**OFFICER ROLES AND OPPORTUNITIES**
President
(Standards Outside of the Club Meetings)
– Ensure Club officers meet Club meeting standards
– Oversee plan to achieve Distinguished Club Program goals
– Encourage communication/leadership development by promoting CTM, ATM, CL and AL awards
– Ensure the Club has an ongoing membership building program
– Search for new leaders and ensure all Club offices are filled for the succeeding term
– Ensure that timely elections are conducted
– Attend and vote the Club's proxy at District council meetings or that a member attends and votes
– Votes at Regional and International business meetings
(Standards at the Club Meetings)
– Ensure meetings start and end on time
– Make sure guests are warmly and enthusiastically introduced
– Allow time before and after the meetings to speak with guest
– Make special announcements at meetings
– Closes meetings
Immediate Past President Vice President Education Vice President Membership Vice President Public Relations Secretary Treasurer Sergeant at Arms
– Provides guidance and serves as a resource to the club
– Chairs the Nominating Committee
– Assists in the preparation of the Club Success Plan
– Promotes the Club's efforts to become a Distinguished Club
(Standards Outside of the Club Meetings)
– Plan club meetings
– Complete schedules and assignments at least three weeks in advance
– Promote participation in the Toastmasters educational program
– Track all members' progress towards CTM, ATM, CL, and AL awards
– Assign every new member a mentor
– Attend District council meetings and vote the proxy
– Vote at Regional and International business meetings
(Standards at the Club Meetings)
– Monitor club performance quarterly in cooperation with the Club President
– Initial speakers' Records of Assignments
– Preside over the meeting when the President is absent
– Address members needs and guests questions after the meeting
(Standards Outside of the Club Meetings)
– Conduct ongoing membership building programs and efforts
– Follow up on and keep track of guests and new members joining
– Send follow up notes to guests
– Explain educational program to all prospective members
– Collect membership applications
– Attend District sponsored Club officer training
(Standards at the Club Meetings)
– Greet guests and have each complete guest card
– Report on current membership
– Promote membership campaigns
– Coordinates an inducation ceremonly for new members
(Standards Outside of the Club Meetings)
– Promote the Club through local media
– Produce and distribute a Club newsletter monthly
– Attend District sponsored Club officer training
(Standards at the Club Meetings)
– Announce upcoming events and programs
– Ask for contributions to the newsletter
– Greet members and guests
(Standards Outside of the Club Meetings)
– Maintain an accurate membership roster
– Handle general club correspondence
– Attend District sponsored Club officer training
(Standards at the Club Meetings)
– Record and read meeting minutes
– Greet members and guests
(Standards Outside of the Club Meetings)
– Prepare a Club budget to be approved by membership
– Provide bank with a signature card
– Prepare and send dues/statements to Toastmasters International
– Submit new members applications and dues to Toastmasters International
– Pay bills and keep records of all financial transactions
– Present verbal and written financial reports quarterly
– Submit Club accounts for audit
– Attend District sponsored Club officer training
(Standards at the Club Meetings)
– Receive completed new member applications and dues
– Greet members and guests
(Standards Outside of the Club Meetings)
– Schedule meeting location
– Maintain Club equipment
– Ensure supplies are adequate
– Attend District sponsored Club officer training
(Standards at the Club Meetings)
– Arrange room 10 minutes prior to meeting
– Make sure the lecturn and other supplies are in place
– Meet and greet guests
– Make sure meeting starts on time
– Call meeting to order
– Collect ballots and tally votes for awards