| May 9, 2005 Booster Minutes
President Darrell Dukes called the meeting to order at 7:07pm. The minutes were on hand for review and are also available on website. A motion to accept minutes as presented was made, seconded and approved. Heidi Dukes read the Treasurer�s report. A motion to accept report was made, seconded and approved. Old Business Phone Tree � Darrell will try to get phone numbers to Suzanne for upcoming Freshmen so they can be notified of meeting scheduled for June. Trip Recap � Mr. Eli was extremely pleased with the performances and behavior of the students. Five Superior ratings and one Excellent were awarded to the bands and choirs. He has talked with the president of Classic Music Festival to voice his concerns about a few things including not getting a final itinerary until the day before departure, the hotel having us spread out through 24 floors and the rooming lists not being updated which made for a delayed checking in process. He said next year the rooming lists and bus lists will be finalized in January without exception. Parents expressed a need for a thermometer in the medical kit. A suggestion was also made to have contingency plans/money to utilize in case of inclement weather. Mr. Eli hopes to announce next year�s destination at the June meeting. He also expressed gratitude for the freshman chaperones for their help on the trip. Darrell reported some other good news that the rental truck expense was $85.04 less than projected. Student Scholarship Committee � Marilyn Davis will pick up applications Tuesday and her committee will meet Thursday. She will notify Darrell of the winners so he can make certificates for presentation at the Spring Concert. Anne Cousins will make the announcements. Relay for Life � Student Chair, Missy Moore reported the event had to be postponed a week because of inclement weather predictions. She has memos regarding shifts, food assignments, and other duties available and will remind those who have signed up to participate of their obligations. She has plenty of drinks and does not need anymore. Missy got a well deserved round of applause for her efforts pulling this event together. Next year�s captain is Mike Holdridge. The Jazz Band will not perform because a definite time frame could not be determined by the Relay for Life organizers. State Fair Parking � Carol Moore is the event chair and will be present throughout July 21st to the 30th. She and Darrell met with Bill Jester and they think the rerouting of the traffic flow should be much better this year. Carol has sign up sheets ready for each day of the state fair and is asking for parents to sign up for Day Captains with a designated student as their assistant. Each day has a predetermined amount of slots to fill for each shift. It is the responsibility of the captains to get these slots filled and confirm them shortly before the fair begins. The entire amount paid by the State Fair will go to Student Accounts this year in an effort to make this a more worthwhile fundraiser for the students. In addition to water, fruit will be passed out to parkers this year. Carol would like to have experienced parkers in attendance Monday and Thursday, as they are the busiest days. Parking takes place from 7am to 9pm. Open-toed shoes are not permitted (due to chemicals that are sprayed in the parking areas). Fundraisers 2005-2006 � Darrell urged the chairs for the upcoming fundraisers to enlist the help of underclassmen parents so the procedures can be taught and passed on. Open Chairs � Volunteers are needed to act as Events Publicist and Apparel Chair. Anyone wishing to help out should contact a board member. Nominating Committee � The slate of nominees for Booster officers are: Robert Wingo, President Diaz Bonneville, Vice President Rama Peri, Treasurer Connie Holdridge, Student Account Treasurer Joan Williamson, Secretary A motion to accept slate of officers was made, seconded and approved. All were voted into office unanimously. The next term begins in July. New Business Accountants � Darrell asked if anyone was an accountant that could take over doing the tax returns for the Boosters. None were in attendance. Anyone wishing to do this should contact a Board member. Typist � Carol Moore will convert Bi-laws and procedures to MS Word so documents can be easily accessed and reproduced. Rehoboth Main Street is proposing a new fundraiser which would employ 30 parents/students on July 3 fireworks celebration for 3 to 3 � hours. In return for the time worked, a donation would be made to the Boosters and allocated to the student accounts based on hours worked. More details to come. Car Washes � A request for a chairperson to organize car washes over the summer months went unanswered although most agreed they were a good fundraiser. Possible locations mentioned were the Beacon Motel, St. Jude�s and the Bus Barn. Anyone can put on a car wash anytime and should contact a Board member for information. Upcoming Concerts and Performances � The Spring Concert will be Monday, May 23 at 7pm. Students are to dress in �Springy� attire. Choirs will perform first followed by the bands. Acknowledgement of Seniors and Scholarship winners will take place during the Senior band�s performance. The Jazz Band will play at the Rehoboth Bandstand Sunday, May 29 at 7:45pm. On Monday, May 30, Memorial Day will be observed at the Bandstand beginning at 11am. Any student who wishes to participate is urged to attend. A tentative concert by both Jazz Bands is scheduled for June 1, 7pm at Milton Town Park. Mr. Eli will also take the current Freshmen Jazz Band to perform for the eighth graders at both middle schools. Senior Night � Joan Williamson will contact Dan Cook to verify cost of pictures for Senior Night. It was decided that pictures should be taken at 6pm before the concert begins. All Senior band and choir members will be acknowledged at the same time. It was suggested that the first few rows of seats should be reserved for Senior parents to facilitate an easier flow for the presentation of flowers from students. Diaz Bonneville will emcee and Julie Wilson is event chair. The next meeting is scheduled for June 13. Meeting was adjourned at 8:22pm. Submitted by Suzanne Steele, Secretary. |