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Article 2
Article 2
By-Laws: 
I. Governing Bodies.
A. The 9th Kentucky Citizen's Guard, Inc. is governed by an elected President, an appointed Executive Board and one elected Trustee from each of its Auxiliaries. The Executive Board consists of an Executive Officer - Secretary, an Executive Officer of the Treasury, and an Executive Officer of Recruiting. The President, appointed Executive Board and the Trustees are considered the Board of Directors. No two members on the Board of Directors may be involved in a relationship or reside in the same household.
B. All Executive Board appointments are made by the President.
C. Both the President and the Board of Directors have equal influence and votes in governing.
D. Should an impasse on a serious issue arise between these governing bodies, a vote of the general membership may be taken on that issue.
E. A general meeting of the membership would first be called with a minimum of 30 days written notice, unless the annual general membership meeting is scheduled within the 30 days.
F. At that meeting a vote on the issue will be taken. A simple majority of those present will decide the issue.
G. All governing parties will be allowed sufficient time to explain their position to the membership at that meeting.
H. All properly called, and official meetings be run according to Robert's Rules of Order.
II. Voting:
A.  Eligibility to vote requires meeting the following terms
1.  That the person is a full member as defined in Article 1; Section II-B-1 under membership.
2.  That the person has attended a minimum of 50% of all meetings and activites scheduled in the prior calendar year.
B.  Vote Results:
1.  All vote results are determined by a simple majority of eligible members attending a properly scheduled meeting, (see Article 2; Section I-E).
III.  Duties, And Responsibilities Of Officers:
A.  President:
The Office of President is an elected position which is filled for a term of 3 yrs.
1.  Duties and Reponsibilities:
a.  Presides over all meetings of the Board of Directors and General Membership. (In the event of the President's absence from such a meeting, a member of the Board of Directors shall preside in the President's place.  That Board member will be chosen to do so by his or her fellow Board members).
b.  Oversee the activities of The 9th kentucky Citizen's Guard, Inc. and its various reenactment auxiliaries.
c.  Editor of all communications.
Newsletter

Web Site
d.  Appoint the publisher of the newsletter.
e.  Appoint Officers of the Executive Board.
f.  Responsible for communication between the 9th Kentucky Citizen's Guard, Inc. and outside units.
g.  Responsible for event coordination, (ie. Organization's contact with event personnel).
h.  Approve list of eligibility
2.  The Office of the President may be vacated for the following reasons
a.  Resign.
b.  Removal by a simple majority of the members present at a general membership meeting with the Board of Directors present.
B.  Executive Officer - Secretary:
1.  Duties and Responsibilities:
a.  Keeps the general membership informed of events and activities affecting the 9th Kentucky Citizen's Guard, Inc.
b.  Records the minutes to all meetings held by the 9th Kentucky Citizen's Guard, Inc.
c.  Collects or appoints a member to collect registration for events when necessary from members of the 9th Kentucky Citizen's Guard Inc., who plan to attend that given event.  Distributes a check of the proper amount in a timely manner to assure registration requirements are met for the forementioned event.
d.  Assistant liaison between the 9th Kentucky Citizen's Guard, Inc. and outside units.
e.  Assistant event coordinator, (ie. Organization's contact with event personnel).
f.  To assist the President when the necessity for such action is required.
g.  In the event that the Office of the President is vacated, it is the duty of the Executive Officer - Secretary to assist in the calling of a general membership meeting to elect a new President.
h.  Tabulates and lists percentages on attendance of membership for voting privileges.
i.  Resonsible for all official records of the 9th Kentucky Citizen's Guard, Inc.
2.  Appointed by the President.  The office of Executive Officer - Secretary may be vacated for the following reasons:
a.  Resign.
b.  Removal by the president, a majority of the Board of Directors, or a simple majority of the members present at a general membership meeting.
C.  Executive Officer of the Treasury:
1.  Duties and Responsibilities:
a.  Collect dues and newsletter subscriptions from members of the 9th Kentucky Citizen's Guard, Inc.
b.  Distribute funds as directed by the Board of Directors and/or the President.
c.  Maintain up-to-date records of all organization transactions.
d.  File financial reports with appropriate agencies when required.
e.  Will submit a financial statement to the President, Board of Directors and the membership quarterly.
f.  In the event that the Office of the president is vacated, it is the duty of the Executive Officer of the Treasury to assist in the calling of a general membership meeting to elect a new President.
g.  Lists paid members for voting privileges.
2.  Appointed by the President.  The office of Executive Officer of the Treasury may be vacated for the following reasons:
a.  Resign.
b.  Removal by the president, a majority of the Board of Directors, or a simple majority of the members present at a general membership meeting.
D.  Executive Officer of Recruiting:
1.  Duties and Responsibilities:
a.  Coordinate recruiting for all auxiliary units.
b.  Appoint a board of Assistant Recruiters with a Sr. Assistant from each Auxiliary.
c.  Oversee distribution and care of ALL loaner equiptment.  A log book must be maintained of all loaner equiptment.  That log book is to be at every event.
d.  In the event that the Office of the President is vacated, it is the duty of the Executive Officer of Recruiting to assist in the calling of a general membership meeting to elect a new President.
2.  Appointed by the President.  The office of Executive Officer of Recruiting may be vacated for the following reasons
a.  Resign.
b.  Removal by the President, a majority of the Board of Directors, or a simple majority of the members present at a general membership meeting.
E.  Trustee - Military Auxiliary
1.  The office of Trustee is an elected position which is filled for a term of 2 yrs.
2.  Duties and Responsibilities:
a.  To act as a liaison between the Military Auxiliary, the President and the Board of Directors.
b.  To see that any complaints or concerns are addressed in a timely and appropriate manner.
c.  To inform the President and Board of Directors of any and all complaints or concerns by members of the Military Auxiliary.
d.  Responsible for maintaining a record of attendance of all miliary membership at events.
3.  The office of Trustee may be vacated for the following reasons
a.  Resign.
b.  Removal by a simple majority of the members present at a general membership meeting with the Board of Directors Present.
Removal is initiated and investigated by a special committee appointed by the President and Board of Directors.  All complaints, investigations into those complaints, findings and results shall be documented into the Official Records of the 9th Kentucky Citizen's Guard, Inc.
F.  Trustee - Civilian Auxiliary
1.  The office of Trustee is an elected position which is filled for a term of 2 yrs.
2.  Duties and Responsibilities:
a.  To act as a liaison between the Civilian Auxiliary, the President and the Board of Directors.
b.  To see that any complaints or concerns are addressed in a timely and appropriate manner.
c.  To inform the President and Board of Directors of any and all complaints or concerns by members of the Civilian Auxiliary.
d.  Responsible for maintaining a record of attendance of all civilian membership at events.
e.  Document any concerns in regards to the Civilian camp or personnel.
f.  Conduct any investigations when asked to regarding the Civilian camp or personnel.
g.  Fully document details of any investigation into the Official Records of the 9th Kentucky Citizen's Guard, Inc.
h.  Submit findings and recommendation of action to the President and Board of Directors.  The President and Board of Directors will consider all the evidence submitted and may do any of the following
h1.  Find the Civilian Trustee's recommendation with merit and impose a penalty.
h2. Find the Civilian Trustee's recommendation without merit and dismiss the recommendation.
3.  The office of Trustee may be vacated for the following reasons
a.  Resign.
b.  Removal by a simple majority of the members present at a general membership meeting with the Board of Directors Present.
Removal is initiated and investigated by a special committee appointed by the President and Board of Directors.  All complaints, investigations into those complaints, findings and results shall be documented into the Official Records of the 9th Kentucky Citizen's Guard, Inc.
G.  The President and Board of Directors shall be members of the 9th Kentucky Citizen's Guard Inc. and it's affiliates exclusively.
H.  The Research Committee
1.  A voluntary committee made up of three individuals, whose primary task is to research information.  Members requesting research may do so, but such research will be at the discretion of the committee.
2.  The committee's findings, supported by documented facts, shall be final, unless said facts are overturned by evidence of a higher nature.
3.  All findings of each and every case will be maintained by an information librarian.  This person may be a committee member of may be a volunteer who has been approved by the Research Committee.
4.  The linrarian will also maintain a file of donated clothing patterns for use by members.
5.  The librarian will coordinate and keep track of the signing out of any Research Committee findings or donated pattens for clothes.  A log book must be maintained.
I.  Interactive Department
1.  A web page will be maintained by one or more volunteer(s) who have knowledge and access of the proper tools to do so.
2.  This web page will contain pertinent information regarding the organization, a recruiting area, and anything else deemed necessary by the organization.
3.  The operator(s) will be in direct contact with the President.  Nothing may be added to the page without notifying the President.
J. Event Activity Coordinator
1.  An elected position, the coordinator is expected to work between the auxiliaries to promote activities between civilian and military personnel at events when time is available to do so.  The term of this office is 3 yrs.
2.  This person is expected to inquire from members what they would like to do and initiate ideas as well.  It is also expected that information about such activities are placed by this person into the monthly newsletter in a timely manner.
ALL ACTIVITIES ARE SUBJECT TO THE EVENT SCHEDULE AND MAY CHANGE WITHOUT NOTICE.
IV.  Military Standard Operating Procedures
A.  The 9th Kentucky Volunteer Infantray, Company B is run with historical accuracy.
B.  The 9th Kentucky Volunteer Infantry, Company B is an auxiliary unit  of the 9th Kentucky Citizen's Guard, Inc., established November 22, 1997. It is organized as an average Confederate infantry company of the 1861-1865 time period. The Company is commanded in the field by a Captain and a field staff. All rank will be worn on the uniform by officers. N.C.O.sare offered the option of not wearing rank on their uniform if they so choose.
C.  All officers and non-commissioned officer (N. C. O) positions are appointed by the Military Review Board (hereafter referred to as the M. R. B.).  N. C. O. positions are created to fill the needs of the Company.
D.  Recruits will be properly trained in infantry tactics and weapons safety.  At the discretion of the field staff, or the M. R. B., a recruit may be asked to stand down in a battle scenario if it is shown he is not ready to perform safely in the field.
E.  Rank and Term of rank is as follows
1.  Captain; 2 years
2.  Lieutenants; 2 years
3.  1st Sgt.; 2 years
4.  All other Sgts.; 2 years
5.  All Cpls.; 2 years
V.  Military Duties, Responsibilities And Privileges Are As Follows:
A.  Captain:
1.  Duties and Repsonsibilities:
a.  Oversee the military activities of the 9th Kentucky Volunteer Infantry, Company B at events.
b.  Notify the field staff when he is unable to be at an event and assure that the proper person knows he will be in charge at that (those) event(s).
c.  When arriving at an event, locate and coordinate all necessities for incoming members.
2.  The rank of Captain may be vacated for the following reasons
a.  Resign.
b.  May be removed by the M. R. B.
B.  Lieutenants:
1.  Duties and Resonsibilities:
a.  Assist in the overseeing of the military activities of the 9th Kentucky Volunteer Infantry, Company B at events.
b.  Notify the field staff when he is unable to be at an event.
c.  Command the company when necessary.
d.  When arriving at event, locate and coordinate all necessities for incoming members.
2.  The rank of Lieutenant may be vacated for the following reasons
a.  Resign.
b.  May be removed by the M. R. B.
C.  1st Sgt.:
1.  Duties and Responsibilities
a.  Assist in the overseeing of the military activities of the 9th Kentucky Volunteer Infantry, Company B at events.
b.  Notify the field staff when he is unable to be at an event.
c.  Command the company when necessary.
d.  Maintain all records and notes from military events.
e.  When arriving at an event, locate and coordinate all necessities for incoming members
2.  The rank of 1st. Sgt. may be vacated for the following reasons
a.  Resign.
b.  May be removed by the M. R. B.
D.  Other N. C. O. 's:
1.  Duties and Responsibilities
a.  Assist in the overseeing of the military activities of the 9th Kentucky Volunteer Infantry, Company B at events.
b.  Notify the field staff when he is unable to be at an event.
c.  Assist in the teaching of drill and first person.
d.  Assist in the running of camp (i.e. see that there is enough wood, water etc.)
e.  Contact and encourage members and new recruits to come to events.  N. C. O. 's will be provided with a list of members and new recruits.
f.  When arriving at event, locate and coordinate all necessities for incoming members.
2.  Positions of other N. C. O. 's may be vacated for the following reasons
a.  Resign.
b.  May be removed by the M. R. B.
E.  General Operating Rules - Military
1.  Officers and N. C. O. 's are considered 'field staff' and entitled to command privileges on the field.
2.  Officers and N. C. O. 's are subject to discipline by the M. R. B. for violations of safety, displaying improper behavior, not reasonably fulfiling their role, or bringing an undesirable appearance to the organization.
3.  All charges and disciplinary actions must be documented, and put into the official records of the 9th Ky. Citizen's Guard, Inc.
4.  A charge may be filed in writing, through the military liaison with the M. R. B. by any member of the military.  An investigation will ensue within 10 days and determine if there is any merit to the charge.
5.  If the M. R. B. finds no merit to the charge the matter will be noted in the Official Records of the 9th Kentucky Citizen's Guard, Inc. and dropped.
6.  If, however, there is merit to the charge, the M. R. B. will file a 'court-martial' of the individual.  Both the plantiff and defendant will have chance to present any evidence and have their story heard.  This 'court-martial' shall be concluded no later than 30 days from the filing of the charge.
7.  Should the M. R. B. find the accused 'guilty' of a violation, they may impose disciplinary action up to and including removal of rank.  If the M. R. B. feels that additional action needs to be taken they can refer the matter to the President and Board of Directors for review.
VI. Auxiliary Review Boards
A.  The Civilian Review Board (C. R. B.)
1.  Definition:  The Civilian Review Board (hereafter referred to as the C. R. B.), is a group of not less than 3 individuals from the Civilian Auxiliary who are elected to a 4 year term.  They are responsible for the day to day business of the Civilian Auxiliary.
2.  No person(s) serving on the C. R. B. may serve on the M. R. B.
3.  Neither the President or the Board of Directors are eligible to serve on the C. R. B.
4.  Duties and Responsibilities
a.  Setting and maintaining authenticity guidelines for the Civilian Auxiliary
(Subject to approval by the President and Board of Directors).
b.  Amending the authenticity guidelines for the Civilian Auxiliary as needed
(Subject to approval by the President and Board of Directors).
c.  Refer questions of authenticity to the Research Committee.
c1.  All evidence from both parties is to be turned into the Research Committee.
c2. All results found by the Research Committee are to be made known to the Civilian Auxiliary through the newsletter.
d.  Establish period impressions within the auxiliary (i.e. Nursing Corps., Christian commission etc.
(Subject to approval by the President and Board of Directors).
5.  The positions of those on the C. R. B. may be vacated for the following reasons
a.  Resign
b.  Removal initiated and investigated by a special committee appointed by the President and Board of Directors.  All complaints, investigations into those complaints, findings and results shall be documented in the Official Records of the 9th Kentucky Citizen's Guard, Inc.
B.  The Military Review Board (M. R. B.)
1.  Definition:  The Military Review Board is a group of 5 individuals appointed by the President and Board of Directors for a lifetime term.  This term may be revoked if deemed necessary by the President and Board of Directors.  Three of these members will be deemed 'active' and will handle the day to day business.  Two will be deemed 'pool' members who will ebcome active when a currently active member is under review by the Board.
2.  No person(s) serving on the M. R. B. may serve on the C. R. B..
3.  Neither the President nor the Board of Directors are eligible to serve on the M. R. B.
4.  Duties and Responsibilities of the M. R. B.:
a.  Appointment of all rank for a two year term
a1.  All persons running MUST be full members of the 9th Kentucky Citizen's Guard, Inc.
a2.  Every two years all Corporal positions shall be open to any member having served as a Private in the 9th Ky. Vol Indantry, Company B.  All Sgt. positions shall be open to any member having served as a Corporal in the 9th Ky, Vol. Infantray, Company B.  Officer's positions will be open to any members who have served as a Sgt. in the 9th Ky. Vol Infantry, Company B.
a3.  Entry ballots shall be put in every issue of the newsletter starting with the January issue of the appointment year.
a4.  A date of examination shall be designated at the Annual meeting of the appointment year.
a5.  All entries must be sent in to the M. R. B. no later than 30 days prior to the examination.
a6.  The parties running for a position shall be given the following tests
A written examination of the material expected to be known.

A practical test by demonstration in the field with the compan
a7.  Results will be tabulated in no more than 7 days after the examination.  Preferably by the end of the test day.
a8.  All entrants will be notified in writing of the results, and the results shall be posted in the following newsletter.
a9.  Should a tie occur, a 2/3 vote by the M. R. B. will determine the position.
a10.  Brevet positions shall be appointed by the commanding officer on an 'as needed' basis.  These appointments are only for the event in question, and may change day to day.
b.  Document any concerns in regards to the military camp and or personnel.
c.  Conduct any investigations when asked to regarding the military camp and or personnel.
d.  Conduct any court-martial regarding a change deemed to have merit.
e.  Pass judgement on said court-martial, and deliver a sentence for said offense, up to and including removal of rank.
f.  Fully document details from any investigation and/or court-martial into the Official Records of the 9th Kentucky Citizen's Guard, Inc.
g.  In cases where the M. R. B. feels that discipline more severe than removal of rank occurs the M. R. B. must exercise the following procedure.  The M. R. B. must write up a formal recommendation for such discipline and turn it in with all of its documentation of the incident and or court-martial to the President, Board of Directors for consideration.  The member or members who this judgement will effect will have an opportunity to either speak or submit a written statement to the President and Board of Directors.
h.  The President and Board of Directors will consider all the evidence submitted and may do any of the following:
h1.  Find the M. R. B. 's recommendation with merit and impose a stronger penalty than the M. R. B. can deliver.
h2.  Find the M. R. B. 's recommendation without merit and dismiss the recommendation, while allowing the original charge, verdict and punishment to stand.
h3.  Find the M. R. B. 's recommendation without merit, dismiss the recommendation, and dismiss the original charge, verdict ad any punishment for that charge
5.  The positions of those on the M. R. B. may be vacated for the following reasons
a.  Resign.
b.  May be removed by the President and Board of Directors.
VII.  No persons under the age of sixteen (16) will be permitted to handle weapons or black powder.
VIII. Definitions and Levels of Military Members
A.  Membership in the 9th Kentucky Citizen's Guard, Inc. will preclude membership in the 9th Kentucky Volunteer Infantry, Company B.
B.  Levels and definitions of military members are:
1.  Prospect - A potential new recruit (see definition), someone who has not been to an event as a participant.
2.  New Recruit - A member who has attended between 1 and 5 events and present for roll call.
3.  Recruit - A member who has attended between 6 and 10 events and is in the process of purchasing his personal uniform, accouterments and required camping equiptment, and is present for roll call.
4.  Veteran - A member who has his own uniform and equiptment, who has attended twenty events and is present for roll call.
IX. Military Purchase Guidelines
A.  First Year Purchase Guidelines
1.  Shell Jacket.  Columbus Depot type I (five or six button). Made of Jean-cloth.  French blue trim required.
2.  Shirt.  Proper Cut and material.  Un-bleached white muslin preferred.
3.  Trousers.  Proper military cut made of Jean-cloth.
4.  Shoes.  Black leather military brogan, rough side out
5.  Kepi. Jean-cloth.
6.  Canteen.  U. S. or Confederate type. (NO Blue Cover).
B.  Second Year Purchase Guidelines
1.  Haversack.  U. S. tarred encouraged.  White canvas approved.
2.  Blanket.  U. S. or Confederate type.  Period civilian accepted.
3.  Poncho.  U. S. or Confederate type.
4.  Rifle. U. S. or Confederate three band musket.
5.  Bayonet/Scabbard.  To match Rifle
6.  Leathers.  Black - Cap box, cartridge box, belt with buckle.  Painted canvas accepted.
7.  Shelter half.  U. S. or Confederate type.
X.  Motion for Removal.
A.  All motions will be completed within 30 days of the written motion being submitted.
B.  A written motions to have a member can occur in two ways:
1.  A referral of a situation occuring in either the military or civilian camps can be turned into the President and Board of Directors by the M. R. B. or Civilian Trustee.  Being such a serious matter, any referral MUST comply to procedure listed for either of these entities.
2.  The President and Board of Directors may recommend such action to one another regarding a situation that is out of the domain of the M. R. B. or Civilian Trustee.
C.  Any written motion for removal shall be investigated by the President and Board of Directors.  Their findings shall be documented and written into the Official Records of the 9th Kentucky Citizen's Guard, Inc.
XI.  Removal.
A.  Upon receiving and investigating a written motion for removal, the President and Board of Directors, having found there sufficient evidence to substantiate the claim, shall have the power to impose any penalty up to and including removal from the organization.  Such a member would have to be deemed undesirable, and bring discredit upon himself and the 9th Kentucky Citizen's Guard, Inc.
B.  The results of this investigation will, in writing, be made known to the parties affected.
C.  All findings and decisions shall be documented and written into the official records of the 9th Kentucky Citizen's Guard, Inc.
D.  Should the member in question be removed they forfeit their membership and any privileges thereof.
XII.  Dissolution.
The following is the procedure to be followed for the dissolution of this organization.
A.  All monies will be donated to the Association for the Preservation of Civil War Sites (APCWS) or a similar preservation organization.
B.  All equiptment owned by the organization shall be handled in the most appropriate following manner:
1.  Liquidation and donation of monies to the Association for the Preservation of Civil War Sites (APCWS) or a similar preservation organization.
2.  Donation of equiptment to another organization.
C.  All equiptment 'on loan' to the organization shall be returned to the rightful member.
D.  All names on the charter shall be removed by the President and Executive Board, and the organization shall be legally dissolved.
XIII.  Amending the By-Laws.
A.  These By-Laws may be revised or amended by a simple majority present attending a properly called meeting of the general membership.  Proposed revisions must be submitted in writing, to the President and Board of Directors at least 45 days prior to a scheduled meeting at which the proposition will be voted on.
B.  Any policies affecting the 9th Kentucky, Citizen's Guard, Inc. not otherwise addressed in these By-Laws which are approved by vote of the membership attending a properly called meeting shall be attached to these By-Laws as 'General Orders'.
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