outlook

Outlook Express E-Mail

Open Outlook Express E-mail program by clicking on icon on desktop or taskbar. It is a picture of an envelope with arrows. If you use a phone connection, a dialer will appear to dial up and connect.

The standard opening screen, as installed on your computer, is not very helpful. To set the program to open at your Inbox, go to Tools (on menu bar) >Options>General and check the first item, �When starting, go directly to my Inbox folder.� Click Apply and then OK.

New, unread mail will be in bold type. To read a letter, double click on it or click once to highlight it and then hit Enter key.

When you have finished with the letter, click on X in upper right corner of the letter (not the Outlook Express Program). Letter will close but will be saved.

You are now back at the list of letters. The one you read will no longer be in bold type, but it is still available to read again if you wish.

To reply to a letter when you finish reading it and if it is still open, click on �reply� icon on toolbar. It looks like a head with an arrow pointing toward it. (It is the first �head� icon on the toolbar.) Type your reply in the letter area of the box that comes up. It is already addressed to the sender and has something on the Subject Line.

To Compose a New Letter

1. Click on New Mail on the Tool bar. A form opens.
2. Click on the �TO� on the first line. A box appears. The left side of the box has the alphabetical list of names in your Address Book. Click on the one you want.
3. Click on �To� in center of box and the name will appear on the right side.
4. Click OK at the bottom of box. Box will close and you will be back to the form.
5. Click on Subject line and type a subject.
6. Click in message area and type message.
7. When message is complete, click on first icon on the New Message toolbar, an envelope with �Send� under it.
8. If you are online, your message will be sent.

To compose a letter offline, do not connect to your Internet Service Provider (ISP). Just open the program. (If you connect by mistake, you can disconnect by right clicking on the taskbar icon �two computers� and click �Disconnect�. Choose �work offline� from the File menu; and write your e-mails). If you are working offline, your e-mails go into your Outbox. Click �Send/Receive� to dial up and send them.

Local Folders

To see other folders, click on the little white arrow after the work Inbox. Look at local folders on left side of box. They are Inbox, Outbox, Sent Items, Deleted Items, and
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Drafts. Clicking on one �opens� it and shows contents. You will probably want to delete some old e-mails in these folders. Just highlight the e-mail and click on the Delete Icon on the toolbar.

You may need to file e-mails in separate folders. To create a new folder, bring up the list of folders. Right click on �Local Folders� and choose New Folder. Type a name in the box which appears. You can now file your e-mails in appropriate folders. Just right click on the e-mail (in the list) and �Move to Folder�. Your local folders will come up. You may have to click on the + sign before the words �Local Folders� to make the list of folders open, then just click on the folder where you want your e-mail to go.

Settings

From the Tools menu go to Options. There are many things you can set to your preference (and many choices that are unintelligible to you). In general, leave the default settings. However, look at the following tabs:

Compose: Change the style and size of the font you use to write e-mails.

Send: Check to save copies in sent folder. You probably will find �Automatically complete e-mail addresses� annoying so don�t check it. Check �Include message in reply� to avoid a glitch in the program. If this isn�t check, your words may not appear in your reply. You�ll be shooting blanks.

Maintenance: Check to empty Deleted Items folder on exit.

Spelling: Check your preferences.

Connection: You may want to check to hang up after sending or receiving if you have just one phone line. You can read and compose offline to keep your phone free.

Some Outlook Express Features

To create stationery for outgoing messages

You can use the stationery wizard to create new looks for your e-mail messages. On the Tools menu, click Options, and then click the Compose tab. In the Stationery area, click Create New. Follow Stationery Wizard directions.

To use stationery with Outgoing Messages

To apply stationery to all your outgoing messages, click the Tools menu, click Options, and then click the Compose tab. In the Stationery area, select the Mail and/or News check box, and then click Select.

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To apply stationery to an individual message, click the Message menu, point to New Message Using, and then select a stationery style.

To add contacts to your Address Book from Outlook Express

When you receive e-mail, you can add the sender�s name and e-mail address to your address book from within Outlook Express.

Open the message. On the Tools menu, point to Add to Address Book and then select the user you want to add.

To Block Messages from a sender or domain

You can block messages from a particular sender or domain. The domain is the name following the @ symbol in an e-mail address. When you block a sender or domain, no e-mail message from that sender or domain will arrive in you Inbox. E-mail from blocked senders does directly into your Delete folder. From you e-mail Inbox select an open message from a sender you want to block. On the Message menu, click Block Sender.

Sending Attachments

Click on the �paper clip� on the toolbar.
Find the file in its folder.
Select the file, and then click Attach.
The file name is shown in the Attach box in the message header.

Forwarding E-mail without all the addresses in the header

With the e-mail open, click on Forward icon. When the forwarded message appears in the new forwarded e-mail box, click, hold and drag your mouse pointer through the garbage to highlight it. Hit the Delete key on keyboard. Select recipients and send it off.

To be notified when your outgoing messages are received

You can set up Outlook Express to receive a receipt for e-mail you send. The receipt is sent when the message recipient has displayed your message. This is useful when you are sending time-critical information, or any time you want confirmation that your message has been received. However, message recipients can choose not to send read receipts, even when they are requested.

To request a read receipt for individual message, click the Tools menu in the new message window, and then click Request Read Receipt.

To request a read receipt for all messages, click the Tools menu, click Options, and then click the Receipts tab. Select the Request a read receipt for all sent messages check box.

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To create a Group

You can send a message to a group of people by creating a mailing group containing their names. Then, you just type the group name in the To box when you send messages. You can create multiple groups, and contacts can belong to more than one group.

1. In the Address Book, select the folder in which you want to create a group, click the New button on the toolbar, and then click New Group. The Properties dialog box opens.
2. In the Group Name box, type the name of the group.
3. You can add people in several ways to the group � and in some cases to your address book as well.
a. To add a person from your address book list, click Select Members, and then click a name from the address book list.
b. To add a person directly to the group without adding the name to your address book, type the person�s name and e-mail address in the lower half of the Properties dialog box, and then click Add.
c. To add a person to both the group and your address book, click New Contact and fill in the appropriate information.
4. Repeat for each addition until your group is defined.

To Print Address Book Information

1. In the Address Book, select the contact(s) you want to print.
2. To select a block of names, press and hold down the Shift key while you click the names.
3. To select individual names, press and hold down the CTRL key while you click the names.
4. To select all, choose Select All from Edit menu on the Address Book menu bar.
5. Click the Print button on the toolbar, and then in the Print Style area of the Print dialog box, select a printing style such as Memo. Memo will print all address book information about the contact(s). If you hat have names and e-mail addresses, that�s all that will be printed.

Backing up Address Book to a Floppy Disk

Using Windows Explorer, find your address book. Go to C:\Program Files\Outlook Express\wab.exe. Right click on �wab.exe�, put pointer on �Send To�, and Left click on 3-1/2� Floppy A�. It will be saved on your floppy disk.