Cleveland Chapter

Piano Technicians Guild

Constitution And By Laws

Rules and Regulation: Revised and Amended

Adopted 1997

Constitution and Bylaws

 

This Constitution of the Cleveland Chapter of the Piano Technicians Guild Adopted on the9th of June 1997, repeals all previous Constitutions and Bylaws of the Cleveland Chapter #441, and in effect, amends by substitution in entirety.

Preamble

Recognizing the need of a United Piano Technician Organization to achieve the highest possible service standards and to most effectively promote the technical, economic and social interests of piano technicians, the members of the Cleveland Chapter of the Piano Technicians Guild, herewith adopt the following Principles and Objectives as the basis of their interest.

Article I

Name

The name of this organization shall be: The Cleveland Chapter of the Piano Technicians Guild, Inc.

Article II

Purpose Objectives and Principles

A. Purpose

The Cleveland Chapter of the PTG is organized to:

1. Constitute subordinate bodies in order that its aims, purpose, and benefits may be more easily and advantageously shared by its individual members. It shall not deny membership to any person because of race, color, creed, sex, or national origin.

2. Be democratic in its government and all its functions.

3. Promote the interest of the Piano Technician.

4. Promote music and the use of the piano and all other musical instruments.

B. Objectives

It will strive to do so by:

1. Developing ongoing programs of technical and professional development.

2. Providing economic and social support and assistance for members.

3. Providing a vehicle for exchange of ideas and support on all levels.

C. Principles

Always aiming to:

1. Provide the best possible piano service to the music world.

2. Provide such service in an ethical way, keeping the piano user's needs and best interests uppermost.

Article III

The Legislative Body

Sec 1. The Legislative Body of the Cleveland Chapter shall be its members.

Sec 2. All members in good standing may vote on local issues. Only RPT's in good standing can vote on PTG Council issues

Sec 3. Elected RPT officers are eligible to serve as delegates to the PTG Council in order of power of succession. remaining delegates are elected form the chapter RPT's at large.

Sec4. The rights and duties of the Cleveland Chapter shall be:

a. To establish the general policy of the chapter.

b. To amend, revise or repeal the Chapter Constitution and Bylaws.

c. To approve budgets, fees, dues, levies and assessments.

d. To elect the Officers of the Chapter.

e. Any other Rights and duties that are constitutionally proper.

 

Sec 5. A quorum shall be established at 70% of the average attendance at chapter meetings per calendar year.

Sec 6. All regulations of the PTG Inc. which can apply to the Cleveland Chapter are to be accepted as part of the Bylaws.

Sec 7. No law of this Chapter may be in conflict with the Constitutions or Bylaws of the PTG Inc..

Article IV

The Elective Officers

Sec 1. There shall be four (4) elected officers of the chapter and they, with the immediate past Chapter President, shall constitute the Board of Directors.

Sec 2. The officers shall be:

a. President b. Vice-President c. Secretary d. Treasurer

Sec 3. Their terms of office shall be from June 1st through May 31. The President and Vice-President may serve no more than two (2) consecutive terms in the same office. The other officers my serve beyond a second consecutive term if elected by a three-fourths (3/4) Majority vote of the Chapter members present at the election meeting.

Sec 4. The President shall:

a. Be the official spokesman of the chapter.

b. Preside at all Chapter and Board meetings.

c. Appoint and discharge all committee members.

d. Exercise a general supervision over all affairs of the Chapter.

e. Fill any vacancy in an elective office by appointment and shall, with the consent of a majority of the Board, see that all Chapter members are advised of such appointments. The interim officer shall serve until the next regularly scheduled election unless removed for just cause by the President, also with the approval of

a majority of the Board members.

f. Sign and make all contracts and agreements in the name of the Chapter

g. Enforce the Guild and Chapter Constitution and Bylaws and perform the duties incident to his position and office and such others as are required by law.

h. Be an ex-officio member of all committees.

Sec 5. The Vice-President shall:

a. Assist the President in the discharge of his duties and, in the event of demise, incapacity, absence or resignation of the President, shall assume his duties authority.

b. Assist the work of all standing committees at the direction of the President, keeping the President informed of committee problems and progress.

c. Be an ex-officio member of all committees.

Sec 6. The Secretary shall:

a. Keep a complete record of the minutes of all official Chapter meetings

b. Present to the board all communications addressed to the Secretary officially and shall keep a file thereof and produce copies of correspondence when so requested by any member of the Board.

c. Be responsible for seeing that a detailed report of the previous meeting is given during the next meeting.

d. Attend to all correspondence and keep a record and file thereof.

e. Notify the PTG Home Office of any changes of Chapter officers within ten (10) days after an election.

f. See that all delegates receive their proper credentials prior to any convention with copies being sent to the Home Office.

g. Keep and up-to-date Roster of all members.

h. Inform the membership of any correspondence pertinent to the affairs of the Chapter.

Sec 7. The Treasurer shall:

a. Have charge of all funds and securities of the Chapter.

b. Deposit all such funds in the name of the Chapter in a bank or trust company designated by the Chapter Board.

c. Report the financial condition of the Chapter at each regularly scheduled meeting of the Chapter or at anytime as may be required.

d. Make a full financial report of each fiscal year.

e. Keep a written record of all financial transactions of the chapter and any other additional records that may be required.

f. Make payments from the Chapter Treasury as directed by the Board for any sum up to one-hundred dollars ($100.00). All other payments, over said amount, must be approved by a majority of a quorum of Chapter members.

g. Be responsible for drawing and submitting a budget to the Board, after which it shall be presented to the membership at the first meeting of the new fiscal year for their approval or changes.

h. Keep the Board informed of any possible member delinquencies as determined from the chapter register computer readout received monthly from the Home Office.

Article V

The Executive Body

Sec 1. The Board shall be the executive body of the chapter.

Sec 2. The Board shall meet at least once each month in which there is a chapter meeting.

Sec 3. A majority of the Board shall constitute a quorum for its meeting.

Sec 4. No board members shall receive any compensation for their service either as an officer or as a Board member.

Sec 5. Board members shall be reimbursed for necessary and reasonable expenses incurred in the performance of properly authorized Chapter business.

Sec 6. The duties of the Board shall be to administer the business of the Chapter in conformity with the Bylaws.

Article VI

Committees

Sec 1. The Board shall constitute the Budget, Ways and Means Committee.

Sec 2 There shall be a Committee on Review of the constitution and Bylaws.

Sec 3. There shall be a Standing Examination Committee for Reclassification.

Sec 4. There shall be a Publishing Committee.

Sec 5. There shall be a Technical Program Committee.

Sec 6. Other Committees shall be formed on an ad hoc basis and will function in accordance with the Cleveland Chapter Bylaws.

Sec 7. All committees shall elect their chairmen unless appointed by the President.

Article VII

Elections

Sec 1. Elections of Chapter officers shall be held in May of each year. New or re-elected officers will take office in June.

Sec 2. Nominations will be accepted in April and May.

Sec 3. Conditions required; A quorum must be present when an elections is held. A majority vote of those present shall be required to elect a candidate, except in cases where otherwise stated in these bylaws.(See Article IV Sec 3.)

Article VIII

Power of Amendment

Sec 1. This Constitution may be altered, amended, revised or repealed.

Sec 2. A resolution to alter, amend, revise or repeal these Bylaws shall be submitted in written form to the Secretary who shall provide a copy to the board for submission to the members via the newsletter before the next regularly scheduled meeting.

Sec 3. Such resolutions shall be considered by the membership, which shall, by proper vote, recommend either adoption or rejections, after which such resolution shall lie on the table until the next regular meeting. At that time it shall be debated, may be amended and shall be either adopted or rejected. If adopted it shall be effective forthwith. If rejected, it may not be reintroduced until the next regular meeting, at which time it shall have the status of a new resolution.

Sec 4. The Bylaws of the Chapter may be amended by a majority vote of the members in good standing at any properly constituted meeting except that the rescinding of any existing Bylaw shall not become effective until the next meeting.

Sec 5. Any amendment to the Bylaws which increases the amount of dues, fees, levies or assessments, cannot become effective until the beginning of a new fiscal year which falls at least sixty (60) days after the passage of the amendment.

General Provisions

GP-1. Rules are those Bylaws which relate to parliamentary procedure, quorum and majority requirements, and other matters of similar nature.

GP-2. Regulations are those Bylaws which are of a continuing nature except they may be rescinded.

GP-3. All Bylaws shall be assigned a proper number by the Secretary, who shall keep a currently correct book of the Bylaws.

GP-4. The Secretary shall present a list of the Bylaws that have expired for any reason other than having been rescinded by members' action

Rules

Ru-1. Robert's Rules of Order shall be the rules of the Chapter in all cases not covered specifically in these Bylaws.

Ru-2. The Order of Business for General Meetings shall be as Follows:

1. Call to order.

2. Roll call

3. Confirmation of quorum present.

4. Reading and disposal of minutes.

5. Reading and disposal of correspondence.

6. Treasurers report.

7. Officers reports.

8. Committee reports

9. Unfinished business

10. New business

11. Adjournment

Unfinished business or new business developing form any report may be properly introduced and acted upon immediately after the report is accepted.

Regulations

RG-1. The Examination Committee shall be composed of a CTE and three (3) franchised RPT members of a rotating committee.

RG-2. The complete responsibility and authority for the management and direction of Seminars, Workshops, Conferences or other like programs shall be vested in the Chapter Board of Directors.

RG-3 All Seminar, Workshop and /or Conference Chairpersons must submit a complete financial report upon completion of said Seminars, Workshops, etc. to the Treasurer.

RG-4. Special Committees may be formed by presidential prerogative and shall expire with the completion of the task for which they are formed, or at the end of the fiscal year, unless renewed by the same authority.

RG-5. Committee appointments, unless otherwise provided by the constitution, shall be made by the Chapter President.

RG-6. Committee members shall receive no remuneration for their services.

RG-7 All matters of Constitution and Law, and all elections must be determined by the individual members in attendance at a regularly scheduled meeting or at a specially called meeting, of which all Chapter member have been given due and timely notice.

RG-8. The Chapter can bear all or part of their delegate's expenses in attending Council meetings, but it shall be illegal to pay him/her for his /her time spent in serving as a delegate.

RG-9. The Chapter shall meet the second Monday of each month, unless due and timely notice is given to the members regarding a change of meeting time or place.

RG-10. The chapter funds shall be deposited in the name of the Chapter in a federally insured depository.

RG-11. All Chapter communications, records and memos must be dated in full: Month/Day/Year.

RG-12. The Piano Technicians Guild Code of Ethics shall be considered as Part of these Bylaws.

RG-13. Stationery, of an approved and professional appearance, shall be made available for use to all board members and committee chairmen.

RG-14. All Chapter members shall pay the same established Chapter dues, regardless of membership classification. Chapter dues are currently established at $36.00 a year and are paid to the Home Office with the PTG dues.

RG-15. The Cleveland Chapter fiscal year will be from June 1, through May 31.

RG-16. Guests attending Chapter meetings will be entitled to attend three (3) meetings before being charged an attendance fee of fifteen ($15.00) dollars for each meeting they attend thereafter.

RG-17. The chapter shall publish a monthly newsletter except for the month of July. A copy of the newsletter shall be mailed to each Chapter member at least 7 days before each monthly meeting at no additional cost to the members

RG-18. Copies of the newsletter can be sent to non-members and others selected by the Chapter Board of Directors.

RG-19. All others wishing to receive the newsletter shall receive same by subscription. Cost of a one year subscription is presently established at nine dollars ($9.00) for non-guild members and six dollars ($6.00) for guild members not of the Cleveland Chapter.

RG-20.The Constitution and Bylaws shall be reviewed annually or at the request of any member in good standing.

RG-21. Unless otherwise specified, all committees shall consist of three (3) or more members, exclusive of ex-officio members.

RG-23.On request, a committee chairman shall make a report of progress to the Chapter President or the Board.

RG-24. A committee chairman shall have the privilege of enlisting other members to serve with their appointed membership, if such action will promote the action of their committee.

RG-25. A committee designated as "rotating" shall have a staggered three (3) year term. The senior member shall serve as chairman unless they choose to pass the chair to a committee member who is willing to assume it.

RG-26. The Cleveland Chapter will do its utmost to support the continuance of an Annual Conference within the State of Ohio.

RG-27. Procedure to process membership applications shall be as follows:

1.Entrance fee must accompany applications for membership. If membership fee is not received with application, said application will be held for two weeks before it is considered ineligible for further consideration.

2.After application is received, it should be checked for completeness.

3.The application and entrance fee shall then be turned over to the Chapter Treasurer who will make note of having received the fee and record the applicant's name, address, etc. The Treasurer shall then turn the application and 1/2 the fee over to the Secretary.

4.Upon receipt of a completed membership application, the secretary shall transcribed all pertinent and necessary information and entered it into the records. One copy of the application shall be placed in the Chapter files. The remaining copy, shall be sent to the Home Office along with the required application fees.

5.The board will review membership applications and make recommendations to the Chapter members for a vote.

RG-28. The Cleveland Chapter Delegate to the PTG Council shall be given $350.00 towards expenses. The Alternate Delegate shall be given $350.00 towards expenses.

RG-29 Upon the death of a current chapter member in good standing the family of the deceased shall receive a suitable gift whose value shall not exceed $75.00.

RG-30. The examinations for reclassification shall be scheduled twice annually with examination fees due one (1) month in advance.

 

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