| MINUTES OF THE BOROUGH OF CLEMENTON
CAUCUS MEETING APRIL 8, 2008 AT 7:00PM OPENING: Mayor Mark E. Armbruster called the meeting to order at 7:01PM. OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT: Mayor Armbruster announced that the meeting had been posted and advertised pursuant to NJSA 10:4-6, �The Open Public Meetings Act�. ROLL CALL: Jenai L. Johnson, Borough Clerk, called the roll which resulted in the following members present: Mayor Mark E. Armbruster; Councilwoman Carol Andrews; Councilwoman Eva Busch; Councilman William Dougherty; Councilwoman Carol Weil. Absent: Councilman Brian Bauer; Councilman Thomas Weaver. SALUTE TO THE FLAG: Mayor Armbruster led in the salute to the flag. PRIVILEGE OF THE FLOOR FOR A TOTAL TIME NOT TO EXCEED 10 MINUTES FOR ITEMS APPEARING ON THE AGENDA ONLY: There were no comments from the public. ENGINEER�S REPORT: The Borough Engineer, William Fleming submitted a written report which has been filed in the appropriate fashion and consisted of the following: BOTTOMS LAKE DAM- Mr. Fleming stated that a letter had been sent with a compliance schedule to NJDEP. Mr. Fleming stated that the dam restoration was included in the 2008 capital improvements. Mr. Fleming stated that Churchill had completed an inspection of the dam in the spring of 2007, while the water levels were lowered. LINCOLN AVENUE- Mr. Fleming reported that the Borough was awarded $152,000.00 from the NJDOT local Aid program for the resurfacing of Lincoln Avenue. Mr. Fleming reported that the water main replacement was complete and the contract was awarded to Mount Construction. Mr. Fleming stated that the concrete and trench work was also complete. Mr. Fleming stated that in order to allow the trench to settle, milling and paving had been postponed to the spring. Mr. Fleming stated that he would be meeting with the contractor to initiate the final paving in the next few weeks. Mayor Armbruster asked if there was any compaction work that should be done. Mr. Fleming stated that there was not. Melvin Applegate stated that Public Works had completed everything that needed to be done on their part. GLENN AVENUE STORM DRAINAGE- Mr. Fleming stated that the project had been awarded to TSB Associates. Mr. Fleming stated that the contracts had been exchanged and the preconstruction meeting had been scheduled. MUNICIPAL BUILDING ROOF (Above 2nd floor)- Mr. Fleming stated that the project was included in the March 2008 bond ordinance that was approved for first reading. Mayor Armbruster asked if we could go ahead and put together bid specs for the project even though the money was not yet available. It was noted that the money should be available for the project by the time the preparations were completed. Mr. Fleming noted that the project could not be awarded until the Bond Ordinance had been passed and the mandatory 20 day period had lapsed. DEPARTMENTAL/COUNCIL REPORTS: David Kunkel, Chief of Police- Chief Kunkel reported that the application for the Safe and Secure Grant would need to be executed by Mayor Armbruster. Dayle Swanson, Library- Ms. Swanson inquired if the library had a budget. Ms. Swanson stated that she was having some computer problems and was seeking permission to call in the computer repairman. There were no objections from Council due to the fact that the computer needed to be in working order. Mayor Armbruster requested that Ms. Swanson obtain a cost estimate and keep the costs within the budget lines. Melvin Applegate, Public Works- Mr. Applegate stated that the clock had been designated for repair and that the part had been ordered. Mr. Applegate also stated that the doors on the bathrooms at the ballfields would be repaired in the upcoming week. Jodi Kahn, Finance- Ms. Kahn stated that Chick Warrington, Tax Assessor, had submitted classes for payment and Ms. Kahn was seeking approval to prepare payment for said classes. There was no objection from Council for payment of the classes. Ms. Kahn stated that she had done the quarterly items necessary and would make a list of open items. Mayor Armbruster announced that Ms. Kahn was leaving Clementon for a position in Egg Harbor City. Council thanked Ms. Kahn for her time and efforts in Clementon. JoAnn Watson, Tax Collector- Ms. Watson stated that the audit was done and the tax department, along with the water and sewer department, had received a good audit. Jodi Kahn added that there were tentatively no findings from the finance department. John Busch, Fire Department- Chief Busch stated that he had nothing to report from the fire department. Mayor Armbruster noted that another 3 individuals had been signed off on the ladder equipment, and noted that it was beneficial to the fire department to have multiple individuals able to use the equipment. Carol Andrews, Councilwoman- Councilwoman Andrews stated that an ICS 402 class was being held in Waterford Township on the 17th. Councilwoman Andrews also noted that it was a necessary class for Council to attend and it was being held at 7PM. Councilwoman Andrews stated that the Little Ms. And Mr. event was being held on Saturday at the school. Eva Busch, Council President- Councilwoman Busch reported that the dance was scheduled for Friday, and noted that the remainder of items in her report would need to be discussed in executive session. Carol Weil, Councilwoman- Councilwoman Weil stated that the Municipal Alliance quarterly report was due. Councilwoman Weil stated that the Clean Communities event was scheduled for the 26th and 27th of April and she was attempting to get more groups out to participate. Councilwoman Weil stated that the event was being held from 9AM to 3PM. Councilwoman Weil stated that she would be working with Chief Kunkel to possibly obtain a shredder for Saturday. William Dougherty, Councilman- Councilman Dougherty stated that he had been in talks with the public affairs representative for the Camden Riversharks. Councilman Dougherty stated that a Clementon Community Day was being planned and that the hope was to combine this event with the schools and Dare Program. Councilwoman Busch volunteered to help out with the project. Mark Armbruster, Mayor- Mayor Armbruster reported that he had received a call from Kevin DiMedio regarding questions on COAH Housing in Clementon. Mayor Armbruster noted that a significant amount of money had been invested in the property project and the developer had walked away. It was noted that there were developers from North Jersey interested in the property. Mayor Armbruster reported that he had been in communication with Tim Schaeffer who was still interested in the Levin Property. Mayor Armbruster stated that there were ongoing talks with retail developers. Mayor Armbruster stated that the talks were continuing regarding the State Budget and the effects the current proposal would have on Clementon. Mayor Armbruster stated that the Borough Auditor, Todd Saler, had recommended holding off on budget adoption until June. Mayor Armbruster noted that amendments could be made as necessary to the introduced budget for Clementon. Mayor Armbruster thanked Council, Borough employees and the residents of Clementon for consoling him during the loss of his mother. ORDINANCES & RESOLUTIONS: PUBLIC HEARING CONTINUED FROM 3.25.08 COUNCIL MEETING ORDINANCE NO. 2008-04 AMENDING AND SUPPLEMENTING CHAPTER 59 OF THE CODE OF THE BOROUGH OF CLEMENTON ENTITLED �SEWERS AND SEWERAGE�. Mayor Armbruster read by title and stated that the hearing had been continued and was open for public comment. Hearing no comments from the public, Councilwoman Busch motioned to adopt on second reading, seconded by Councilwoman Andrews and motion was carried upon the call of roll. Ayes: Andrews; Busch; Dougherty; Weil. Absent: Bauer; Weaver. PUBLIC HEARING CONTINUED FROM 3.25.08 COUNCIL MEETING ORDINANCE NO. 2008-05 AMENDING AND SUPPLEMENTING CHAPTER 290 OF THE CODE OF THE BOROUGH ENTITLED �WATER�. Mayor Armbruster read by title and stated that the hearing had been continued and was open for public comment. Hearing no comments from the public, Councilwoman Busch motioned to adopt on second reading, seconded by Councilwoman Andrews and motion was carried upon the call of roll. Ayes: Andrews; Busch; Dougherty; Weil. Absent: Bauer; Weaver. SECOND READING/PUBLIC HEARING ORDINANCE NO. 2008-08 CREATING A NEW CHAPTER 194 OF THE CODE OF THE BOROUGH OF CLEMENTON ENTITLED �PARKS AND PLAYGROUNDS�. Mayor Armbruster read by title and opened the hearing to the public for comment. Hearing no comments from the public, Councilwoman Busch motioned to adopt on second reading, seconded by Councilwoman Weil and motion was carried upon the call of roll. Ayes: Andrews; Busch; Dougherty; Weil. Absent: Bauer; Weaver. SECOND READING/PUBLIC HEARING ORDINANCE NO. 2008-09 CREATING A NEW CHATPER 215 OF THE CODE OF THE BOROUGH OF CLEMENTON ENTITLED �RECREATIONAL MOTOR VEHICLES�. Mayor Armbruster read by title and opened the hearing to the public for comment. Hearing no comments from the public, Councilwoman Busch motioned to adopt on second reading, seconded by Councilwoman Weil and motion was carried upon the call of roll. Ayes: Andrews; Busch; Dougherty; Weil. Absent: Bauer; Weaver. INTRODUCTION/FIRST READING ORDINANCE NO. 2008-12 AMENDING AND SUPPLEMENTING CHAPTER 51 OF THE CODE OF THE BOROUGH OF CLEMENTON, ENTITLED, �POLICE DEPARTMENT�. Mayor Armbruster read by title. Councilwoman Andrews motioned to approve on first reading, seconded by Councilwoman Busch and motion was carried upon the call of roll. Ayes: Andrews; Busch; Dougherty; Weil. Absent: Bauer; Weaver. Mayor Armbruster read the following Resolutions by title: RESOLUTION NO. R08-68 ADOPTING THE THREE YEAR COOPERATION AGREEMENT WITH THE COUNTY OF CAMDEN FOR CDBG AND HOME FUNDS RESOLUTION NO. R08-69 PROCLAIMING APRIL 25, 2008 AS ARBOR DAY IN THE BOROUGH OF CLEMENTON RESOLUTION NO. R08-70 AUTHORIZING THE BOROUGH OF CLEMENTON TO ENTER INTO A MUNICIPAL ALLIANCE INTERLOCAL SERVICE AGREEMENT WITH THE COUNTY OF CAMDEN IN CONJUNCTION WITH THE GOVERNORS COUNCIL ON ALCOHOLISM AND DRUG ABUSE Councilwoman Busch motioned to approve Resolution R08-68 thru and including R08-70, seconded by Councilwoman Andrews and motion was carried upon the call of roll. Ayes: Andrews; Busch; Dougherty; Weil. Absent: Bauer; Weaver. UNFINISHED BUSINESS: There were no items for discussion of unfinished business. NEW BUSINESS: There were no items for discussion of new business. OTHER MATTERS: Mayor Armbruster read the following announcements: The next Council Meeting will be held on Tuesday, April 22, 2008. Clean Communities will be held on April 26th and April 27th. PRIVILEGE OF THE FLOOR: Mike McVicar, 231 Gibbsboro Road- Mr. McVicar stated that the governing body had brought up the repair of the fire house roof again, and asked if this was an opportunity to leverage the money that was collected by the fire company for the fire hall roof repairs previously. Mayor Armbruster stated that the was not sure of the amount of money or what accounting had been done for those funds by the fire department. Mayor Armbruster stated that there had been no stipulation in the agreement with the Borough that the money previously collected would be handed over to the Borough. Mayor Armbruster also stated that the money had been collected by a private organization (the fire company)and that the liability to account for the money would also fall to the fire company. Councilwoman Andrews noted that the fire company was the social part of the fire department. Mr. McVicar stated that the next question that he had was in regard to the Route 30 Plaza. Mr. McVicar stated that a verbal agreement had been made with the county when they took over the property that they would continue to pay taxes. Discussion occurred regarding the property and it was noted that the County had been giving the Borough $78,000.00 per year, and that the Borough had agreed to set up a PILOT program. Mr. McVicar stated that there had been talk of restructuring the state aid given to a municipality based on the efficiency of a town. Discussion occurred regarding how the efficiency of a town would be determined fairly. EXECUTIVE SESSION: Councilwoman Andrews motioned to enter executive session at 7:49 PM for matters pertaining to personnel matters, seconded by Councilwoman Busch and hearing none opposed, motion was carried. Councilwoman Busch motioned to re-enter open session at 8:49PM, seconded by Councilwoman Andrews and hearing none opposed, motion was carried. NO ACTION RESULTED FROM EXECUTIVE SESSION Councilman Brian Bauer arrived at 8:51PM and explained that his absence was due to his work schedule. ADJOURNMENT: Councilwoman Busch motioned to adjourn at 8:52PM, seconded by Councilman Andrews and hearing none opposed, motion was carried. RESPECTFULLY SUBMITTED, Jenai L. Johnson, RMC Borough Clerk |