| CHHS Music Boosters
Minutes July 10, 2006 The meeting was brought to order at 7:10pm. All new comers were welcomed and thanked for coming. President Robert Wingo introduced all the board officers. He restated briefly that our primary mission is to provide a means of support through organized fundraisers that help to defray the costs of any band trips and uniforms. Additionally, the Music Boosters serves as a means of moral adult support to all Music Students. A motion was made for the minutes to be accepted, seconded and approved. Treasurers Report Rama Peri gave a brief description of how our accounts are set up; the virtual accounts are how the money is divided for purposes of spending i.e.:the Student Account presently has $11.746.57, the General Fund has $5,190.87, the Rifle Fund �($25.27), and the Scholarship fund has $4,479.44. The actual accounts within the bank are broken down differently � they are, Checking with $5,210.75, Money Market with $11,701.42, and Scholarship with $4,479.44. Student Accounts Connie Holdridge reported that there is $11,746.57 in student accounts. She gave a brief overview of how the accounts work. Each time a student works on a fundraiser, excluding general fundraisers, the hours they worked and the dollars they earned are added into their personal account. This money is kept to be put to use when the students travel with the Music Program. If a student works for a general fundraiser, the money is deposited into the general fundraiser account. The money stays in each students account each year, ie: if they do not use all of it this year it is carried over to the next year. However, if money is left after graduation it is not refunded. It can be donated to another students fund or to the general fund. Directors Report Neither Barry Eli or Gail Kelso were available to attend tonight�s meeting. Presidents Report Robert Wingo reported that tonight�s meeting is the kick off meeting for the new fiscal year in the Music Boosters Program. We are continuing to investigate the feasibility of a trip to London in the school year 2007/2008. Therefore, it is very important that we do a lot of fundraising. To that end we will need people and parents to step forward to chair many of these fundraisers. The first fundraiser of course is the State Fair Parking which begins in 2 weeks. There is still time to sign up and get involved. Many families have successfully paid for their trip by just working this fundraiser alone. Joe Corbis Pizza sales will be the next fundraiser and will be passed out to the students during band Camp in August. It is not certain at this time if one of the co-chairs from last year will be returning to chair this fundraiser. Questions on Trips A booster member asked if it had been definitely decided that we would be going to London? Robert stated that no, we are still investigating if feasible. A question was also raised as to who would be asked first -the School Board or the Music Boosters. Robert stated that the Music Boosters organization would vote on the trip first, and then if agreed upon, it will be presented to the School Board for approval. Presently we only have the boards� approval to investigate the trip. It was also asked if anything further had been done to secure this years incoming seniors a Cruise Trip. Peggy Kirby explained that Mr. Eli had looked into that and found that it would not work for our students. First, the cost was prohibitive and secondly the Cruise lines require an adult chaperone in each student�s room. He will continue to look for a trip that will not only be adjudicated, but also fun and affordable. Amendment to By-Laws The wording for the amendment to Article VI, section 3 of the by-laws was discussed at length. It was decided that exclusive language would not serve our organization. Presently it was agreed that the following wording best spoke our intention, �An amendment was made to allow any member in good standing with the Music Boosters Organization to be nominated and accepted to hold an office on the Music Boosters Board.� This will be presented at the August meeting and voted on at that time. State Fair Parking P.J. Hopkins reported that many contacts have already been made to remind students and parents that parking begins in 2 weeks. Day Captains will make final phone calls just prior to their days assignment. P.J. reported that many days do not in fact have Day Captains, and if anyone wants to volunteer for this job or for parking to please call her at 684-4455 or by contacting co-chair Lisa Bales at 644-1883. The day that needs the most volunteers at this point, both adult and student is Tuesday July 25th, however help is needed for the 26th, 27th, and 28th.as well. PJ reiterated that by working this fundraiser for the entire week can easily pay for your students trip. Students and parents are to pack a lunch and/or dinner each day. Snacks, drinks and lots of water will be provided. Also it was stated that all dirt roads have been covered in black top which will cut down considerably on the dust. New Business Robert Wingo reported that Committee Chairs are needed for the following; Band Camp Pizza Party Band Camp Picnic September Car Show Car Washes All directions and past notes have been maintained to help any incoming chair people to get started. Also, it is great to co-chair with another parent to share the work. Freda Burton volunteered to chair the Pizza party on the last Wednesday night of band camp. Rama Peri also advised that a new chair person is needed for the Fruit and Flower fundraisers held in November/December. The meeting was adjourned at 7:58pm. The next meeting will be during Band Camp on August 14th at 7pm. Minutes respectfully submitted by Joan Williamson. |