Atkins, Iowa January 20, 2003 Atkins, Iowa Council met in regular session. Members present: Herman, Lieb, Gilson and Carbaugh. Mayor Steffen called the meeting to order at 7:30 PM. Jacobsen joined the meeting at 7:35pm. Carbaugh, second by Lieb, made motion to approve the Consent Agenda, which included the minutes of January 6th and a list of bills. Ayes: Gilson, Lieb, Herman and Carbaugh. Nays: none. Jacobsen absent. Motion carried. Bills approved: Atkins Postmaster Annual bulk mailing fee $150.00 Atkins Savings Bank Federal tax deposit 2,268.40 Atkins Automotive FD 634 & 639 413.78 Area Ambulance Medical supplies 45.08 G & H Electric furnace repair – park 175.67 Heiman Fire Equipment FD gate valve 261.50 IPERS deposit 750.07 Iowa One Call locates 7.20 Mike Jennings water sample mailings 14.37 Linn County REC electric service lagoon 466.43 Menards Storage tubs, tarp & step ladder 114.06 Mercy Medical Center Medical supplies 11.15 MidAmerican Energy natural gas 608.88 Star Equipment pump maintenance 686.44 J. A. Reno Assoc. Health & Disability Ins 400.17 Radio Communications FD radio repair 40.00 Treasurer- State of Iowa Iowa W/H 310.41 Library bills: Cathy Becker wages $554.29 Gerri Mackel “. 18.00 Carol Jeffries “ 108.00 Beth Volker “ 66.00 Aramark floor mats 20.33 MTI Crucial Tech computer memory 52.91 Micro-Marketing books 49.00 J A Reno Assoc. Health & Disability Ins 372.02 Sam’s Club Books 93.52 “ “ A/V 81.74 “ “ computer- anti virus 42.22 Brian Halstead was present to discuss his company and the services he could provide regarding to solid waste collection and curb-side recycling. Several options were discussed. A new recycling program must be in place by July 1st of this year. No action was taken. Jacobsen joined the meeting during the discussion. Mark Ralston, his engineers Steve Scott and Kerry Russell, and his attorney Marty Sutcliffe were present to discuss a possible alternate route for sewer service to the Pleasant Hill Addition. He is requesting the council approve the new route so that he would not have to rely on the services being extended to the west edge of his property from the Poker Flats Addition. Paul Thompson was also present and stated the City required him to over size and adjust the depth of the sewer main the Poker Flat Addition to accommodate the expansion to the east at his own expense. If the Pleasant Hill Addition was allowed to hook on else ware, he would request the city reimburse the additional cost back to him. The alternate route raised the following additional concerns by the council: obtaining an easement from Benton County to cross old railroad property, ability to tie into receiving manhole while staying in the allotted easement, cost and necessity of maintaining a parallel line with the one in north Thompson Drive, damage done during construction to the trees and native grasses on the old railroad property, disturbing old wooden bridge and fences at the west end of line and the concern of the residents whose property abut the construction area. After much discussion it was suggested that Thompson and Ralston continue to work toward an agreement whereby Thompson extends the water and sewer mains to the east edge of the Poker Flats Addition in a timely manor to provide Ralston access to city utilities. On motion by Lieb, second by Gilson, Council voted not to approve the alternate route proposed by Ralston. Aye: Carbaugh, Lieb, Gilson, Herman, and Jacobsen. Nay: none. Motion carried. Ron Gaines from Snyder & Associates presented a study of the city’s current water system. The study used a projected population for the year 2023 of 2,850 people to calculate anticipated water requirements. Using this number, concerns raised for the need of additional water supply, treatment and storage. It was recommended the City proceed with planning for a new 250gpm well in the immediate future with additional treatment and storage being required in the next five to ten years. The Council took the study under advisement. The Clerk reported the City Attorney is working on the 28E Agreement with Cedar Rapids to regulate growth in the area between the two cities. The Clerk and Mayor will meet with the City Attorney Friday to discuss the agreement. On motion by Carbaugh, second by Jacobsen, council voted to table any action on the agreement until next meeting. Aye: Carbaugh, Lieb, Gilson, Herman, and Jacobsen. Nay: none. Motion carried. The Mayor reported a meeting for the Strategic Plan will be scheduled for March. Worksheets for the 2003-04 budget year were presented by the clerk. There being no further business, on motion by Carbaugh, second by Jacobsen, council voted to adjourn. Aye: Carbaugh, Lieb, Gilson, Herman, and Jacobsen. Nay: none. Motion carried. Next regular meeting will be Monday, February 3, 2003 at 7:30 pm at City Hall. ____________________________ Shawn Steffen, Mayor ATTEST: ______________________________ Richard Lange, Clerk