WEST EARL TOWNSHIP
BOARD OF SUPERVISORS
REGULAR MEETING
OCTOBER 22, 2001

AGENDA/Unofficial Notes

  1. Call to Order
  2. Approval of Minutes, October 8 2001, Regular Meeting
  3. Public Comment/Guests

    4. Dale Hartman at 590 Old Akron Road requested exemption from the trash service for an apartment that a family member is residing in. He said the apartment has no kitchen and the small amount of trash is taken by the resident to their place of work. The supervisors stated that they will need a letter stating the name of the business that the trash will be taken to since they are not allowed to give it to another household on the trash plan in the township.

    Darlene Montgomery, a member of the 3-township Comprehensive Plan, stated that she is worried that our township is not adequately represented at the meetings. She is worried that without more representation by those in the township with more knowledge that wrong decisions may be made. She stated that the meetings started as 18 people and are now down to 3. Supervisor Richard Stover then stated that he has had similar concerns while attending some of those meetings. Mark Hiester, a County Planner, was also at the Supervisors’ meeting and suggested a meeting with the West Earl Planning Commission. The board agreed to that suggestion. Supervisor Fisher also commented that the Supervisors do not have the ability to attend all meetings and must rely on the capabilities of the people delegated to various meetings.

  4. Subdivision/Land Development
    1. Amos Zimmerman is seeking a waiver of the land development process and storm water management requirements for a proposed pole building. Approved.
    2. Diehm & Sons is granting the Township a ninety day extension of time to review the Keppley Plan. Approved.
    3. Mylar signatures:
      1. David Stoltzfus Signed.
      2. John Burkholder Signed.
    4. Correspondence from RGS Associates regarding Fairmount Homes. Fairmount Homes is asking for an extension of the 5 year Land Development Plan on the West side of Cats Back Road. They would like a 1 year extension to build the last building. Approved. They also discussed the noncompliance of the stormwater plan on the East side of Cats Back Road. The Board authorized having Cory meet on site to discuss.
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  5. Old Business

    6. None

  6. New Business
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    1. Consideration of Resolution No. 2001-23, authorizing the Chairman of the Board of Supervisors to sign the DCNR grant application. The grant application is for $55,000 - $60,000 for playground equipment at Lion’s Club park over a two year period. Approved.
    2. Letter from our accountant at Miller & Miller explaining how using CPA’s to do year end audit differs from using elected auditors. The township currently has 2 auditors. One term is expiring (John Good) and no one is running to fill the position. The board is allowed to appoint one until the next election. The board will discuss with John Ford (a finance professional (CPA?) currently serving on the Planning Commission). Pat also stated how new standards are going into effect and that the board should consider the option of changing from elected auditors to a year end CPA audit. He stated that the CPA audit is much more thorough and may help future borrowing abilities. Using CPA’s will cost $9,000 - $10,000 a year. Miller and Miller is preparing a proposal.
    3. Invoice from Rettew Associates, Inc. in the amount of $5,607.81 for engineering work related to the preparation of materials for the transportation public hearing. This was for the Schaum’s Corner traffic situation. Approved.
    4. Invoice in the amount of $689.00 for garage door openers from Pro Keystone Garage Door for the new building. $650 approved.
    5. Invoice in the amount of $104.50 for concrete from Eagle Rental Center. Approved at last meeting.
    6. Invoice from Engel Architects in the amount of $985.86. Approved.
    7. Invoice from YSM in the amount of $122.51 for reproductions of the park master plan. Approved.
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  7. Correspondence
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    1. Letter from Hanover Engineering Associates, Inc. giving the Township notice that PPL Global is applying for a NPDES permit. Supervisor Stover commented that he still considers noise a potential issue. Supervisor Fisher commented that officials in E. Donegal visited one of these types of plants and said that they were very quiet – they could hold a conversation 10 feet away.
    2. Notice from DEP that they intend to issue plan approval to PPL Global with conditions. The conditions are a reduction from 167 tons of Carbon Monoxide to 100 tons a year. This allows them to be considered as non-Title 5 which means decreased fees and is a faster approval process.
    3. Letter from PPL Global’s solicitor regarding work being performed at their facility in the Township. Pat will ask Barry to find out what they are currenly doing along 222.
    4. Notice from the Lancaster County Solid Waste Management Authority regarding a Public Officials Breakfast to be held Wednesday, November 7th.
    5. Update from the Lancaster County District Attorney regarding the Drug Task Force.
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  8. Manager’s Report
    Pat stated that the board needs to consider signing the "Substantially Complete" forms for the new building. These forms do not release retainage. The board approved signing contingent on Josele approving.
    Pat brought up the following payments for Engel Architects:
    - LM&S Certificate of Payment. It was recommended to pay $6034 and hold $700 for replace slab and grills. Approved.
    - Clark Mechanical. $4710 for 35 cu. Yards of Rock removal that occurred last March. Approved.
    – Final Payment for Clark Mechanical for $11,600 for HVAC. Approved.
    Other Payments:
    - $678 for Village Farm Market for arbivitas along fence. Approved.
    - $565 for police brethalyzers. Approved.

    9. Ephrata borough is developing a letter of agreement for the leaf collection.

    Sylvan Fisher will look into reflectors in pavement in some areas.
  9. Payment of Bills
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  10. Adjournment
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