OUR
Conchas Park
NEIGHBORHOOD ASSOCIATION
B Y - L A W S
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The name of this group shall be the Conchas Park Neighborhood Association.
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The purpose of the Association shall be to enhance that area of the City of Albuquerque, Bernalillo County, State of New Mexico bounded on the West by Moon, bounded on the North by Candelaria, bounded on the East by Eubank, and bounded on the South by Menaul; hereinafter referred to as the Conchas Park area, to promote a better neighborhood and community through group action, so that the quality of life in the area shall be in keeping with the social, environmental, cultural and historic needs and interests of the residents. To this end, the activities of the Association shall include, but are not limited to, sponsoring cooperative planning, research, fundraising, and public education programs as they are deemed necessary.
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Section 1.
There shall be two types of membership in the Association, regular and business.
Section 2.
A regular membership shall be limited to adult residents and/or property owners of the Conchas
Park area. There shall be one (1) voting membership for each household.
Section 3.
A business membership shall be limited to any person or legal entity who operates a place
of business or institution within the boundaries of the Conchas Park area.There shall be one (1)
voting membership for each place of business.
Section 4.
Voting privileges for a regular membership shall be: one (1) vote per member household and may be split proportionally between adult members of the household that attend any meeting where voting is required.
Section 5.
Dues shall be $10.00 per year per regular membership and $15.00 per year per business membership for the first year, and after the first year shall be determined by the Board
of Directors.
Section 6.
The Association shall conduct an annual enrollment of members in the month of
February. New memberships shall be available at anytime. Memberships expire the last day of
January except the first year's membership shall end on the last day of January, 1999.
Section 7.
Each membership of the Association shall receive a receipt for membership dues which
shall serve as evidence of membership.
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ARTICLE IV
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BOARD OF DIRECTORS & OFFICERS AND THEIR ELECTION
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Section 1. A Board of Directors shall be the governing body of the Association and shall consist of seven (7) persons who are members of the Association. The Board of Directors shall be elected by the general membership at the annual meeting for terms of two (2) years. With the exception of the first year. Four (4) Directors shall be elected every even-numbered year and three (3) Directors shall be elected every odd-numbered year in the first year, four (4) Directors shall be elected for two years and three (3) Directors shall be elected for one year. Directors shall assume office at the end of the annual meeting or when elected.
Section 2. Officers of the Association shall be a President, Vice President, a Secretary and a Treasurer who are members of the Board of Directors chosen by the Board at their first meeting immediately following the annual meeting.
Section 3. The term of office for the President, Vice President, Secretary and Treasurer shall be for one (1) year.
Section 4. Only members of the Board of Directors shall be eligible to be officers of the Association.
Section 5. Vacancies occurring in any office shall be filled for the unexpired term by a majority vote of the Board of Directors.
Section 6. Any elected officer may be removed from office by a majority of the membership, whenever, in its judgment, the best interest of the Association would be served thereby, provided that notice of the intent to remove shall be furnished to subject officer in writing at least five (5) days prior to the meeting at which such action is to be discussed.
Section 7. Nominating Committee
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a. At their regular meeting immediately following the annual meeting, the Board of Directors shall appoint a Nominating Committee of five members of the Association to serve for a term of one year. The chairperson of the Nominating Committee shall be a member of the Board of Directors.
b. The Nominating Committee shall entertain suggestions for Directors during the year, and shall provide a single slate of candidates to be voted upon by the general membership at the annual meeting.
c. The election shall be by voice vote, except when additional nominations have been made, in which event the election shall be by ballot.
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ARTICLE V
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DUTIES OF THE OFFICERS
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The duties of the officers shall include, but are not limited to, the following:
Section 1. President: The President shall be the chief executive officer of the Association and shall in general supervise all the business and affairs of the association between the meetings of the Board of Directors. The President shall preside at all meetings of the Board of Directors and the General Membership. The President shall, with the approval of the Board of Directors, appoint all standing and special committees except the Nominating Committee, and shall be Ex-Officio member of all the committees except the Nominating Committee. The President shall make an annual report to the General Membership at the annual meeting and file such report with the Secretary. The President shall make all necessary reports to the City of Albuquerque in compliance with the Neighborhood Association Recognition Ordinance.
Section 2. Vice President: The Vice President shall when necessary perform the duties of the President, and shall succeed to the Presidency in the event of the death, disability, removal from
office or resignation of the President until such time as a successor to the President shall be elected.
Section 3. Secretary: The Secretary shall keep minutes of all meetings of the Board of Directors and of the General Membership and shall keep all records of the Association and give notice of all meetings as directed. The Secretary shall perform all other duties incident to the office of the Secretary or as may be required by the President or the Board of Directors.
Section 4. Treasurer: The Treasurer shall collect all monies due the Association and shall have custody of all funds of the Association, pay all bills approved by the Board of Directors, keep account of all receipts and expenditures. The Treasurer shall present a financial statement at each Board of Directors and General Membership Meetings.
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Section 1. The membership may establish necessary committees at any meeting. The President may also establish such committees. Committee chairpersons shall be appointed by the President.
Section 2. No report or other action of any committee of the Association shall be considered as the act of the Association unless and until it has been approved by the Board of Directors or by the General Membership at a Membership Meeting.
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Section 1. The Board of Directors shall meet as necessary, but at least every other month, to conduct the business of the Association at such time and place as determined by its members. The date and place shall be announced to the General Membership whenever possible.
Section 2. Regular meetings of the general membership shall be held at least quarterly in the months of February, May, August and November, unless otherwise directed by the Board of Directors.
Section 3. The regular meeting held in February shall be known as the Annual Meeting. The Association will make reasonable attempts to give prior written notice to every household and place of business within the Association boundaries by mail, delivered handbills, or a number of posted signs or a combination thereof.
Section 4. The Annual Meeting shall be for the purpose of electing Board Members, receiving Annual Reports of Officers and Committees and other business as determined by the Board.
Section 5. No election shall be held at a meeting of the Association unless the meeting is advertised as noted in Section 3 above.
Section 6. Special meetings of the General Membership may be called by a majority of the Board of Directors, 30% of the voting membership or the President. The President shall set the meeting within fifteen (15) days and the Secretary shall give notice of any such meeting.
Section 7. Members present at any regular or special Membership Meeting shall transact the business at any such meeting.
Section 8. All votes shall be decided by a majority of the members present at any meeting.
Section 9. The Board of Directors has the option of requiring written ballots with proof of membership of the Association.
Section 10. No membership of the Association may vote by proxy.
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ARTICLE VIII
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MONETARY MATTERS
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Section 1. The depository for the Association funds, the person(s) entitled to expend monies on behalf of the Association and all such matters shall be determined by the Board of Directors.
Section 2. No member, director or officer will receive directly or indirectly any compensation or pecuniary benefit from the Association, except that the Association may reimburse them for expenses.
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ARTICLE IX
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PARLIAMENTARY AUTHORITY
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Robert's Rules of Order Newly Revised shall govern the Association in all cases in which they are applicable and in which they are not in conflict with these By-Laws.
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In the event of dissolution of the Association, the Board of Directors shall, after payment of all liabilities of the Association, dispose of the remaining assets of the Association by donating the money to an organization with similar purposes as those listed in Article II.
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The By-Laws may be amended at any regular or special meeting of the General Membership by two-thirds (2/3) vote of those in attendance. The membership shall be notified ten (10) days in advance of the meeting that amendments will be entertained at that meeting.
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I certify that the foregoing By-Laws were adopted and ratified by the members of the Conchas Park Neighborhood Association on the 2nd day of December, 1997 and adopted and ratified by the Board of
Directors at a meeting held on the 7th day of April , 1998.
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Tom Epley
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Tracy Guidry
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President
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Secretary
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