THE DELTA OF
OF THE
PHI THETA
KAPPA INTERNATIONAL HONOR SOCIETY
OF THE
We, the members of the Delta of
Missouri alumni association of Phi Theta Kappa International Honor Society of
the
Article I.
The name of the organization shall
be: Delta of Missouri Alumni Association of Phi Theta Kappa International Honor Society
of the
Article II.
The purpose of the Delta of
Missouri Alumni Association shall be to support and promote the people,
programs, and priorities of Phi Theta Kappa Society, Phi Theta Kappa of Missouri,
Chi Delta chapter of Phi Theta Kappa,
Article III.
An alumnus member shall be a former member of the Society who terminated active membership in good standing and who was enrolled for at least one year in a two-year college. The Delta of Missouri Alumni Association membership shall consist of all who meet the requirements set forth by the alumni association.
Section 1.
Active Membership
An active member of the Delta of Missouri alumni association shall be
any alumnus member who meets the requirements set forth by the
alumni association and maintains a current dues status to the Delta of
Missouri Alumni Association.
Section 2.
Honorary Membership
A. An honorary member shall be a person who has rendered distinguished
service to Phi Theta Kappa, and the Delta of Missouri Alumni Association,
and was previously inducted as an honorary member into a Phi Theta Kappa
chapter.
B. Any member of the Delta of Missouri alumni association may nominate an
individual for consideration as an honorary member. A two-thirds vote of
general membership shall confer honorary member status with the approval
of International Headquarters.
C. Honorary members cannot vote, hold office or represent the Society. Nor
shall honorary members be asked to pay dues to the Delta of Missouri
Alumni Association.
Section 3. Membership is open to all qualified persons without regard to race,
creed, religion, sex, sexual orientation or native origin.
Section 4. Any alumnus may hold membership in any other Phi Theta Kappa
alumni association while simultaneously maintaining active
membership in the Delta of Missouri Alumni Association.
Article IV.
The officers of the association shall be: President, Vice-President, and Secretary/Treasurer, all of whom shall be active, dues paying members. Any active alumnus member who maintains current dues status to the association shall be eligible to run for office.
Section 1. Duties
of the President
A. The president shall preside over all association meetings.
B. The president shall enforce the by-laws.
C. The president shall serve as member and chairman of the Delta of
Missouri Alumni Association executive committee.
D. The
president shall keep in contact with
alumni members, the regional coordinator, and International Headquarters.
E. The president shall appoint all necessary committees.
F. The president shall coordinate all regional alumni activity; plan,
organize, and direct the planning of any special meetings.
Section 2. Duties
of the Vice-President
A. The vice-president shall serve as the acting president in the absence
of the president, or in the event the elected president cannot fulfill the
term in office.
B. The vice-president shall serve as the parliamentarian of the Delta of
Missouri Alumni Association.
C. The vice-president shall serve as chair of the elections committee.
D. The vice-president shall assist the president when called upon.
E. The vice-president shall keep in contact with the president, the
association members, and the Delta of Missouri executive
committee.
F. The vice-president shall assist in the planning of any special
meetings.
G. The vice-president shall be an ex-officio member of all association
committees.
H. The vice-president shall serve as a member of the Delta of Missouri
Alumni Association executive committee.
Section 3.
Duties of the Secretary/Treasurer
A. The secretary/treasurer shall serve as the communications officer.
B. The secretary/treasurer shall keep the records of all meetings, and
shall make them available to all association members.
C. The secretary/treasurer shall serve as the financial officer.
D. The secretary/treasurer shall be responsible for the collection of
dues and distribution of association funds; maintain accurate records
of all financial transactions; and render financial reports at official
association meetings.
E. The secretary/treasurer shall ensure that the president and
advisor/facilitator have signature authority on all association
financial records and accounts.
F. The secretary/treasurer shall ensure that the financial account is set up so that
it requires two signatures on the checks; thus the signature of the president or
advisor/facilitator will be required in addition to that of the
secretary/treasurer for all check writing responsibilities.
G. The secretary/treasurer shall maintain a roster of members, and
handle appropriate correspondence for the association.
H. The secretary/treasurer shall maintain contact with the president,
vice-president, and association members.
I. The secretary/treasurer shall serve as a member of the Delta of
Missouri Alumni Association executive committee.
Section 4. Term
of Office
A. The officers shall serve a one-year term from annual meeting to
annual meeting.
B. The association president shall not serve two consecutive terms in
office.
C. In the event the elected president cannot fulfill the term of office, the
vice-president shall assume the duties of the office.
Article V.
Removal From
Office
A two-thirds vote of Delta of Missouri Alumni Association members present at a special or regular meeting, by mail ballot, or an electronic vote via an official website shall be necessary to remove an officer. An officer failing to maintain current dues paying status within the association shall automatically forfeit office thirty days after notification is mailed to the last known address.
Elections shall be held at the regularly scheduled annual
meeting of the Delta of
Section
1. Qualifications of Candidates
A. All current, dues paying alumni members who have maintained active alumni
association membership are eligible to become candidates for office.
B. Honorary members are not eligible to become candidates for office.
C. Candidates must be present at the annual meeting in order to be elected.
Section 2. Nominations shall be submitted to the Delta of Missouri vice president at least
two weeks prior to the annual meeting.
Section
3. Voting
A. Only current dues paying members of the Delta of Missouri Alumni Association may vote.
B. Absentee ballots, submitted prior to the annual meeting, shall be accepted.
(Guidelines and deadlines for absentee ballots shall be reviewed by the Delta of Missouri Alumni Association executive committee and submitted for approval by the membership at large.)
C. Votes shall be counted by the advisor/facilitator and someone appointed by the advisor/facilitator.
D. In the event of a tie, the president shall cast the deciding ballot.
E. If an office remains unfilled, the advisor/facilitator may appoint an active Delta of Missouri association member for that office.
F. Honorary members may not vote.
Section 4. Installation of officers shall take place immediately following balloting.
Article VII.
Executive Committee
The Delta of Missouri Alumni Association executive committee shall consist of the president, the vice-president, and the secretary/treasurer. The Delta of Missouri Alumni Association advisor/facilitator shall be non-voting, ex-officio members.
Section 1. The Delta of Missouri Alumni Association executive committee shall serve for one year, from annual meeting to annual meeting.
Section 2. The duties of the Delta of Missouri Alumni Association executive committee shall be to handle all questions not specifically dealt with in this document; make
recommendations to the membership; and file an alumni annual report to the
Phi Theta Kappa headquarters by the stated deadline.
Section 3. The Delta of Missouri Alumni Association executive committee shall meet at the
call of the chair at least once per year. All meetings shall be open to any alumnus member who wishes to attend.
Section 4. All decisions shall be advisory; the membership shall vote on all
recommendations. Any vote on recommendations, which in order to go into
effect, must be approved by a simple majority vote of those present and voting.
Section 5. The decision to vote on advisory proposals by mail or at a regularly scheduled
meeting shall be at the discretion of the Delta of Missouri Alumni Association
executive committee.
Section 6. Three (3) members of this committee shall constitute a quorum.
Article VIII.
Section 1. An advisor/facilitator shall be selected by the alumni association executive
committee.
Section 2. The advisor/facilitator shall be a member of the faculty or staff of a two-year
college with an active Phi Theta Kappa chapter, or a former advisor or alumnus
approved by the Missouri Regional Coordinator and Phi Theta Kappa
International Headquarters.
Section 3. The advisor/facilitator shall perform all duties and responsibilities as defined by
Phi Theta Kappa International Headquarters.
Section 1. Meetings shall be held at any Regional or International function or at the
discretion of the Delta of Missouri Alumni Association president.
Section 2. Committees and sub-committees shall be ad-hoc. These groups shall select their
chairs by consensus of the members. Committee meetings shall be called by the
chair of the committee. Procedures at such meetings are left to the discretion of
the committee chair. Reports of each meeting shall be given to the members at
the following association meeting.
Section 3. Minutes of all Regional alumni meetings shall be made available to each active
alumnus member.
A quorum shall consist of all active Delta of Missouri Alumni Association members present at any announced meeting.
Article XI.
Section 1. All requests for money to be paid from Delta of Missouri association funds must
be presented in writing for the approval of the executive committee. Approval
may be obtained electronically or by mail from at least two-thirds (2/3) of the
executive committee.
Section 2. All approved financial reimbursement requests must be submitted in writing to
the secretary/treasurer and must be accompanied by receipts.
Section 3. The financial account shall be set up so that it requires two signatures on the
checks; thus the signature of the president or advisor/facilitator will be required in
addition to that of the secretary/treasurer for all check writing responsibilities.
Section 4. Each active alumnus member shall submit twenty dollars ($20) annually to the secretary/treasurer by the first of March for the calendar year.
Section 5. Dues may be reset at the annual meeting. All active members must pay dues as
prescribed to be on the Delta of Missouri Alumni Association’s active member
roster.
Section 6. The secretary/treasurer shall collect all dues and deposit them in the designated
financial institution account(s). If upon receipt of a dues invoice from the Delta
of Missouri Alumni Association, a member fails to pay within 30 calendar days
from the invoice date, the secretary/treasurer shall drop that name from the active
roster after notification.
Section 7. All accounts held in the name of the Delta of Missouri Alumni Association shall be verified monthly by the president and audited annually by the executive
committee, followed by a written report presented to the membership by the
secretary/treasurer at the annual meeting.
Section 8. The secretary/treasurer shall ensure that the president and advisor/facilitator
have signature authority on all Delta of Missouri Alumni Association financial
records and accounts.
Article XII.
All meetings shall be conducted using Robert’s Rules of Order as a guide publication. Any situation not covered in this document, or under consideration by the Delta of Missouri Alumni Association executive committee, shall be governed by Robert’s Rules of Order.
Article XIII.
Section 1. Amendments may be initiated by any alumnus member and must be submitted in writing to the executive committee prior to the submission to the active members at least fourteen (14) days prior to voting.
Section2. Amending the by-laws shall require a two-thirds (2/3) vote of active Delta of
Section 3. Amendments may be initiated by the Delta of Missouri alumni executive
committee and voted on by mail, requiring a two-thirds (2/3) vote of the active
Delta of Missouri Alumni Association members.
Section 4. No amendment may contradict the International Constitution or the Constitution
of
Phi Theta Kappa of
Article XIV.
Section 1. The by-laws shall become effective upon a two-thirds (2/3) vote of all active
Delta of Missouri Alumni Association members and approval of Phi Theta Kappa
International Headquarters.
Section 2. The by-laws or any of their provisions may be suspended by a two-thirds (2/3)
vote of all active Delta of Missouri Alumni Association members.
Section 3. A like two-thirds (2/3) vote is required to reinstate any suspended provision.
Section 4. Final interpretation of the by-laws shall be the responsibility of the Delta of
Article XV.
Section 1. The Delta of Missouri Alumni Association may be dissolved one (1) year after a
vote of the general membership to dissolve said association. However, any
ten (10) persons eligible for active membership under these by-laws may, by
unanimous vote, rescind any action to dissolve the Delta of Missouri Alumni Association within one (1) year of such action and call for a reorganization
meeting.
Section 2. Upon a successful vote to dissolve the Delta of Missouri Alumni Association, all
funds held in its treasury and in its accounts shall be frozen except for payment of
creditors as of that date, and shall be turned over in full to the Phi Theta Kappa
Headquarters within thirty (30) days of final dissolution of the Delta of Missouri
Alumni Association.