agenda081301

WEST EARL TOWNSHIP
BOARD OF SUPERVISORS
REGULAR MEETING
AUGUST 13, 2001

AGENDA /Unofficial Notes

1. Call to Order

2. Approval of Minutes, July 23, 2001, Regular Meeting

3. Public Comment/Guests

a. Barry Gehman, President of the West Earl Fire Company would like to address
   the Board on the topic of the fire police. President Gehman presented a letter to the
   board from the solicitor stating that a member is no longer qualified for the fire
   police.
b. Documents from DEP regarding the matter of Dorm Frisbee filling in a pond on his
   property. Members of the board voiced concern that if the height of the property
   is changed to be higher than the road before the retention area is created that water
   will backup onto neighboring properties. No formal stormwater management plan is
   required unless the site is developed. Neighbors also again voiced their concern.
The owner agreed to and the board subsequently approved a motion to allow the
owner to fill in only the front 2/3 and if water backs up they will revisit the issue.

Resident of 18 W. Main voiced concern that the sides of the covert on her property is collapsing. The Roadmaster and Chairman will visit.

4. Subdivision/Land Development

a. "Unofficial" minutes from the July 25, 2001, Planning Commission Meeting.
b. Consideration of the planning module for the Weaver Fox Final Plan. Extension approved.
c. Consideration of the Harold E. Keppley Final Plan. Mr. Keppley is asking for a
   waiver of the preliminary plan processing procedure and approval of the plan. The
   Planning Commission granted a waiver of the preliminary plan processing procedures
   and approved the plan conditionally provided all requirements are met. Approved.
d. Consideration of the John Burkholder Lot Add-On. As part of the application,
   three waivers are being requested: (1) the preliminary plan processing procedures,
   (2) the plan scale requirements, (3) the stormwater management plan requirements.
   The Planning Commission granted these three waivers. All approved.

5. Old Business

a. Application for payment no. 10 from V.L. Rendina in the amount of $58,525.70. Approved.
b. Invoice from Engel Architects in the amount of $4,968.47. Approved.

6. New Business

a. Resolution No. 2001-14, authorizing the Township Secretary to dispose of records
   in accordance with the provisions of the Second Class Township Code. Approved.
b. Invoice from Engel Architects in the amount of $1,154.32. Approved.
c. Invoice from Heritage Design Interiors in the amount of $3,840.00 for the purchase
   and installation of vertical blinds. Approved.
d. Invoice from The Phillips Group in the amount of $33,933.50 for the balance of the
   furniture payment, fire-proofing filing cabinets, moving services, and freight charges.
   Approved.
e. Invoices from Quill office products totaling $1,308.62 for items associated with the
   new building. Approved.

7. Correspondence

a. Letter from the Ephrata Chamber of Commerce to the Lancaster County Planning
   Commission regarding the Township's rejected grant application. The Chamber
   voiced disappointment. There is a September 10 noon chamber meeting to discuss the
   Schaum's Corner situation.
b. Thank you letter from the Conestoga Valley Community Center.
c. Letter from the Lancaster Chamber of Commerce regarding the Route 23
   Community Coalition.
d. Notice of the 5th Annual Supervisors Picnic to be held Wednesday, August 29th.
e. Letter from Joel W. Miller requesting use of the baseball field from August 13th to
   mid October.
f. Letter from Josele regarding the Cocalico Creek Watershed Storm Water
   Management Plan. The plan wants all stormwater runoff to be treated. The board
   voiced surprise and disbelief at the proposal.
g. Letter from Josele regarding the alarm system ordinance. Josele wrote a proposed
   ordinance and the board will review.
h. Letter from Tim Breneisen regarding Ephrata Borough's request to use our
   composting site.

8. Manager's Report
    * This Thursday Chris Neumann from the LCPC, Hanna from Senator Wenger's office, and
       Pat are to meet to plan how best to reapply for the Schaum's Corner grant.
    * The insurance company wants lightning suppression system on the new building.
    * The Police Chief requested that the board approve a different Domestic Violence pamphlet
      (Section 2001-15). The board approved the new form.
    * The copier needs over $2000 of repairs. The board approved investigating a new copier.
9. Payment of Bills

10. Adjournment

The board approved painting the inside of the shop building for $5115.

Chairman Briggs reminded Pat to continue to pursue the Nutrient Management Manifests.