Declaration
he expatriate community here in the United   Arab Emirates faces tremendous stress and strain due to several facts out of which majority are out of their control. The sedentary life style and monotonous routine keeps them away from socialising and active in the day today life. This has prompted for the creation of a forum by the non-resident Chirayinkeezhu expatriates in Dubai called Chirayinkeezhu Thaluk Welfare Association.
Through this association we intend to provide wide ranging services in keeping with this hospitable country?s rules and regulation and with no disturbance to the society and its people. The following are the least but not limited; objectives of this association:
1. Provide moral, intellectual, physical and economical assistance to the deserving people of the specified Thaluk
2. Provide charitable assistance to the members of the constituent community
3.Provide a platform to express views and ideas about the healthy living of the community
4.Provide possible assistance to the dependant of deceased or invalid members of the Association.
5.Extend technical guidance for community members who wishes to settle down back in the constituency or establish business in UAE
Provide psychological as well as physiological advice and support to the needy.
7 Contribute through appropriate measurers for the well being of the specific community and the society in which it belongs to
8. Provide enough measurer to nurture the cultural and intellectual abilities and skills of the community members.
9.To establish viable commercial projects inside or outside UAE with the financial contribution of the Association members
In the vision of the people who initiated this move the association is totally free of any difference in caste, creed, colour or gender of the society and every member of this community by default shall follow this vision of coexistence between the members to focus a coherent energy to serve the community and keep this Association free of politics of any kind. Each member shall take utmost care in respecting fellow members and shall be a good neighbour to every one of this community all the time.
This Association will be function based on the Bylaws for which this declaration is preamble t
Article1.��� Organization
Chirayinkeezhu Thaluk Welfare Association; in short CWA acronymed CEEVA is a non profitable organisation established on the 22ndNovember 2002in UAE (herein after called Association)
Article 2: ����� Objectives
The aim of the association shall be to enhance cooperation among the members, to arrange social and cultural activities, raise funds for extending possible assistance to the needy and deserving people among the members or their immediate dependants or any resident of Chirayinkeezhu Thaluk.� Raise funds to establish viable commercial projects inside or outside UAE.
Article 3: Office
The Location of the office is temporarily at Office No 405, Al Othman Building, Deira, Dubai. P.O.Box 33146
Article 4: Members
Those who are permanent residents of Chirayinkeezhu Thaluk or have close dependants or relative as permanent residents of Chirayinkeezhu Thaluk and having residence visa in the United Arab Emirates are eligible for the membership of this Association.
4.1������ Each member in good standing shall be entitled to one vote on each matter submitted to a vote of the members. No proxies are allowed.
4.2������ The membership offered is of one fiscal year validity and extendable upon expiry after the payment of required membership fee.
4.3������ The annual membership fee shall be AED100/-; to be paid at the time of joining the Association and thereafter every year in advance
4.4������ If a member fails to renew the membership one month after the expiry with out valid reasons:-
He or she shall be removed from the members list and will not be allowed to
Present in the annual general body meeting,
Voting or contesting the elections,
Participate in the social or cultural activities.
4.5 The member will not be under the coverage of any assistance offered by the Association till he renews the membership.
4.6As and when required a non resident of Chirayinkeezhu Thaluk could be offered a membership to the Association provided the member could offer intellectual, cultural or financial assistance or guidance to the Association. This membership will be decided by the Managing Committee operational then.
4.7Members who leave UAE for a long period of time or to settle down for good will be awarded honorary membership upon payment of AED101/-. This membership will be valid till the honorary member is back as a legal resident of UAE.
4.7.1 Honorary member will not be entitled to hold voting rights or receive any benefits organised by CWA from time to time in UAE.
4.7.2 Honorary member can participate in any of the projects being floated time to time by CWA as share holders by investing appropriately.
4.7.3 Honorary members will be required to coordinate any social, cultural or charitable activities being promoted by CWA at the constituent thaluk as and when requested by the Managing Committee.
4.8All paid members of this Association as of the first Annual General Body meeting will be nominated as the founder members of this Association.
4.8.1Only founder members allowed contesting elections to the posts of President, General Secretary and Treasurer.
4.8.2In case of death of a founder member; his membership will be transferred to one of his near relatives such as Son, daughter, wife brother, or sister with full benefits of the founder member. In this case the legal heir of the expired member should produce relevant documents to support the membership claim.
4.8.3 In the instance where by a non founder member wishes to contest for the positions of President, General Secretary or Treasurer, the nomination has to be supported by at least 2/3 majority of the founder members. This support has to be obtained by the nominee himself.
Article 5: Termination of Membership.
�The Managing Committee, by affirmative vote of two thirds of all the members of the committee, may suspend or expel a member for a cause after an appropriate hearing, and, by a majority vote of those present and voting at any regularly constituted meeting, may terminate the membership of any member who becomes ineligible for membership, or suspend or expel. The process shall be carried out in good faith. At least 15 days prior written notice shall be given to the member to be expelled, suspended, or terminated. Said notice shall state the reasons for the action, and shall give the member an opportunity to be heard, orally or in writing, not less than a week before the effective date of the proposed expulsion, suspension, or termination, so as to allow the Managing Committee sufficient time to decide whether the action shall take place. Written notice of the proposed action shall be given by mail and sent to the member's last address.
Article 6: Resignation.
Any member may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the member so resigning of the obligation to pay any dues, assessments, or other charges accrued and unpaid at the time of resignation.
Article 7: Reinstatement.
On written request signed by a ousted member and supported by a member filed with the secretary, the Managing Committee, by the affirmative vote of a majority of the committee may reinstate a member to membership on such terms as the Managing Committee may deem appropriate
Article 8: Managing Committee
This will be an elected team of members who will manage the activities of the Association for a period of one year from assuming office.
8.1.1�� The Managing Committee shall consist of:
President
Vice President
General Secretary
Joint Secretary
Treasurer
The hierarchy of the above is attached in the Appendix
8.1.2�� A team of six Executive Members will be nominated by the elected Managing Committee to represent six Emirates in this Association. These members can be either founder members or non founder members.
8.1.3 An Auditor approved by the General Body will be auditing the financial statements of the Association.
8.1.4�� The Managing Committee shall meet at least once in two months or as and when required and the Secretary will intimate all the members either verbally or through e-mails or SMS at least 24 hrs prior to the meeting specifying the time and venue.
8.1.5�� The Managing Committee shall evaluate and execute the proposal of the General Body and shall take appropriate decision on any emergency matters and will be presented in the subsequent General Body meeting.
8.1.6�� The Managing Committee shall decide and meet the day today expense of the Association. All the expense shall be documented and audited by an Auditor appointed by the General Body and presented to the General Body by the Treasurer.
8.1.7�� Any fund raising shall precede a Managing Committee meeting in which the case shall be presented and decided accordingly.
8.1.8�� A jointly operated savings account shall be opened in any of the local bank by the President, Secretary & Treasurer. The outgoing President, Secretary & Treasurer shall transfer the bank balance prior to their exit to the new account opened by the newly elected President, Secretary & Treasurer
8.1.9�� All the payments shall be authorised by the President and supported by the Secretary.
8.1.11No individual will be allowed to assume any of the Managing Committee positions consecutively for more than 2 years.
8.1.12No individual holding any administrative positions in any similar associations or organizations will not be entitled to hold any of the managing committee positions in this Association.
8.1.13Any Managing Committee member found violated clause 8.1.10 will be removed from the Association?s primary membership and will not be reinstated.
8.1.14Each Managing Committee member shall hold office until his or her successor has been duly elected and qualified or until his or her death, resignation, or removal in the manner provided.
8.1.15Managing Committee member missing three consecutive regular meetings with out valid reason are deemed removed.
8.1.15Any member elected or appointed by the Managing Committee may be removed by the Managing Committee whenever in its judgment the best interests of the Association would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed. Election or appointment of a member shall not of itself create contract rights.
8.1.16Any vacancy occurring in the Managing Committee may be filled by the affirmative vote of a majority of the remaining Managing Committee members though less than a quorum of the Managing Committee. A member elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office
8.1.17The Association?s prime source of income is the membership fee. The Managing Committee shall decide as and when required to raise necessary funds for the need and the needy.
8.1.18The available funds shall be kept in the bank account and the cash kept in the custody of the Treasurer shall not exceed AED1,000/- at any time
8.1.19The Treasurer shall submit interim reports to the Managing Committee meetings and all the payments and receipts shall be properly documented and approved by the President.
8.2 Administration
8.2.1�� The President shall and will hold the executive authority in the Association.� He will be supported by the rest of the Managing Committee in the day today running of the Association.
8.2.2��  In the absence of the President the Vice President will act upon on all the duties of the President.
8.2.3�� The Secretary will be organizing both General Body and Managing Committee meetings as and when required. He will assist the President in promoting the Association through various media and organize Cultural and Social events or services. The Secretary will be documenting all the activities of the Association with close co-operation of the President and the Treasurer. The secretary shall prepare minutes of all meetings
8.2.4�� The Joint Secretary in the absence of the Secretary will act upon on all the duties of the Secretary.
8.2.5�� The Treasurer will safe keep the allotted fund in the bank and at hand and expedite under the instructions from the President and Secretary. He will be documenting all the financial activity with close co-operation of the President and the Secretary and is responsible for presenting the financial report to the General Body meeting.
8.2.6�� The Auditor will audit the financial statements of the Association and will report to the Managing Committee any short falls whatsoever from time to time.
8.2.7�� The Executive Members of the Association will provide necessary opinions and guidance in formulating the activities and policies of the Association in respective Emirates and carry out various activities as decided by the Managing Committee.
Article 9: General Body
9.1������ The General Body consists of all the members of the Association
9.2������ The General Body shall be convened at least once in a year
9.3������ The Secretary shall intimate all the members either verbally or through e-mails or SMS at least 7 days prior to the meeting specifying the time and venue.
9.4������ The annual report and the audited balance sheet for the financial year shall be presented to the Annual General Body meeting.
Article 10. Quorum
10.1��� At least one-third of the total number of members, represented in person shall constitute a quorum at a general meeting of members. If less than one-third of the members is present at a meeting, the members so present may adjourn the meeting and convene after 30 minutes with the members present.
10.2��� At such adjourned meeting at which a quorum is present or represented, any business may be transacted that might have been transacted at the meeting as originally notified.
Article 11. Fiscal Year.
The fiscal year of the Association shall be January 1 to December 31
Article 12. Amendments
These bylaws may be altered, amended, or repealed, and new bylaws may be adopted by the Managing Committee at any regular or special meeting of the General Body; provided, approval of two-third majority of the General Body members has obtained.
Article 13. Dissolution or Sale of Assets
A two-thirds vote of the membership shall be required to sell or mortgage assets of the Association not in the regular course of business or to dissolve the Association. Upon dissolution of the Association, any assets are remaining after payment of or provision for its debts and liabilities shall, consistent with the purposes of the organization, be paid over to charitable organizations. No part of the net assets or net earnings of the Association shall incur to the benefit of or be paid or distributed to a member, Managing Committee members, employee, or donor of the organization. This will be decided on a general body meeting convened with the maximum number of members available at that time.
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