(Adopted October 1999)
ARTICLE I - NAME
The name of this group shall be The Chelwood Vista Neighborhood Association.
ARTICLE II - BOUNDARIES
The boundaries of the Chelwood Vista Neighborhood Association shall be the areas of the City of Albuquerque, Bernalillo County, State of New Mexico bounded on the west by Chelwood Park Boulevard NE, on the north by Lomas Boulevard NE, on the east by Tramway Boulevard NE, and on the south by Copper Avenue NE.
ARTICLE III - PURPOSE
The purpose of the association shall be to protect the neighborhood environment, promote community welfare, and encourage social interaction. Communication shall be fostered between the Association and City government on plans, proposals, and activities affecting this area.
ARTICLE IV - OFFICE
The registered office of the association shall be a PO Box maintained at the Sandia Foothills substation.
ARTICLE V – MEMBERSHIP
SECTION 1- There shall be two types of memberships in the Association: regular and business.
SECTION 2- Any adult person who is a resident with the boundaries of the association shall be eligible to become a regular member of the Association. With one vote per paid membership.
SECTION 3- Any person or legal entity who operates a place of business or the nonresident owner of property within the boundaries of the Association shall be eligible to become business members of the Association.
SECTION 4- Dues for membership shall be five ($5.00) dollars per year for both regular and business memberships ($5.00/person or per business). Dues must be paid in full to be eligible to vote.
SECTION 5 – The Association shall conduct its annual enrollment at the annual meeting but new memberships shall be available at any time. Memberships are for one year and expire on the last day of the month in which the member joined.
SECTION 6 – Each member shall receive a receipt for membership dues, which will provide proof of membership.
ARTICLE VI - OFFICERS AND THEIR ELECTION
SECTION 1- A Board of Directors shall be the governing body of the Association and shall consist of a minimum of five (5) persons who are adult members of the Association. The Board of Directors shall be elected by the general membership at the annual meeting for a term of one (1) year. Directors shall assume office at the end of the annual meeting or when elected.
SECTION 2- Officers of the Association shall be the President, Vice-President, Secretary and Treasurer. They are members of the Board of Directors and are elected by the Board of Directors at the first meeting immediately following the annual meeting.
SECTION 3-The term of officer for the President, Vice-President, Secretary, and Treasurer shall be for one year. Officers may be reelected.
SECTION 4- Any elected Board Member may be removed by a majority of the membership whenever, in its judgment, the best interest of the Association would be served. Upon failure to attend three (3) consecutive meetings, whether membership or Board, a Board member may be removed from office by a majority vote of the Board.
SECTION 5- Vacancies occurring on the Board shall be filled by a majority vote of the Board of Directors until the next annual election at which time the vacancy shall be filled by a vote of the membership.
SECTION 6- Nominating Committee:
a. At the regular meeting of the general membership immediately preceding the annual meeting, the Board of Directors shall appoint a Nominating Committee of at least three (3) members of the Association. b. The Nominating Committee shall entertain suggestions for Board members and shall provide a single slate of candidates to be voted upon by the general membership at its annual meeting.
c. Additional nominations may be made from the floor, provided such nomination is accompanied by the written or verbal consent of the nominee.
d. The election shall be by voice vote, except when additional nominations have been made, in which event the election shall be by ballot.
ARTICLE VII - DUTIES OF THE OFFICERS
The duties of the officers shall include but not be limited to the following:
SECTION I- PRESIDENT- The President shall be the chief executive officer of the Association and shall in general supervise all of the business and affairs for the Association between the meetings of the Board of Directors. The President shall preside at all meetings of the Board of Directors and the general membership, appoint all standing and special committees except the Nomination Committee, and shall be Ex-Officio member of all committees except the Nominating Committee. The President cannot be a chairperson of a committee. The President shall make an annual report to the general membership at the annual meeting and file such report with the Secretary. The President shall make all necessary reports to: the City of Albuquerque in compliance with the Neighborhood Association Recognition Ordinance, state and federal agencies as required by the Internal Revenue Service and serve as second signatory.
SECTION 2 - VICE-PRESIDENT- The vice-president shall, when necessary, perform the duties of the President, and shall succeed to the Presidency in the event of the death, disability, removal from office, or resignation of the President until such time as a successor to the President shall be elected.
SECTION 3- SECRETARY- The Secretary shall keep minutes of all meetings of the Board of Directors and of all General Membership and shall keep all records of the Association and give notice of all meetings as directed. The Secretary shall perform all other duties incident to the office of the Secretary or as may be required by the President or the Board of Directors.
SECTION 4 - TREASURER- The Treasurer shall have custody of all of the funds of the Association, keep a full and accurate account of receipts and expenditures, make disbursement as authorized by the President, Board of Directors, or Association in accordance with the budget adopted by the Association and shall be the first signatory on all Association checks. Checks or vouchers shall be signed by two persons. A financial statement shall be presented at every meeting of the Association and at other times when requested by the Board of Directors. The Treasurer shall make a full report at the meeting at which new officers officially assume their duties, be responsible for the maintenance of such books of account and records as conform to the requirements of these Bylaws.
ARTICLE VIII - COMMITTEES
SECTION I- The membership may establish necessary committees at any meeting. The President may also establish such committees. Committee chairpersons shall be appointed by the President.
SECTION 2- No report, recommendation or other action of any committee of the Association shall be considered as the act of the membership unless and until it shall be approved by the Board of Directors or by the general membership at a membership meeting.
ARTICLE IX - MEETINGS
SECTION 1- At least 2 regular meetings of the general membership shall be held each year. The regular meeting held in April shall be known as the annual meeting. The time and place of the meeting shall be announced to each residence and place of business by fliers or prominently posted signs.
SECTION 2- No election of Board Members shall be held at any meeting of the Association unless the meeting has been advertised as per Section I above to all residences and places of business within the Association boundaries.
SECTION 3- Special meetings of the general membership may be called by a majority of the Board of Directors or 20% of the paid membership of the Association. The President shall set the time and date of the meeting within seven (7) days and the Secretary shall give notice of any such meeting.
SECTION 4- Members present at any regular or special membership meeting shall transact the business at any such meeting if there is at least 5% of the paid membership present.
SECTION 5- Three (3) Directors shall constitute a quorum for the transaction of business at any meeting of the Board of Directors. A majority vote of not less than 3 of the Board shall be required to be an act of the Board of Directors.
SECTION 6- No member of the Association may vote by proxy. There shall be one vote per membership.
SECTION 7- Four (4) regular meetings of the Board of Directors shall be held each year at a reasonable time preceding the general membership meetings. The time-and place of each meeting will be announced by telephone to each Board member. Special meeting of the Board of Directors may be called by a majority of the Board or by the President.
SECTION 8- The Board of Directors has the option of requiring written ballots with proof of membership in the Association.
ARTICLE X - MONETARY MATTERS
SECTION I- The depository for the Association funds, the person(s) entitled to expend monies on behalf of the Association and all such matters shall be determined by the Board of Directors.
SECTION 2- No member, Director, or officer will receive, directly or indirectly, any compensation of monetary benefit from the Association, except that the Association may reimburse them for expenses. The Association may pay reasonable compensation for services rendered even if the recipient is a member, Director, or officer of the Association as long as such expenses are preapproved.
SECTION 3- The Board shall appoint two Neighborhood Association members to conduct an annual audit and report to the membership at its annual meeting.
SECTION 4- All checks shall require the signature of the President and Treasurer. The Vice-President may sign in an absence.
ARTICLE XI - PARLIAMENTARY AUTHORITY
Roberts Rules of Order Newly Revised shall govern the Association in all cases in which they are applicable and in which they are not in conflict with these by-laws.
ARTICLE XII - DISSOLUTION
In the event of dissolution of the Association, the Board of Directors shall, after payment of all-liabilities of the Association, dispose of all remaining assets of the Association exclusively for such charitable or educational purposes as shall be wholly within the limitations of the provisions of Section 501 (e) (3) of the Internal Revenue Code or any applicable corresponding section of the law.
ARTICLE XIII - AMENDMENTS
The Bylaws may be amended at any regular or special meeting of the general membership by a two-thirds (2/3) vote of attending members. The membership shall be notified at least seven (7) days in advance of the meeting that proposed amendments will be entertained at the meeting.
Revised September 1999, Formally adopted October 1999