Mediates parents' concerns. Acts a mediator between playgroup and Church.
Organizes playgroup meetings, chairs meetings, puts together the agenda in
advance from suggestions of the members and distributes it at the meeting.
Orientates new members.
Notifies members of changes in playgroup, such as change in location if the
Hall is not available.
Generally oversees the smooth operation of the Playgroup.
The administrator works closely with the coordinators to ensure that all
relevant paperwork is prepared, filled out and filed properly and that all files
are maintained.
Maintains and distributes all paperwork.
Reserves the hall or planning meeting location. Notifies coordinators if either
are not available. Informs Chapel is the Hall is not needed due to a holiday
or excursion.
Maintains the daily atttendance board where the children can place a sticker
after they have arrived.
Keeps Arts & Crafts Idea book up-to-date with projects appropriate to the
monthly themes and is a resource person for the other members to consult
regarding ideas, suggestions and questions about arts and crafts.
Maintains and organizes the art supplies. Restocks when necessary.
Makes new play dough.
Makes farewell cards for children who are leaving the group and has all
members sign it.
Plans for activities, songs, snacks, etc. appropriate to the monthly themes.
Is a resource person for the other members to consult regarding ideas,
suggestions and questions about monthly themes.
Maintains a resource file of theme ideas for future reference.
Takes photos of new members, mother and children.
Responsible for producing and updating the playgroup year book for each
child by the end of the year. Each folder contains a picture of each child and
his/her parent along with a brief introduction (wirtten by each mother).
Coordinates photography for playgroup sessions, particularly at special events
such as Christmas, Halloween, excursions, etc.
Distributes a CD-Rom containing all photos to each member.
Prepares and distributes the duty schedule. Collects vacation information from
members and schedules all members for weekly activities on a regular
rotating basis.
Solicits and makes suggestions for events such as Halloween, Christmas,
Father Day Party, etc.
Organizes excursions when the Hall is unavailable - photcopies and distributes
maps with directions and time of meeting.
Keeps the account book up to date. Collects, records and reimburses all
expenses, registration fees and monthly payments.
Prepares donation money (4,500 per day) to be pre-paid to the church for use of the hall. Prepares monthly account for presentation and discussion at
planning meetings.
Organizes advertising for recruiting new members.
Recieves phone calls from prospective members and schedules visits.
Supervises visit of prospective members.
Maintains waiting list of prospective members.
Keeps website up to date.