| Booster Minutes March 14, 2005
President Darrell Dukes called meeting to order at 7pm. The minutes from February meeting were on hand and are also posted on website. A motion to accept the minutes was made, seconded and approved. Heidi Dukes read Treasurer�s Report. A motion to accept the report was made, seconded and approved. There was a discussion about State Fair parking and the amount of money earned per hour. A few years ago, the Boosters voted to take $3,000 from State Fair Parking earnings and deposit into the General fund. There was some discussion about making State Fair Parking more profitable for the workers and that maybe we should not redirect this money to the General fund. Darrell said that it was a decision that the booster members had to make. It was also pointed out that if this money did not go to the General fund, then another method to replenish the general fund had to be found. There was an inquiry about the average annual expenditures made from the General fund. Heidi will make a presentation at next month�s meeting outlining average expenses paid for by General Fund. A decision to repeal the $3,000 automatic deposit was tabled until the Boosters have a chance to review and discuss the options. Old Business Phone Tree � Most people in attendance were notified by the Phone Tree. It was noted that choir parents were not being called because the phone chairperson does not have a legible choir roster. Suzanne Steele, chair of phone tree, asked Ms. Kelso to find some volunteers within the choir to develop a phone tree so the existing phone tree captains would not have to make additional calls. Senior Night � Mr. Eli intends to honor graduating seniors during the Spring Concert. However, at the meeting it was discovered that there is some confusion as to whether Band and Choir will give their performances on separate nights. Mr. Eli and Ms. Kelso will meet to make final scheduling decisions. County Band � The County Band concerts went well with the majority of the Senior band being Cape students. Trip Information � The final itinerary is not yet set due to logistical complexity of adjudicated performance scheduling. We are tentatively set to leave the high school around 8 or 9pm, Wednesday, April 27. We would arrive in Atlanta mid-morning on Thursday. We may then tour Underground Atlanta and the World of Coca-Cola. Friday is set aside for performances and we may have up to six groups performing. Saturday will be spent at Six Flags over Georgia with the Marching Band marching through the park. Later that night will be the Banquet and presentation of Awards. Sunday we will return home. Mr. Eli is trying to solicit civic donations to help defray the added cost per person due to some students dropping out of trip without advance notice to the teachers. Trip Payments � Balance for trip is now due. Please contact Student Accounts Treasurer, Terina Kreitzer, with any questions. Choir � Ms. Kelso expressed concern that the choir program feels disconnected from Booster organization. The lack of a choir phone tree may be part of the problem. It was suggested that the Choir officers attend Booster meetings and inform the choirs of information learned from the booster meetings. Nominating Committee � Chairs Stephanie Williams and Marilyn Davis reported that progress has been made for the search for officers for next year with the exception of Secretary. Job duties for this position include taking notes during meetings, typing up minutes, emailing to the president for proofing, bringing copies to meetings and writing occasional letters. If you would like to become more involved in the booster organization and your student�s activities, please consider running for this office. If you know someone that you think could be a good secretary, please contact one of the nominating committee members. Student Scholarship Committee � Marilyn Davis made a call to the guidance department inquiring information for the Scholarship Committee so they may proceed with their efforts. Uniforms � All students should have their uniforms dry-cleaned and turned in to the school regardless of trip participation. Use of old jackets are not yet determined. Relay for Life � This year, Relay for Life will be held Friday, May 6, beginning at 6pm and conclude Saturday, May 7, at 8am at Holly Lake Campgrounds on Rt. 24. The theme is Blazing Trails for a Cure. Letters were read on behalf of the event coordinator and student representative to ask for student and parental chaperone participation. There is a $10 registration fee due by March 18. The goal for all team participants is $100 in pledge money. The Jazz Band has been asked to perform and Ms. Kelso will check into the Choir performing as well. Additional Fundraisers � There are currently no fundraisers between Fruit and Flowers (Christmas time) and Joe Corbi Pizza Sales (summer). There was discussion whether additional fundraising is needed. Suggestions for fundraisers included bulb sales, another Joe Corbi sale, dinners, car washes, etc. Also, there was discussion about how to get people more involved with existing fundraisers. Next Year�s Trip � Mr. Eli informed the meeting participants that he had been receiving quite a few emails from organizers of an Easter festival in Edinburgh, Scotland, wanting the band to attend next year. This is the same organization that hosted the band in London a few years ago. Although it has not yet been confirmed, British Airways may be holding a $25,000 deposit paid by the Boosters prior to Sept. 11 for the cancelled trip to the Netherlands that might be able to be used. This trip would take place Easter, 2006. Per person price could approach $2,000.00. All in attendance were in favor of pursuing the idea. However, it was suggested to Mr. Eli that he draft a letter to all the parents and ask their opinions, as well. Next meeting is scheduled for Monday, April 11 at 7pm. A motion to adjourn the meeting was made. The Meeting was adjourned at 8:40pm Submitted by Suzanne Steele Secretary |