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BYLAWS OF Berryessa District Chapter African-American Parent Coalition ARTICLE 1
SECTION 1. OBJECTIVES AND PURPOSES The primary purposes and objectives of this AAPC organization shall be: Purpose-- We the parents, guardians, and friends of African American students, recognize the significance of sharing in the academic and social development of our children. Thus, we have come together to address all needs and concerns of our students; and to work towards specific goals that will challenge and insure each student the opportunity to reach their full academic potential. We seek to instill values in our youth, to encourage and foster a passion for learning and a respect for education. We are a resource of information, inspiration and encouragement for parents advocating for our children with the teachers, school board, district schools and community. Objective Expose students to academic enrichment programs
ARTICLE 2
SECTION 1. NUMBER The organization shall have Executive Board members and collectively they shall be known as the Executive Board. The number may be changed by amendment of this Bylaw, or by repeal of this Bylaw and adoption of a new Bylaw, as provided in these Bylaws. SECTION 2. EXECUTIVE BOARD MEMBERS The Executive Board shall be comprised of the following organizational people: - President
SECTION 3. POWERS Subject to the provisions of, and any limitations in the Bylaws relating to action required or permitted to be taken or approved by the members, if any, of this organization, the activities and affairs of this organization shall be conducted and all organization powers shall be exercised by or under the direction of the Executive Board. SECTION 4. DUTIES It shall be the duty of the Executive Board members to: a) Represent their individual schools, provide and disseminate information from local site to the District level. b) Perform any and all duties imposed on them collectively or individually by these Bylaws; c) Supervise all Committee Chairs, of the organization to assure that their duties are performed properly; d) Meet at such times and places as required by these Bylaws; e) Serve in an advisory capacity to the organization; f) Register their addresses with the Secretary of the organization and notices of meetings mailed or otherwise sent to them at such addresses shall be valid notices thereof.
SECTION 5. TERMS OF OFFICE Each Executive Board member shall hold office for 3 years, or until the next Executive board meeting following their resignation or until his or her successor is elected and qualifies as specified in these Bylaws.
SECTION 6. RESTRICTIONS REGARDING INTERESTED EXECUTIVE BOARD MEMBERS Notwithstanding any other provision of these Bylaws, no less than seventy-five (75%) of the persons serving on the board may be interested persons. For purposes of this Section, "interested persons" means: a) Any person who currently, or within the previous four (4) years has/has had a student enrolled in "the district" or "school".
SECTION 7. PLACE OF MEETINGS Meetings shall be held at the (District or District or School site) unless otherwise provided by the board or at such place designated from time to time by resolution of the Executive Board. In the absence of such designation, any meeting not held at the District or District or School site shall be valid only if held on the written consent of all Executive Board members, given either before or after the meeting and filed with the Secretary of the organization or after all board members have been given written notice of the meeting as hereinafter provided for special meetings of the board. Any meeting, regular or special, may be held by conference telephone or similar communication equipment, as long as all Executive Board members participating in such meeting can hear one another.
SECTION 8. REGULAR MEETINGS Regular meetings of the Executive Board shall be held on the First THURSDAY of every month at 7 PM, unless such a day falls on a legal holiday, in which event the regular meeting shall be held at the same hour and place on the next business day.
SECTION 9. SPECIAL MEETINGS Special meetings of the Executive Board may be called by the President, the Vice President, the Secretary, or by any two Executive Board members, and such meetings shall be held at the place, designated by the person or persons calling the meeting, and in the absence of such designation, at the District or School site.
SECTION 10. NOTICE OF MEETINGS Regular meetings of the board may be held without notice. Special meetings of the board shall be held upon four-(4) days' notice by first-class mail or forty-eight (48) hours' notice delivered personally or by telephone or telegraph. If sent by mail or telegraph, the notice shall be deemed to be delivered on its deposit in the mails or on its delivery to the Telegraph Company. Such notices shall be addressed to each Executive Board member at his or her address as shown on the books of the organization. Notice of the time and place of holding an adjourned meeting need not be given to absent Executive Board members if the time and place of the adjourned meeting are fixed at the meeting adjourned and if such adjourned meeting is held no more than twenty-four (24) hours from the time of the original meeting. Notice shall be given of any adjourned regular or special meeting to Executive Board members absent from the original meeting if the adjourned meeting is held more than twenty-four (24) hours from the time of the original meeting.
SECTION 11. CONTENTS OF NOTICE Notice of meetings not herein dispensed with shall specify the place, day and hour of the meeting. The purpose of any board meeting need not be specified in the notice. SECTION 12. WAIVER OF NOTICE & CONSENT TO HOLDING MEETINGS The transactions of any meeting of the board, however called and noticed or wherever held, are as valid as though the meeting had been duly held after proper call and notice, provided a quorum, as hereinafter defined, is present and provided that either before or after the meeting each Executive Board member not present signs a waiver of notice, a consent to holding the meeting, or an approval of the minutes thereof. All such waivers, consents, or approvals shall be filed with the organization records or made a part of the minutes of the meeting.
SECTION 13. QUORUM FOR MEETINGS A quorum shall consist of ______________ Executive Board members. Except as otherwise provided in these Bylaws, no business shall be considered by the board at any meeting at which a quorum, as hereinafter defined, is not present, and the only motion which the Chair shall entertain at such meeting is a motion to adjourn. However, a majority of the Executive Board members present at such meeting may adjourn from time to time until the time fixed for the next regular meeting of the board. When a meeting is adjourned for lack of a quorum, it shall not be necessary to give any notice of the time and place of the adjourned meeting or of the business to be transacted at such meeting, other than by announcement at the meeting at which the adjournment is taken, except as provided in Section 10 of this Article. The Executive Board members present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of Executive Board members from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by the Bylaws of this organization.
SECTION 14. MAJORITY ACTION AS BOARD ACTION Every act or decision done or made by a majority of the Executive Board members present at a meeting duly held at which a quorum is present is the act of the Executive Board, unless the Bylaws of this organization, require a greater percentage or different voting rules for approval of a matter by the board.
SECTION 15. CONDUCT OF MEETINGS Meetings of the Executive Board shall be presided over by the Chairperson of the Board, or, if no such person has been so designated or, in his or her absence, the President of the organization or, in his or her absence, by the Vice President of the organization or, in the absence of each of these persons, by a Chairperson chosen by a majority of the Executive Board members present at the meeting. The Secretary of the organization shall act as secretary of all meetings of the board, provided that, in his or her absence, the presiding officer shall appoint another person to act as Secretary of the meeting. Meetings shall be governed by _____________________________________, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these Bylaws.
ARTICLE 3
SECTION 1. NUMBER OF OFFICERS The officers of the organization shall be a President, a Vice President, a Secretary, and a Treasurer. The organization may also have, as determined by the Executive Board, one or more Vice Presidents, Assistant Secretaries, Assistant Treasurers, or other officers. The same person may hold any number of offices, except that neither the Secretary nor the Treasurer may serve as the President or Chairperson of the Executive Board.
SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE Although any person may serve as an officer of this organization, the Executive Board has the ongoing responsibility to insure adherence to Article 2, Section 6, re: "interested persons". With this in mind officers shall be elected by the general body membership and ratified by the Executive Board. Each officer shall hold office until he or she resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first.
SECTION 3. REMOVAL AND RESIGNATION Any officer, committee chair, or person in a responsible leadership position (at the District or School site level) may be removed, with proper cause, by the Chairperson with the approval of the E-Board, at any time. For purposes of this Section, "proper cause" means Organizational conduct: a);That is deemed by a majority of the Board or membership to be contrary to the purpose/mission of this organization as heretofore defined in Article 1. b)That attempts to use the "AAPC" name, or logo (which are a legally registered trademarks) in any way other than that defined in its mission statement or direction as defined by the E-Board members. c)At the Umbrella or Chapter level that seeks to pursue an agenda in opposition to the letter or "spirit" of the goals and direction of the AAPC. d)That is proven to be illegal.
SECTION 4. VACANCIES Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by a special election of the membership. In the event of a vacancy in any office other than that of President, such vacancy may be filled temporarily by appointment by the President until such time as the election fills the vacancy.
SECTION 5. DUTIES OF PRESIDENT The President shall be the main operating officer of the organization. Responsibilities include supervision and control of the affairs of the organization, and the activities of the officers and committee chairs. He or she shall represent the Berryessa District AAPC at all "Umbrella AAPC" meetings. Unless another person is specifically appointed as Chairperson of the Executive Board, he or she shall preside at all meetings of the Executive Board. The President shall preside at all meetings of the members. The President shall co-sign, with Treasurer, all checks for expenditures. He or she shall interface with outside groups, as spokesperson, on behalf of the group.
SECTION 6. DUTIES OF VICE PRESIDENT In the absence of the President, or in the event of his or her inability or refusal to act, the Vice President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions on, the President. The Vice President shall have other powers and perform such other duties as may be prescribed by these Bylaws, or as may be prescribed by the Executive Board. The Vice President will represent the AAPC on the "Superintendents Parents Advisory Committee".
SECTION 7. DUTIES OF SECRETARY Certify and keep the principal records of the organization, the original, or a copy of the Bylaws as amended or otherwise altered to date. Keep records or a book of minutes of all meeting of the Executive Board members, and, if applicable, meetings of committees of Executive Board members and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof. Provide district-wide information to the "Umbrella AAPC for inclusion in "BRIDGES", the newsletter. See that all noticed are duly given in accordance with the provisions of these Bylaws. Be custodian of all records. Keep a membership book containing the name and address of each member. In general, perform all duties incident to the office of Secretary and such other duties as may be required by these Bylaws.
SECTION 8. DUTIES OF TREASURER Subject to the provisions of these Bylaws relating to the "Execution of Deposits, and Funds," the Treasurer shall: Have charge and custody of, and be responsible for, all funds of the organization, and deposit of all such funds in the name of the organization in such banks, or other depositories as shall be selected by the Executive Board. Receive and give receipt for, monies due and payable to the organization from any source whatsoever. Co-sign with President/Chairperson all checks to pay expenses. Disburse, or cause to be disbursed, the funds of the organization as may be directed by the President or the Executive Board, taking proper vouchers for such disbursements. Keep and maintain adequate and correct accounts of the organization's business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses. Render to the President and E-Board, whenever requested, an account of any or all of his or her transactions as Treasurer and of the financial condition of the organization. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports. In general, perform all duties incident to the office of Treasurer and such other duties as may be required by these Bylaws, or which may be assigned to him or her from time to time by the Executive Board.
SECTION 9. DUTIES OF MEMBERS FROM EACH SCHOOL IN THE DISTRICT Members need to attend the monthly School Site Council (SSC) for the school they represent. Information is shared in both directions. SSC needs a report on useful information discussed at monthly meetings at Berryessa-AAPC, and Berryessa-AAPC would then report and share information from their SSC.
ARTICLE 4
SECTION 1. ACADEMIC COMMITTEE a) Monitor students' academic performance. b) Coordinate and implement educational enhancement programs. c) Work closely with counselors to insure that students are being informed of academic requirements that include scheduling of PAT and SAT9 testing. d) Work closely with compensatory programs coordinator to insure that students in school based programs (MESA, BSP, GATE, Jose Valdez, Chapter I, etc.) are receiving benefits. e) Help in selecting students with outstanding achievements to receive recognition awards.
SECTION 2. MEMBERSHIP COMMITTEE a) To encourage and maintain membership in the group b) Solicit parent' involvement and participation. c) Notify parents of on-going events. d) Serve as an alternate to the "Superintendents' Parents Advisory Committee" SECTION 3. FUNDRAISING COMMITTEE a) Develop and implement plans to raise funds for all group activities. b) Outline and present to the Executive Board budget and plans for the year.
SECTION 4. OTHER COMMITTEES The organization shall have such other committees as may from time to time be designated by resolution of the Executive Board. The additional committees shall act in an advisory capacity only to the board and shall be clearly titled as "advisory" committees.
ARTICLE 5
SECTION 1. DETERMINATION AND RIGHTS OF MEMBERS The organization shall have only one class of members. No member shall hold more than one membership in the organization. Except as expressly provided in or authorized by the Bylaws of this organization, all memberships shall have the same rights, privileges, restrictions, and conditions.
SECTION 2. QUALIFICATIONS OF MEMBERS The qualifications for membership in this organization are as follows: 2) Actively participate in AAPC activities/functions. 3) Current status on all dues???
SECTION 3. FEES, AND DUES/ DONATIONS (a) The annual dues payable to the organization by members shall be: $ 10/Family
SECTION 4. NUMBER OF MEMBERS There is no limit to the number of members the organization may admit.
SECTION 5. NONLIABILITY OF MEMBERS A member of this organization is not, a such personally liable for the debts, liabilities, or obligations of the organization.
ARTICLE 6
SECTION 1. PLACE OF MEETINGS Meetings shall be held in the Board Room of the District (Board Site) unless otherwise provided by the board or at such place designated from time to time by resolution of the Executive Board. In the absence of such designation, any meeting not held at the Board Site shall be valid only if held on the written consent of all executive board members, given either before or after the meeting and filed with the Secretary of the organization or after all board members have been given written notice of the meeting as hereinafter provided for special meetings of the board. Any meeting, regular or special, may be held by conference telephone or similar communication equipment, as long as all board members participating in such meeting can hear one another.
SECTION 2. REGULAR AND ANNUAL MEETINGS The regular meetings of the members shall be held monthly on the First Thursday of each month, at 7 PM. The members shall meet annually on the 2nd Thursday in February, at the Board Room at 6:00pm, for the purpose of electing executive board members--to the Executive Board, and committee chairs. The candidates receiving the highest number of votes shall be elected. Each voting member shall cast one vote, with voting being by ballot only. If the day fixed for the regular meetings or the annual meeting falls on a legal holiday, such meeting shall be held at the same time and place on the next business day.
SECTION 3. SPECIAL MEETINGS OF MEMBERS (a) Persons Who May Call Special Meetings of Members Special meetings of the members shall be called by the Executive Board, the Chairperson of the Board, or the President of the organization. In addition, special meetings of the members may be called by forty percent (40 %) or more of the members, at district or school site level.
SECTION 4. QUORUM FOR MEETINGS A Quorum shall consist of __________________ of the voting members of the organization. The members present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of members from the meeting provided that any action taken after the loss of a quorum must be approved by at least a majority of the members required to constitute a quorum. In the absence of a quorum, any meeting of the members may be adjourned from time to time by the vote of a majority of the votes represented in person or by proxy at the meeting, but no other business shall be transacted at such meeting. Notwithstanding any other provision of this Article, if this organization authorizes members to conduct a meeting with a quorum of less than one-third (1/3) of the voting power, then, if less than one-third (1/3) of voting power actually attends a regular meeting, in person or by proxy, then no action may be taken on a matter unless the general nature of the matter was stated in the agenda of the regular meeting.
SECTION 5. CONDUCT OF MEETINGS Meetings of members shall be presided over by the President of the organization or, in his or her absence, by the Vice President of the organization or, in the absence of these persons, by a Chairperson chosen by a majority of the voting members, present in person. The Secretary of the organization shall act as Secretary of all meetings of members, provided that, in his or her absence, the presiding officer shall appoint another person to act as Secretary of the Meeting. Meetings shall be governed by Roberts-Rules of Order, as such rules may be revised from time to time, insofar as such rules are not inconsistent or in conflict with these Bylaws.
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