Delta of Missouri Alumni Association

Members Meeting Minutes

March 25, 2007

 

I.             Meeting called to order by Jodi Schulte.  In attendance: Amy Pope, Matt Pope, Jodi Schulte, Traci Grannemann, Allen Becker, and Karen Becker.  Minutes from January meeting (previously tabled due to electronic complications), motioned to accept by Amy Pope.  Traci Grannemann seconded the motion.  January minutes were approved.  Minutes from February meeting – motion to accept by Amy Pope, motion seconded by Traci Grannemann.  February minutes were approved.  Treasurer’s report, March 25 – motion to accept by Amy Pope, motion seconded by Traci Grannemann.  March 25 treasurer’s report approved.

 

II.           Old Business:

a.    CHIPS program – Traci gave a report on the event held March 24 in Sullivan.  A total of 421 children participated in the identification program.  Chi Delta and Delta members logged 42+ hours helping with the program.  Traci also said the idea of doing the program next year at ECC’s International Day has been raised.

b.    International Convention - April 12-14, 2007 – A brief update was given on the members going to the convention.  A motion was raised by Allen Becker to officially designate Delta members attending the convention as delegates for the chapter so those eligible could deduct the expenses on their taxes.  Motion was seconded by Traci Grannemann.  Motion was approved. 

c.    PTK Night – April 20, 2007 – It was decided to wait until next year to possibly give out a stipend/prize to a new Chi Delta member. Spinin’ Image has agreed to provide music for the dance.  Refreshments – It was decided to send out an Email asking for volunteers to bring the items still needed.  An Email invitation will be sent to all advisors in the region to invite their members.

d.    Follow-up mailings to prospective new Chi Delta members – Amy is going to revise the previous mailing.  Delta is going to cover postage costs with money received for bookmarks.  It was reported that Invitations were sent to 204 prospective members, with 40 having joined so far, and possibly another 30 at Rolla.  Amy will confirm the numbers with Kevin as well as if the Rolla chapter is definitely going to charter.

e.    Relay for Life – Traci will talk to Chi Delta at their upcoming meeting about their interest in participating.  It was decided it would be best if we could get a Chi Delta member to be team captain and attend the meetings and Delta assist them.  Karen has volunteered to go to the meetings if no one from Chi Delta could.  Amy brought up the idea of our team buying shirts for the relay that PTK International is selling, the shirts are $13, with $2 of the price going to the American Cancer Society.  Amy reported that this year at the relay, the organizers were encouraging teams to have games/activities geared toward children.  She also said we could possibly get a site next to Spinin’ Image if we are interested in doing joint games.  Numerous ideas for raising money were discussed including: selling stars on campus, having a yard sale with all proceeds going to R.F.L., having a scavenger hunt at the relay, etc.

 

III.          New Business:

a.    Gifts for Chi Delta members that are graduating – Amy is going to make bookmarks.  She said she already had most of the supplies, so cost would be minimal.

b.    BBQ Fundraiser – Rose has reserved July 21 at Union Wal-Mart.  It was decided that we should check on other Saturday’s available, perhaps in September to have cooler weather.  It was also discussed that we need to start seeking donations as soon as possible due to the time required by some businesses.

c.    Campout – Dates of June 15th17th or June 22nd-24th at Robertsville State Park were suggested.  We decided to check with Kevin about the dates he could come.  It was also decided that the Deadline for Chi Delta members to pay would be their last regular meeting.

d.    Delta New Member Incentives – The idea of offering new members reduced dues of $15 for their first year if they join by Graduation, May 17, 2007 was discussed.  A motion to accept this was made by Traci Grannemann.  The motion was seconded by Amy Pope.  The motion passed.  The additional fee of $5 if the member wants the certificate from International will still be required.

e.    Chi Delta Upcoming events:

May 17 –Graduation

May 19 –Girl Scout Badge Workshop, the badges they will be working on

this year are: Theatre and Pottery

IV.         Motion was made by Amy Pope to adjourn the meeting.  Traci Grannemann seconded the motion.  Jodi Schulte adjourned the meeting.