INSYNC (Innovations for school youth neighborhoods and communities) and the after school programs have partnered to bring help to the after school sites in the way of homework assistance, tutorial assistance, enrichment courses and as an extra pair of helping hands.
The students come from the Hampton University, Christopher Newport University, and Thomas Nelson Community College Leadership Programs. These students help in any area that they might be needed, but some of them have hobbies that can intertwine with some of our needs. We are fortunate to have these students working with us.
They are to adhere to all the same guidelines as the staff does. Leaders please initial their time cards at the end of each day. They turn their time cards in to their Leadership Offices.
If your site does not currently have a student/ intern, then feel free to contact Pattie at 727-1643, or talk to your site coordinator.

The School Age Program dress code states that staff shirts will be worn by Leaders and Aids while on duty at their sites. Headgear, I.e., hats, do wraps, etc., are prohibited. Shorts are required to be finger-tip length. Pants, so baggy that they droop displaying undergarments, are also prohibited. Badges are required for all staff. There is one exception. Teachers and ACS support staff are not required to wear staff shirts.

INSYNC and HPRD working together to help the community

Dressing for Success

Another Big Step for Growth

Hampton Parks & Recreation Department
December 2001

Volume 1,Issue 5

THE SAP

Inside this issue:

2
2
Contact Numbers
2
Staff Highlight
2
Staff Highlight
3
6
6

Have News Fit To Print? Call Pattie At 727-1643

Dates to Remember:
SAP Meetings at SBNP
School Closings
Dec. 21– Jan. 2
Jan. 11 Yr Rd Schools only
Jan. 21 Lee Jackson King Day
Jan. 28 Trad. School only
Feb. 18 Pres. Day
Jan 14-18 Yr Rd intersession

All sites planning trips must fill out a Site Trip Planner available through the site coordinators or at the office. These Trip Planners Requests are due thirty days prior to the trip. Due to the growing requests for transportation needs, each site is limited to one trip a month beginning in January 2002. Don’t forget to take care of the payment procedure and permission slips as soon as you decide to take a trip. A trip idea list will be available at the office in January.

Page #

Monthly Payment Log Updates

THE SAP

New Trip Procedures

Keith Rotzoll Office 727-1753
Cell 592-3105
Tomasinia McCutcheon Office 727-1527
Pattie Bye Cell 592-3098
Peggy Lewis Cell 592-0597
Cathy Morris Cell 592-3099
Pattie, Peggy and Cathy Office 727-1643

Staff Contact Numbers

Tomasinia MacCutcheon has been a city employee for ten years. She began her career in 1991 as a customer account representative at Public Works Department in the Solid Waste Division. She has been with SAP for three years working as a Program Assistant. Tomasinia has recently adopted two children, Tyquan age 8 and Taylor age 7, thus making her proud single mother. She sings with the Voices of Heaven, a professional gospel community choir whose music can be heard on the local gospel radio stations. Tomasinia is a firm believe in God and is very active in her church.

A+ Enrichment programs are taking place throughout the City and include programs such as Spanish Club, Taekwondo, Tumble Bus, Beginner Sewing and Origami. Leaders should pay special attention to know which are fee based programs and which are not. For fee based programs leaders must collect the fees in the form of check or money order made out to HPRD. Fee based programs at this time include Tumble Bus and Taekwondo. We have been fortunate to have volunteers who are teaching programs such as Cheerleading and Story Art that allows us to offer these classes with no fee.

Volume 1,Issue 5

A+ Enrichment Program Begins

Staff Highlight: Tomasinia MacCutcheon

Page #

SAP moves to City Hall

Staff Highlight:
Nevador Evans II

Monthly Payment Log Updates

Beginning December 10, 2001 the School Age Program offices will be located on the seventh floor at City Hall, 22 Lincoln Street, Hampton. Phone numbers are to be announced. Office Hours will be 8-4:30 Monday through Friday. After hours (4:30-6pm) business must be done through the site coordinators..

When turning in payment log sheets with checks or money orders please make sure the following is completed:
List child’s names, id number, check/money order number and itemize what payment is for.
Checks and money orders are to be added up and the total stated on the corresponding payment log sheets.
Write the number of checks and money orders you are submitting with the payment log sheet.
All new youth should have a copy of the registration form (front only) submitted with the payment.
Make sure you write the date and the name of your site at the top.
Enrichment classes will be paid for by check or money order only. No Cash.

Nevador Evans, 23 years old, is a student at Thomas Nelson Community College and plans to graduate in the Spring of 2002 with a degree in Information Systems Technology.
Nevador has lived in the area for 13 years and is a 1996 graduate of Bethel High School. He has been with SAP for four years and has participated in the HPRD Summer Playground Program for five years. Currently, Nevador Assists Tomasinia in the office and fills in as a substitute leader when needed. Nevador enjoys shopping and eating. His favorite food is seafood, and he loves to play basketball!!!

Payment Log should be completed as follows:
List child’s name, id number, check/money order number and itemized what payment is for.
Checks and money orders are to be added up and the total stated on the corresponding payment log sheets.
Write the number of checks and money orders you are submitting with the payment log sheet and circle it.
All new youth should have a copy of the registration form (front only) submitted with the payment.
Make sure you write the date and the name of your site at the top.
Enrichment classes will be paid for by check or money order only. NO CASH.
Tomasinia will visit each site to check the books for timeliness and accuracy. She can answer any specific questions you have concerning paperwork at that time.

Come to the party!!!

Instead of the monthly staff meeting the SAP Staff will be having a holiday celebration at Golden Corral at 1123 W. Mercury Blvd. It will start at 6:00pm and continue on till whenever. It is an open buffet with a great variety of choices of meats, salads, vegetables, and desserts. Unlimited drinks are also provided. This meal is provided free of charge to the SAP staff. Guests may attend at a rate of $10.67 for adults, $4.92 for ages 4-8, $6.07 for ages 9-14, and children 3 and under are free. Contact Tomasinia MacCutcheon at (757) 727-1527 if you have any questions.

NO CASH!!!

Sites will accept checks or money orders for all transactions. No cash will be accepted by any staff person for any reason. Payments for field trips and pizza parties may be made by either check or Purchase order only. To receive either of these two payment methods a request must be made to Keith Rotzoll at least ONE MONTH prior o the date needed. This requires timely and careful planning of your activities calendar.

The Hampton Parks and Recreation Department will be offering a Winter Break Program for Hampton Elementary students at Machen Elementary School and Northampton Community Center. The Dates are from December 21st through January 2nd. Closed for Christmas Day and New Years Day. The hours of operation are from 7:00 am to 6:00 pm.
The registration fee is $10.00. (No Registration fee for current participants in the SAP) The program fee is $75 for first child and $65 for each additional child. Register dates from Dec. 3rd through Dec. 14th during programming hours. Enrollment is limited to 60 children per site.

Winter Break Program

Time Off Requests

In order to receive time off you must fill out a time off request form, available from your site leader, 24 hours before your requested time.

February
2…………Ground Hog Day
5…………Sports Day
10………Mardi Gras Day
10………Bright Idea Day
11………Lincoln Day
14………Valentines Day
16………Puppet Day
17………Pancake Day
26………Silly Sock Day
27………Cherry Day

Days to Celebrate

January
5…………Peanut Day
9…………Balloon Blast
Off Day
12………Fairy Tale Day
19………Martin Luther
King Day
20………Hat Day
30………Purple Cow Day

Program Statistics Needed

Leaders are to submit monthly program statistics for each month by the 1st of the following month. These figures are used to track the activities and needs of each site

Monthly Calendars

The Monthly calendars displayed on the bulletin boards at each site speak for the whole program when we are occupied or momentarily not there. They tell parents what their children are doing on any given day, it helps the substitute person prepare for the day and it helps us to stay focused. To any departmental person the schedule depicts the quality programs and activities for the youth as well as staff involvement.
The program planning sessions have been set up for the purpose of all the staff coming together and planning calendars through sharing each others ideas and sources. The next sessions are to be announced.

Program Planning Sessions

The program planning sessions have been set up for the purpose of planning calendars through sharing each others ideas and sources. The next sessions are to be announced.