2001 DC Band Newsletters Vol. # 1
Decatur Central Band Booster Organization
Constitution and By-Laws
(Revised 1997)
CONSTITUTION
Article I
Name
Sec. 1. The name of this organization shall be the Decatur Central High
School Band Booster Organization.
Article II
Objectives
Sec. 1. To arouse and maintain an enthusiastic interest in the various
phases of the Band Department of Decatur Central High School.
Sec. 2. To lend support, both morally and financially, to the Band Program of DCHS.
Sec. 3. To Cooperate with those in charge of the Band Department and the Administration to the end that this department maintain the highest possible degree of excellence.
Sec. 4. To build and maintain an organization of members which shall
help promote the general activities of the Band Department.
Article III
Membership
Sec. 1. Voting membership for the general meetings of this organization
shall be parents or legal guardians of students in Decatur Central
High School Band and/or Color Guard and officers of student
bands and guards.
Sec. 2. All other persons interested in becoming voting members must
present themselves at a regular meeting, to be voted on at the
next meeting, by membership of the organization.
Article IV
Officers
Sec. 1. The officers of this organization, also referred to as the
executive committee, shall be:
A. President
B. Vice President
C. Secretary
D. Financial Secretary
E. Treasurer
F. Publicity Directors (2)
Terms of officer are one (1) school year and individuals are limited
to two (2) consecutive terms for any one office.
Article I
Duties of the Officers
Sec. 1 The President shall preside at all meetings of the organization,
appoint all special committees, select members for the standing
committees to be approved by the membership; and shall be ex-
officio member of all standing committees.
Sec. 2 The Vice President shall oversee fundraising activities of the
organization as well as the scholarship application process.
This person shall also assume all the duties of the president in
his/her absence, and serve as the co-chairperson on select
committees to be appointed by the President.
Sec. 3 The Secretary shall keep the records, record the minutes of
all meetings, and shall attend to all correspondence and mailings.
Sec. 4 The Treasurer shall keep an accurate record of al receipts and
disbursements and show each activity separately, as well as
complete record of all funds. The Treasurer shall be bonded
with a Fidelity Bond.
Sec. 5. The Financial Secretary shall assist the treasurer and act as
liaison for financial matters between the director, boosters,
and the school treasurer. The Financial Secretary shall be
bonded with a Fidelity Bond.
Sec. 6 The Publicity Directors (2) shall attend to all advertising and
correspondence with the press and all other matters of
publicity including, but not limited to, the monthly newsletter
A detailed job description will be given to each officer within 30 days of his/her election (said job description having been approved by membership).
Article II
Meetings
Sec. 1. The regular executive board meetings of the Organization will
be held during the first full week of each month. Each regular
monthly executive meeting will be immediately followed by a
general meeting.
Article III
Standing Committees
Sec. 1. There shall be the following standing committees:
A. Calling Committee
B. Chaperone Committee
C. Concessions Committee
D. Historical Committee
E. Hospitality Committee
F. Loading/Transportation Crew
G. Pit Crew
H. Props construction/Prop Crew
I. Spirit Committee
J. Uniform Committee
K. Special Events Committee
The above Committee Chairmen shall be appointed by the executive officers of the board. A job description shall be issued at the time of appointment.
Article IV
Annual Audit and Financial Report
Sec. 1 All books and records for the Treasurer shall be turned over to
an auditor no later than June 15th so the audit of said books and
records shall be completed prior to July 1st.
Sec. 2 An auditor shall prepare the annual financial report. The incoming
Treasurer will make copies available to any member desiring one.
Article V
Expenditures
Sec. 1 Expenditures shall be voted on and approved by a majority
Executive Committee vote at any meeting. Emergency
expenditures not to exceed $1,000 may be approved by a two
thirds vote of the Executive Committee at any time. Emergency
expenditures may not exceed a total of $2,000 each year.
Article VI
Elections
Sec. 1 A nominating committee shall be appointed by the President at
the January Board Meeting. A Slate of Officers shall be approved
by the Executive Committee at the March Board meeting.
Nominations may be made from the floor after the Nominating
Committee's report has been presented to the General Membership.
Sec. 2 Officers are to be elected at the last General Meeting of the school
year. The newly elected officers shall assume their duties on July 1
of each year.
Article VII
Parliamentary Authority
Sec. 1 The rules contained in the current edition of Robert's Rules of
Order, Newly Revised, shall cover the Organization in all cases
to which, they are applicable and in which they are not
inconsistent with the By-Laws or any special rules of order the
Organization may adopt.
Article VIII
Amendments and Revisions
Sec. 1 The Constitution and By-Laws may be amended by a two-thirds
majority vote of the members present at any regular meeting.
The amendment must have been presented in writing at the
preceding regular meeting of the Organization.
Sec. 2 A special committee shall be appointed every four (4) years to
review the By-Laws for possible revision (i.e. 2001, 2005, etc.)
Article IX
Standing Rules
Sec. 1 The Executive Committee, with the Band Director and Assistant
Band Director, shall present an itemized written general budget to
the organization prior to the end of the current school year for the
next school year.
Sec. 2 All persons handling Band Booster moneys shall be bonded for
loss of any kind.
Sec. 3 The Executive Committee shall recommend an amount
(minimum $2,000) to be placed in savings for future uniform
expenses at the close of each school year. When moneys in the
savings account reach an amount where it would be profitable to
place it in a higher yielding bank instrument, said Committee
shall so do.
Sec. 4 All students participating in the Band Program shall be eligible for
participation awards as follows:
A. Upon completion of one high school year - one chevron
B. Upon completion of two high school years - a second
chevron.
C. Upon completion of three high school years - a third
chevron.
D. Upon completion of four high school years - a fourth
chevron.
Sec. 5 All students participating in the Band Program shall be eligible for
the following achievement awards based on the point system as
outlined by the Band Director.
A. Upon completion of one high school year, they may be
eligible to receive the DC band letter to be worn on their
band varsity jacket.
B. Upon completion of four high school years, they may be
eligible for a special award to be designated by the Band
Director.
Sec. 6 Senior members in the Band and Color Guard, having
four high school band years, will receive recognition at the Senior
Awards Presentation.
Sec. 7 Rules governing the presentation will be as follows:
We propose that at the Spring Awards Program, the Outstanding
Band Member Award be presented.
A. Purpose of the Outstanding Band Member Award is: to recognize
a truly outstanding young persons, who during their participation
in band, has reflected the outstanding qualities listed below.
B. Method of Selection for Achievement Awards: all achievement
awards and Outstanding Band Member Award shall be selected
by a School Administrator and the Band Director and Assistant
Director.
C. Criteria for Selection: The Outstanding Band Member should be
the student who best displays the following qualities:
a. General Attitude
a. a genuine interest in helping others
b. a willingness to sacrifice his/her own time
and efforts for the benefit of the band.
b. Musicianship
c. Leadership Ability
d. Length of Participation
Sec. 8. Unpaid band fees or monies due the organization and/or Band
Program may make a student ineligible to receive any or all awards
or recognition.
Article X
Student Scholarship
Sec. 1 A $500 scholarship will be awarded a graduation senior band
student who pursues a college education in the area of music
education or music performance.
Sec. 2 The name of this scholarship shall be Decatur Central High
School Band Boosters Music Scholarship.
Sec. 3 This scholarship shall be awarded to the student upon application
and judged impartially according to the following criteria:
1. Acceptance to a college or university music school.
2. Extent of participation in the DCHS Band Program and;
3. High school grade point average of 2.5 or above.