By laws of the Society

1. Name of the Society:  Veterinary Alumni Society of Pantnagar 2. Full address of the Society: College of Veterinary and Animal Sciences,  Govind Ballabh Pant University of Agriculture and Technology,  Pantnagar-263 145 Distt. Udham Singh Nagar, Uttaranchal 3. Jurisdiction of the Society: The Society will function within the jurisdiction of G.B. Pant University of Agri. & Tech., Pantnagar-263 145, Distt. Udham Singh Nagar, Uttaranchal. 4. Objectives   of the organization:    The main task of an institution of higher learning is to develop competent manpower through its excellence in academics. In the process, it inculcates a culture and spirit in its students which embodies their personality. The students, during their stay in the institution, develop a sense of belonging to it which becomes deeper on graduation. Since the graduates bear the name of their institution with them for the rest of their lives and their own reputation is influenced by the reputation of their almamater, the alumni always wish for the growth and greater recognition of their Almamater. Continued interaction between the alumni and the institution is, thus, a very healthy and positive step in the mutual interest of both. The Alumni Society is the forum to provide opportunities for development of such interactions. Therefore, it is proposed to establish the Veterinary Alumni Society of Pantnagar, hereinafter referred to as the Society or VASP with the following objectives: i. To liaise with the alumni and maintain information on their professional achievements and allied activities. ii. To communicate with the alumni on the developments of the College and the University. iii. To organize activities for a close interaction between alumni and their almamater. iv. To organize welfare activities for the benefit of alumni. v.  All objects of the Society are charitable, not for business purpose 5. Membership: The Society will have following types of members i.  Chief Patron: The Vice-Chancellor, G.B. Pant Univ. of Agri. & Tech., Pantnagar shall be the Chief Patron of the Society.       ii. Patron: The Dean, College of Veterinary & Animal Sciences, GBPUA&T, Pantnagar shall be the Patron of the Society.       iii. Life Members: Every graduate or Post-graduate of the College of Veterinary Science, Pantnagar shall qualify to become life member of the Society. 6. Termination of Membership: The membership of an individual shall be terminated by the standing Executive of Society on any of the following conditions: i. Death ii. Insanity iii. Legal prosecution iv. Bankruptcy v. Any other activity which violates the bye-lays of the Society 7. Composition of the Society A.  General Body           B. Executive Committee A. General Body i. Constitution All members as indicated in 5 above will constitute the General Body of the Society.  ii. Meetings (General & Emergent) The General body shall meet at least once in three years. Emergent meetings can be held at any time as decided by the President. An emergent meeting can also be called by the President if requested by at least 25% of the existing members. iii. Notice of Meetings : The normal meeting of the General Body will be called by a notice of 15 days.  Emergent meetings can be held by a notice of 5 days. iv. Quorum The quorum will consist of at least 2/3rd of the membership of the Society. v. Date of annual/special convention  The annual/special convention(s) of the Society will be held on the date(s) as decided by the Executive Committee of the Society. vi. Functions of the General Body The General Body will review and plan the activities of the Society. Decisions will be taken by consensus. Amendment to the bye-laws will be affected by two third majority of the General Body. B. Executive Committee i. Constitution The Executive Committee of the Society shall comprise of a total of eleven members duly elected/nominated from amongst its life members having a standing of atleast five years after leaving the studentship. The executive shall elect/nominate its office bearers from among itself as follows. 1. President                                  :       01 2. Vice-President                         :       01 3. General Secretary                   :       01 4. Joint General Secretary          :       01 5. Treasurer                                  :       01 6. Zonal representatives              :       04 (One from each zone-N, S, E & W) 7. Industry representative            :       01 8. Foreign representative           :       01 ii. Meetings (General & Emergent):     The Executive Committee shall meet at least once in a year. iii. Notice of Meetings:    The normal meeting of the Executive Committee will be called by a notice of 15 days.  Emergent meetings can be held by a notice of 5 days. iv. Quorum: Atleast 2/3rd members of the Executive Committee will constitute the quorum. v. Filling of vacancy:      Vacancy, if any, will be filled for the remaining period by the Patron. vi. Functions of the General Body: a. The Executive shall be the governing body of the Society. b. It may appoint committees/sub-committees in the interest of work of the Society. c. It shall be responsible for execution of all decisions of the General Body. vii. Term of the Executive Committee:     The Executive Committee shall have a term of three years. The year for business transactions of the Society shall be counted from July to June.  8. Elections: a.  Election for the executive body shall be held through postal ballot b.  The Patron of the Society will nominate a Returning Officer from among its members to conduct the elections. c. The election procedure shall be as follows: The Returning Officer will invite the nominations by a date fixed by him. The postal ballot paper containing the list of all contestants in an alphabetical order will be sent to all the life members for according their voting preference, and they will return the same duly filled in so as to reach the Returning Officer by a fixed date. The members can vote for one or more, upto a maximum of eleven candidates only. The election of a candidate shall be finalized on the basis of maximum number of votes polled. In case of tie, the person having an earlier graduation date or earlier date of birth in case of re-tie, shall be declared elected. The election results shall be finalized and declared by the returning officer. No legal suits shall be admissible in regard to the election process. d. The Patron of the Society may appoint an adhoc Executive Committee in absence of an elected Executive Committee/General Body.  e. The General Secretary, the Treasurer and either the President or the Vice-President shall be elected from among the members on employment at Pantnagar. 9.  FUNCTIONS OF OFFICE BEARERS i. President:  a. To preside over the General Body/Executive Committee meetings. b. To act as Chief Executive of the Society. c. To approve the dates for holding meetings and to adjourn them d. To sign jointly with the General Secretary all agreement relating to the Society and all deeds of the transfer, contracts and other documents relating to the immovable property of the Society. e. To exercise such powers and to perform such other duties as are conferred or imposed on him under the rules or decisions of the committee or by any rule or law for the time being in force. ii.   Vice President: a. To discharge the duties of the President as and when necessary. iii.  General secretary: a. To arrange, subject to the directions of the Committee for the safe custody and invest-ments of all properties and money of the Society. He alongwith the treasurer shall be responsible for the management and administration of such property and money. b. To operate jointly with the treasurer all accounts of the Society and to arrange for their annual audit. c. To sign jointly with the President all agreements relating to the immovable property of the Society, except the immovable property, which vests in the University. d. To represent the Committee and the Society in cases relating to Society in all legal proceedings or cases and to appoint attorneys and advocates for the purpose. e. To call with the approval of President meetings of the Committee and to maintain records of all correspondence, registers and books pertaining to management and administration of the Society. f. To suspend, with the concurrence of the President, a member of the Society pending enquiry as prescribed in regulation and report the action taken to the Committee if so authorised by it. g. To incur such expenses as are necessary pertaining to his duties as General Secretary of the Society. iv.  Joint General secretary:  a. To discharge the duties of General Secretary as and when necessary. v.   Treasurer: a. To keep accounts of all the funds and money of the Society. b.  To receive all grants, contributions, donations and subscription for the Society and to issue proper receipt for them. c.    To operate jointly with the General Secretary all accounts of the Society and to arrange for their annual audit. d. To submit for audit to the authorised auditors all accounts, registers, vouchers, receipts and other relevant papers. e.      To prepare annual statement of income and expenditure and submit it alongwith the audited report to the General Secretary. 10. Amendments to the bye-laws i. The Society shall have its own bye-laws duly approved by the General Body. Any amendment in the bye-laws shall be incorporated upon approval of the two-third majority of the General Body. 11. Accounts of the Society i. All the money collected through membership fee and donations shall be deposited in an account of the Society with the State Bank of India, Pantnagar, which shall be jointly operated by any two of the following three bearers: i.e. President, General Secretary and Treasurer. ii.  ccounts of the Society shall be audited once in a year by an auditor appointed by the Executive of the Society. All books and standing orders relating to accounts shall be made available for inspection by the auditors. 12. Audit of the Accounts i. Accounts of the Society shall be audited once in a year by an auditor appointed by the Executive of the Society. All books and standing orders relating to accounts shall be made available for inspection by the Chartered Accountant. ii. The auditor after auditing shall sign the receipts and expenditure statement and balance sheet, if found to be correct, duly vouchered and in accordance with law or shall report to the President/General Secretary in which respect found to be incorrect, unvouchered or not in accordance with law. 13. Legal proceedings for and against the Society i. No legal proceedings against the matters of the Society shall be entertainable in any court of law. All dispute arising with regard to membership, expenditure, audit and accounts, shall be entertained and resolved by the Executive Committee of the Society. In the event of specific representation against the Executive itself, the matter will be resolved through an Arbitration Committee comprising three persons nominated by the Dean, College of Veterinary and Animal Sciences, Pantnagar. 14. Records of the Society The Society shall maintain the following records. The ministerial support for the office and accounts purposes shall be provided by the University through the office of the Dean, College of Veterinary and Animal Sciences, Pantnagar. i.                    Membership Register ii.                  Proceeding Register iii.                Stock Register iv.                Accounts Register v.                  Voucher file   15. Dissolution of the Society The Society may, by special resolution, determine that it shall be dissolved and thereupon it shall be dissolved forthwith or at the time specified in the resolution. The Executive Committee shall then take all necessary steps for disposal and settlement of the properties/claims/liabilities of the Society. The Society may also be dissolved in accordance with the sections 13 and 14 of the Societies Registration Act. 16. Miscellaneous i. Registration The Society shall be registered with the Registrar of Societies. Once in every three years, names and addresses of the office bearers of the Society shall be filed with the Registrar of Societies. ii. Headquarter of the Society : Pantnagar shall be the headquarter of the Society. iii. Membership fee The life membership shall be awarded upon a formal request, registration and payment of life membership fee of Rs. 500/- only for persons residing in India and US $ 50.00 for foreign countries. The membership fee shall be paid to the VETERINARY ALUMNI SOCIETY OF PANTNAGAR in cash or through a crossed Bank Draft payable at the State Bank of India, Pantnagar. iv.    Privileges to the members The members shall be entitled to the following privileges a. To participate in the general body meetings o keep accounts of all the funds and money of the Society. b. To vote in all elections and move resolutions. c. To hold office of the Society. d. To obtain pecuniary or other welfare benefits from the Society.    **** Click here to download Membership Form ****