 - This set creation is one of the
primary advantages of using the digital document format. Set creation
minimizes the time required to print set after set.
2 - Saves significant time by using
one button printing function.
3 - Set creation allows for 1/2 size
printing.
Benefits:
1 - Significant time reduction with
one button printing function.
2 - Significant cost reductions with
time savings and minimized wasted prints.
3 - Significant cost reduction with
1/2 print size option
Subscription
Acquisition
This method of acquisition is the easiest way to gain the
benefits of FileView. It is by far the most cost effective way to get software.
Advantages:
1 - This method of acquisition allows
the user access to this technology instantly without having to wait
for next years budget.
2 - This method allows users to use
the special programs for limited access requirements without having to pay for years of custom software development.
3 - This method includes all product
software upgrades during the subscription period.
Benefits:
1 - Instant user access without
having to wait for next years budget.
2 - No upgrade software charges
(included in subscription fees)