UUCA CUUPS Meeting Minutes June 10, 2002
Attendees: Karin, Pat, Geneva, Anna, Sam, Becky, James, Fran, Ed, and 
Martha
Facilitator: Karin 

The entire meeting was to be for business and organizational issues. 
Karin handed out an agenda and we got started at 7:35 p.m. First was 
how the CUUPS chapter was running at the present time. Right now it 
is being run by a council of five leaders, called the Pentagram 
Council. Three of the five leaders must be members of UUCA and the 
terms have yet to be decided. Currently Karin, Pat, Geneva and Anna 
are seated on the Council with the open seat of Carol's left to fill.

It was further clarified that monthly chapter meetings are to start 
with half an hour of business, then a class follows. Karin 
recommended we use 'Excerpts from: The Standard Code of Parliamentary 
Procedure: 4th Edition, 2001 by Alice Sturgis" as the procedure we 
follow during business meetings because it is simpler that Robert's 
Rules of Order. Karin handed out copies of it. It was suggested that 
refreshments be offered at meetings. Each business meeting is to be 
facilitated by a member of the Pentagram Council. If no member of the 
Council is available, then the business portion of the meeting will 
be cancelled, but the class portion can go on.

It was decided that membership dues would be offered at $10 a year 
per adult, $5 a year per child 10-17 years old, and $25 maximum per 
family. A family is considered a group of two or more people related 
by marriage and co-housing together or non-married partners 
co-housing together. If it would be cheaper to sign up individually, 
you are not required to sign up as a family.  Children under 10 may 
participate in any chapter event with their parent's permission but are 
not members. We also offer a $5 rate for students, retirees, and the 
indigent. People who choose this option are expected to donate extra 
time to the chapter, doing such things as coming early to events to help 
set up, staying late to help clean up, etc.

The Mission Statement, which was created over a series of three or 
four meetings last year, was discussed and it was decided that it 
needs to stay short and concise for now.

The by-laws were the next to be discussed and a committee was formed 
of three to five members. Karin, Geneva and Becky volunteered to be 
on that Committee. It was stated that the by-laws will be based on 
the National CUUPS by-laws, and will contain the fundamentals on 
which the chapter operates, but not the day to - day details. The 
details of chapter operations will be governed by Policies and 
Procedures created by the Pentagram Council. 

A short note was said about our group name, since it is a line item 
on the application for being an official CUUPS group, which is one of 
our goals. We decided that it isn't that important at this juncture, 
we CAN change it in the future when we have more time to put a better 
effort into the process of picking a name. So the decision was made 
to wait for now.

Karin gave out a handout about the chapter positions to be filled. They 
are:

Activities:
Ritual Coordinator - currently filled by Pat
Social Coordinator

Administration:
Archivist
Official Contact Person (for CUUPs & UUCA)
Secretary / Scribe (minutes taker)
Treasurer / Reeve


Communications: 
E-Mail Communications Agent (runs e-mail lists) - currently filled 
by Geneva
PR / Techno Herald (announcement placer) - currently filled by Geneva
Phone Communications Agent (checks voice mail and makes replies)
Webmaster / mistress - currently filled by Martha


Education Division:
Class Coordinator - currently filled by Karin
Family Advisor
Steward (in charge of materials) - currently filled by Anna

Membership Division 
Greeter (at meetings) - rotates?
Membership Counselor

Those positions under each heading report to the Pentagram Council 
Member in 
charge of their particular Division.

The Chapter's need for a Strategic Plan was discussed. It was put 
aside until after we have completed our current goals, which are to 
send in the paperwork to become an official CUUPS chapter, and to 
create and adopt chapter by-laws. It was decided we will collect dues 
at the July meeting for people who want to be charter members of the 
chapter. Then we will send in the application to be an official CUUPS 
chapter.

We discussed our communications, and how we have 2 separate e-mail 
lists available: 1 for discussion of chapter business, and 1 for chat 
on any subject. Geneva is also making an e-mail list available for 
the Pentagram Council. Martha agreed to look into getting the website 
moved from GeoCities to the church's location and possibly obtaining 
the url www.uuca.org/cuups. 

Karin handed out a Calendar for the next year including all the 
Celebration and Full Moons (no, I'm not including them here, except 
to mention that we are doing Wonderful Wednesday for Samhain again!). 
We set a meeting for Monday, June 17th, at 7:30 p.m. at Anna and 
Martha's for Summer Solstice ritual planning.

The Meeting was adjourned around 11 p.m.

Respectfully submitted.
Martha Shannon