The Cheshire Beezers   Constitution

 

1. Principles upon which the organisation is founded.

 

a.      The organisation shall be known as The Cheshire Beezers, hereinafter referred to as 'The Club'.

 

2. The aim of The Club is to promote local interest in classic motorcycles, provide activities and a social forum for members and invited guests. 

 

3. Members of the club are welcome to form special sections e.g. one-make sections or sporting sections. These sections and their members may or may not be affiliated to other organisations.

 

2. Management and organisation of The Club

 

a)     The Club shall be managed by a committee comprising:-

 

Chairman.

Secretary

Treasurer.

 

b)     Members shall elect the committee members at the AGM.

 

c)      The committee shall have full executive powers and be answerable and accountable to the members. Members are encouraged to make suggestions to the committee about future events and organisational matters.

 

d)     A record of all decisions made at committee meetings, AGM’s, and/or EGM’s will be kept on file by the Secretary and be made available to members on request. The Secretary will endeavour to post minutes of meetings on The Club’s website.

 

3. Safety, Insurance, Indemnity

 

a)     All activities organised by The Club are entered into voluntarily and individuals must assess any risks for themselves before taking part. The Club will not accept liability for any loss or injury howsoever caused.

 

4. Meetings of members

 

a)     The routine dates, times and venues of meetings will be determined by The Club members at the AGM.

 

b)     If the agreed venue becomes unavailable or if a special event is organised elsewhere the committee will take all reasonable steps to notify members of the alternative venue.

 

5. The Annual General Meeting

 

a)     The AGM shall be held in October or November. The preferred date being around mid October.

 

b)     The agenda shall be drawn up by the Chairman and made available to the membership at least 14 days prior to the meeting. The agenda will also state the date, time and venue for the meeting.

 

c)      Only paid up members may vote at an AGM or EGM.

 

d)     The Chairman shall conduct all meetings. In the event of his/ her absence a temporary Chairman may be elected from the floor.

 

e)     All motions must have a proposer and a seconder.

 

f)        The agenda will consist, as a minimum requirement, of the following-

Minutes of previous meeting.

Matters arising.

Chairman’s report.

Treasurer’s report.  

Secretary’s report.

Election of officers.

Determination of membership fees for the following year.

Proposals by members received in time to be included in the agenda.

Proposals from the floor.

Any other business.

 

6. Extraordinary General Meeting.

 

a)     The purpose of an EGM is to provide members with an opportunity to take a decision which would otherwise be unconstitutional.

 

b)     An EGM may be called by either the majority of the committee or by one third (rounded up) of the total membership.

 

c)      The agenda will be drawn up by a representative of the group calling for the EGM and shall be available 14 days prior to the meeting.

 

d)     The agenda shall contain an explanation of why the EGM is necessary, the names of those who wish to call the EGM, and the motion(s) proposed.

 

 

7. Membership & Subscriptions.

 

a)     Membership is open to anyone with an interest in classic motorcycles.

 

b)     New members may join at any time of the year.

 

c)      The committee retain the right to refuse membership.

 

d)     Membership and/or subscription fees shall be determined by the members at the AGM.

 

e)     Membership is retained by the payment of an annual subscription, due each year on 1^st January or as soon as possible thereafter. Membership will be deemed to have lapsed for any person whose subscription is not paid by 1^st April.

 

 

8. Financial Management.

 

a)     The Club shall be non profit making. Members are expected to act on trust and declare any pecuniary interests relating to the activities of The Club.

 

b)     Funds shall be devoted to -

·        The pursuance of the aims of The Club.

·        The organisation of events in which all members are welcome to participate.

 

c)      All expenditure must be sanctioned by the committee.

 

d)     Reasonable expenses, approved by the committee, may be paid to any club member who has incurred personal expense whilst fulfilling club duties. Expense claims must be submitted in writing to the treasurer. The Club will only reimburse an amount not exceeding ‘out-of-pocket’ expenses.

 

e)     Under no circumstances shall the committee or any of its members take a decision which would cause The Club to run into debt.

 

f)        Should The Club be wound up the balance of funding, after payment to creditors, will be donated to registered charit/y/ies determined by the members at the winding-up meeting.     

 

 

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