The Envelope feature in Word will assist you in
addressing an envelope. Word will set up the envelope for you and place the
address and return address in the correct places. If you have already created a
business letter, with an address in the letter, Word will automatically insert
that address as the mailing address when you initiate the envelope process. You
can print the envelope by itself or you can add it at the beginning of the
document and save it.
To print envelopes:
Click the Tools button on the menu bar.
Click the envelopes and labels function.
Click the envelopes tab.
In the delivery address box, enter the
delivery address (if it is not already there).
In the return address box, enter the return
address (if is not already there).
At this point, either
Click
print. –or-
Click
Add to Document to save it as part of the document. If you change the
return address, Word will ask you if you want to save this new address as the
default. If you do, click yes. If not, click no. You can also
check in the box Omit return address, if you do not want one to show on
the envelope.
Options button
Envelopes options allows you to…
- Change
the font for either address
- Add
a barcode for mail in the US
- Choose
a different size envelope (or even custom size it)
- Position
the addresses on the envelope (or accept the auto position)
Printing options lets you change the way
you feed the envelope into the printer. The program will suggest the best way
for the printer you are connected to. Notice this to position you envelope the
correct way.
The label feature allows you to create a
variety of types of labels – mailing, file, disc, etc. You can tell the
processor what type of label you are using by brand and number or custom sized
and it will size it for that label. You can create a single label or a sheet
full of labels all with the same address, or each with a different one.
To print labels:
Click the Tools button on the menu bar.
Click the envelopes and labels function.
Click the labels tab.
Choose either Full page of same label or single
label.
Click the options button.
Select the label you are using from the
list (there are dozens). If the label you are using is not in the list, click
the New Label button on the right.
If you are setting up a new label, you will need to
give it a name so that you can identify it the next time you use it.
Type in the following in the appropriate boxes:
Margins
(this means within the single label.)
Height
and width (of the actual label)
Vertical and horizontal pitch (the distance
from the top of one label to the top of the next and from the left edge of one
label to the left edge of the next. Sometimes the vertical pitch is the same as
the height but the horizontal pitch is a little longer.)
Number or labels across and down the page.
Other features in labels:
If you have addresses stored in a database such as
Microsoft Exchange, you can access them from the labels feature. Click on the
address icon.
If you are making one or a
whole sheet of return address labels, your return address will enter
automatically if you have entered in the Word program. Here's how…
Click Tools on the menu
bar.
Click Options
Click the User Identification
tab.
Enter your return address as
you want it to appear. After that it will show up when you use the envelope or
labels features.
If you want to save the labels
you have created, complete the above steps, but before you print, you will save
the label page as follows…
Click New Document
Save the
document giving it a name.