FILE MANAGEMENT
For File Management in Windows '95 & '98.
Table of Contents:
Start button and taskbar
My Computer
Windows Explorer
Copy between folders
TO CREATE A FOLDER
To COPY between folders
To MOVE a file between folders.
To DELETE a file from a folder.
To rename any folder.
To rename a file
To Search for Files and Folders
A LOOK AT WINDOWS EXPLORER
Opening Recently saved documents.
To Clear the recently modified documents list.
To Use The Recycle Bin
A LOOK AT MY COMPUTER
A LOOK AT FILE MANAGER.
Installing new software
Auto-Start
Copying and Moving Files
To use drag and drop instead of menus
To start a program by using the Run command
To select multiple files and folders
To start a program each time Windows starts
This File Management Article Covers
Saving : Coping : Moving: Files, Folders, Programs, Recycle Bin:
There are two new tools for File Management in Windows 95 & 98 that were not available in Windows 3.11. They are the Windows Explorer and My Computer. Explorer is very similar to the old File Manager, while My Computer takes an easy to use Windowed approach.
At the bottom of your screen is the taskbar. It contains the Start button, which you can use to quickly start a program or to find a file. It's also the fastest way to get Help.
When you open a program, document, or window, a button appears on the taskbar. You can use this button to quickly switch between the windows you have open.
You can use My Computer to quickly and easily see everything on your computer. Double-click the My Computer icon on the desktop to browse through your files and folders.
In Windows Explorer, you can see both the hierarchy of folders on your computer and all the files and folders in each selected folder. This is especially useful for copying and moving files. You can open the folder that contains the file you want to move or copy, and then drag it to the folder you want to put it in.
To find Windows Explorer, click the Start button, and then point to Programs.
Shortcut menusYou can use your right mouse button to click any item and see a shortcut menu. This menu contains common commands that you can use on the item you clicked. For example, by clicking a file with your right mouse button, you can choose to open, copy, or delete it.
To do this exercise you need to have previously created a folder on the desktop called say My Folder or Documents and have created a second folder on the desktop, call it "Another folder".
Click the RIGHT Button of the mouse in the middle of the desktop.
Select new from the popup menu by clicking it. Select folder from the sub-menu.
Type My Folder to name the folder and press the Enter (Return) key.
A new folder has been created on the desktop. Repeat the procedure this time call the new folder Another Folder.
If you have a sample file on the desktop Drag & Drop it onto the My Folder icon.
1. Double click on the My folder icon that contains the
. document you wish to copy.2. Select the file you wish to copy.
3. From the menu bar select Edit.
4. Select Copy.
5. Double click on the Another Folder Icon.
6. From the menu bar select paste.
To MOVE a file between folders.
1. Double click on the My folder icon that contains the
. document you wish to Move.2. Select the file you wish to copy.
3. From the menu bar select Edit.
4. Select Cut.
5. Double click on the Another Folder Icon.
6. From the menu bar select paste.
To DELETE a file from a folder.
1. Double click on the Another icon that contains the
. document you wish to Delete.2. Select the file you wish to Delete.
3. From the menu bar select Edit.
4. Select Delete
5. Confirm the deletion by clicking the yes button to send it
. to the recycle bin.
To rename the My folder folder.
1. Right click the mouse on the Folder called My Folder.
2. Select Rename.
3. Type Your Folder.
(copy one of the desktop files into the Your Folder folder and continue with exercise 5.)
1. Double click the mouse on the Folder called Your Folder
. to open it.2. Select the file you wish to rename.
3. Type your new name and press the Enter / return key.
To Search for Files and Folders.
1. Click the start button.
2. Click Find.
3. Select Files or Folders.
4. Select the date modified tab.
5. Click the find all files created or modified check box.
6. Select during the previous month check box.
7. Click the up arrow to search the number of months to 2.
8. Select the advanced tab click the down arrow of the Of
. Type list.9. Select the type of document you are looking if you know
what you are seeking or leave the setting ALL FILES
AND FOLDERS then click the Find Now button.A list of the documents or files that you are seeking and that have been worked on in the last 2 months appears.
1. Click the Start button.
2. Select programs.
3. Click Windows Explorer to load it.
From here we see the inner directory, folder, and file structures
Opening Recently saved documents.
1. Click the start button.
2. Click documents.
3. Click on one of the recently saved documents to open it.
To Clear the recently modified documents list.
This action does not delete these recently modified documents.
1. Right click the Taskbar.
2. Select properties.
3. Select the Start menu programs tab.
4. Click Clear and click OK this clears all the recently
. modified list of documents.5. Click the Start button and select Documents to see that
. it is now empty.
You will need to have a test file in the 'my folder' folder to complete this.
1. Double Click the My Folder folder icon.
2. Select the file that is in the folder.
3. Right click that file.
4. Select Delete and click Yes to confirm deletion.
5. Double click the Recycle Bin icon from the Desktop and
. see your file you just deleted.6. From the menu bar select Undo delete. your file is back
. in the spot where you originally deleted it from.
Like Windows Explorer My Computer and File Manager are used for file management
1. Double click my computer.
2. Double click the C: to see an iconized view of the
. contents of the hard disk drive, Drive C:3. Double click the WINDOWS directory to see its contents.
1. Click the Start button.
2. Click RUN.
3. Type WINFILE
4. Click the Ok Button.
Most Software you purchase for your computer can be installed easily and safely by using the following method.
To copy a program to your computer (into hard disk C:)
Through STARTUP, SETTINGS CONTROL PANEL &, ADD/REMOVE PROGRAMS icon.
use the following steps insert the floppydisk or CD you wish to install into its drive .
1. Press the start button take the mouse to settings and then to control panel and click mouse a Window called Control Panel will appear on the screen double click the mouse on the Icon called Add & Remove programs.
2. Up comes another screen have a read of its Directions then click once with the mouse on the Install Button Up comes yet another window read the instructions and click the mouse on Next now usually windows will find the install program or the EXEcution file itself and all you have to do is click the mouse on the Finish Button and it is done.
Now if you would like to try example two at home yourself that's fine, however only choose an easy program first, all Microsoft CD programs are easy to install. Choose Microsoft Works. Or MS Encarta 95 Do not worry to much about getting into trouble it is impossible to get these two wrong just follow the on screen instructions and follow your nose.
A lot of computer users like to have specific programs startup as soon as they turn on their computer For example if you were in business you may want your accounts program and maybe WORKS to open with the turning on of the computer. In order to do this follow the steps that follow.
To start a program each time Windows starts.
1 Click the Start button, and then point to Settings.
2 Click Taskbar, and then click the Start Menu Programs
. tab.3 Click Add, and then click Browse.
4 Locate the program you want to start, and then
. double-click it.5 Click Next, and then double-click the StartUp folder.
6. Type the name that you want to see on the Startup
. menu, and then click .... Finish.
If Windows prompts you to choose an icon, click one, and , then click Finish.
Copying and moving files with Windows 95 is a matter of Drag and Drop. To copy or move a file follow these steps.
These instructions work both with My Computer and Explorer.
1. Select the Files you would like to Move or Copy. This can be done by dragging around the files you wish to transfer.
2. Click on the selected file(s) and drag them to their destination
Remember that you can drag a file or folder into another folder, different disk drive or the Recycle Bin. Windows follows the guidelines below when deciding whether you wish to Move or Copy.1. When dragging to a different disk drive Windows will automatically COPY that file
2. When dragging to another location on the same disk, Windows will MOVE the files, unless you hold down the CTRL key when you drop the file.
Files can either be saved into the desktop, or they can be dragged onto it from My Computer or Explorer. As an exercise create a document in Word Pad (Click on the Start Button Programs / Accessories) and Save it in the Desktop. When you close down Word Pad, you should see an icon for your newly created file. That icon is your file, to delete the file (ie: send it to the Recycle Bin), right-click once on the icon and choose delete from the Context Menu that appears. I would recommend placing only temporary documents on the Desktop, and never move program files to it. For permanent create a Shortcut to the file instead of actually moving.
To use drag and drop instead of menus
1 In My Computer or Windows Explorer, find the file or
. folder you want to work with.2 Make sure the place you want to drag the file or folder to
. is visible.3 Drag the file or folder to the destination.
TipsYou can hold down a key while dragging for the following:
To move a file, use SHIFT.
To copy a file, use CTRL.
To start a program by using the Run command
1 Click the Start button, and then click Run.
2 In the Open box, type the location and name of the
. program you want to start.
Tips
If you don't remember the location or name of the program file, click Browse.
To select a program you started recently, click the down arrow in the Open box, click a program in the list, and then click OK. You can open a file or folder or connect to a shared computer by typing its path in the Open box.
To select multiple files and folders
In the folder window, hold down the CTRL key, and then click each item you want to select.
To select all the files and folders in the window, click the Edit menu, and then click Select All.
To select a group of files that are next to each other, hold down the mouse button and drag a rectangle around the files you want to select.
To start a program each time Windows starts
1 Click the Start button, and then point to Settings.
2 Click Taskbar, and then click the Start Menu Programs
. tab.3 Click Add, and then click Browse.
4 Locate the program you want to start, and then
, double-click it.5 Click Next, and then double-click the StartUp folder.
6 Type the name that you want to see on the StartUp
. menu, and then click Finish.If Windows prompts you to choose an icon, click one, and then click Finish.
End.