Make your letters look professional. Write on your business or
personal letterhead. Use a business letter format, making sure your return
address is correct. Address your letters to your state legislators as
follows:
The Honorable (full name)
State House, Room #
City, State, Zip
Be brief. Keep the letters to one page and no more than three
paragraphs. The more clearly you state your issue, the better it is
understood.
State the Issue. Organize your points by priority and be clear and
brief. If you are speaking about a particular piece of legislation, have the
bill/budget number. (You can get this information from THOMAS:
U.S. Congress on the Internet, or by calling the Senate or House
clerks.)
Have information which backs up your issue. Facts that back up the
information you are giving are powerful. However, personal stories are just
as persuasive.
State what you want. Make a request for a particular action, whether
it be a vote to support a bill, a request to file an amendment, or a motion
to move a bill out of a particular committee.
Ask about their position on the issue. You have the right to know
where they stand and why. Ask if you can provide the legislator with more
information. Invite the legislator to visit your program to see the issues
first hand!