108

GENERAL ADMINISTRATION

REFERENCES:

A. OPNAVINST 1000.16, MANUAL OF NAVY TOTAL FORCE MANPOWER
B. OPNAVINST 5310.18, MANPOWER DOCUMENT (SMD/SQMD) DEVELOPMENT AND REVIEW PROCEDURES
C. NAVPERS 15909, ENLISTED TRANSFER MANUAL
D. 1080#4 UM-01, ENLISTED DISTRIBUTION AND VERIFICATION REPORT USERS MANUAL
E. BUPERSINST 1610.10, THE NAVY EVALUATION SYSTEM
F. NAVPERS 15560, NAVAL MILITARY PERSONNEL MANUAL
G. SECNAVINST 5216.5, DEPARTMENT OF THE NAVY CORRESPONDENCE MANUAL
H. NTP 3, NAVAL TELECOMMUNICATIONS USERS MANUAL
I. BUPERSINST 1430.16, MANUAL OF ADVANCEMENT
J. SECNAVINST 1650.1, NAVY AND MARINE CORPS AWARDS MANUAL
K. NAVEDTRA 12609, LEGALMAN
L. MANUAL FOR COURTS-MARTIAL, UNITED STATES 1984

108.1 STATE THE PURPOSE OF THE MANPOWER AUTHORIZATION DOCUMENT (OPNAV 1000/2): (REF A)

A. THE QUALITATIVE AND QUANTITATIVE EXPRESSION OF MANPOWER REQUIREMENTS AUTHORIZED BY CNO FOR A NAVAL ACTIVITY. IT HAS THE FOLLOWING USES AND APPLICATIONS:
AS AN EXPRESSION OF MANPOWER NEEDS OF AN ACTIVITY, IT IS THE AUTHORITY USED BY THE CHIEF OF NAVAL PERSONNEL AND THE APPLICABLE ENLISTED PERSONNEL DISTRIBUTION OFFICE TO PROVIDE REQUISITE MILITARY PERSONNEL DISTRIBUTION AND NAVAL RESERVE RECALL.
IT IS THE BASIC NAVY MILITARY MANPOWER PLANNING DOCUMENT FOR CURRENT/FUTURE PEACETIME AND MOBILIZATION IN THE AREAS OF RECRUITING, TRAINING, PROMOTION, PERSONNEL DISTRIBUTION AND NAVAL RESERVE RECALL.
IT IS THE SINGLE OFFICIAL STATEMENT OF ORGANIZATIONAL MANNING AND BILLETS/POSITIONS AUTHORIZED. BILLETS/POSITIONS AUTHORIZED ARE THE BILLETS/POSITIONS APPROVED BY THE CHIEF OF NAVAL OPERATIONS FOR CURRENT OPERATING AND CONDITIONS AND MAY, DEPENDING ON THE MISSION OF THE ACTIVITY, REPRESENT FULL ORGANIZATIONAL MANNING.

108.2 STATE THE PURPOSE OF THE SHIP'S/SQUADRON'S MANNING DOCUMENT (SMD/SQMD): (REF B)

DETERMINES THE QUALITATIVE AND QUANTITATIVE MANPOWER REQUIREMENTS BY BILLETS ESSENTIAL TO THE OPERATION, MAINTENANCE AND SUPPORT OF SHIPS AND AIRCRAFT SQUADRONS FOR STATED CONDITIONS OF READINESS.

108.3 DESCRIBE THE NAVY MANNING PLAN (NMP) AND ITS IMPACT ON ASSIGNMENT OF PERSONNEL: (REFS A, C)

THE NMP IS A NUMBER WHICH, UTILIZING THE PROJECTED LEVEL OF ASSETS AND ACTIVITY BILLET AUTHORIZATIONS, DETERMINES THE MOST EQUITABLE LEVEL OR "FAIR SHARE" OF MANNING AN ACTIVITY CAN EXPECT.

108.4 STATE THE PURPOSE OF THE ENLISTED DISTRIBUTION VERIFICATION REPORT (EDVR): (REF D)

A MONTHLY STATEMENT OF AN ACTIVITY'S ENLISTED PERSONNEL ACCOUNT. IT LISTS ALL INDIVIDUALS ASSIGNED AND PROVIDES: A SUMMARY BY DISTRIBUTION COMMUNITY OF THE PRESENT AND FUTURE MANNING STATUS OF THE ACTIVITY; A COMMON REFERENCE FOR COMMUNICATING MANNING STATUS BETWEEN AN ACTIVITY AND ITS MANNING CONTROL AUTHORITY (MCA); A STATEMENT OF ACCOUNT FOR VERIFICATION BY THE ACTIVITY; AND A PERMANENT HISTORICAL RECORD IN THE BUREAU OF NAVAL PERSONNEL (BUPERS) OF AN ACTIVITY'S ENLISTED PERSONNEL ACCOUNT.

108.5 DESCRIBE WHAT AN ENLISTED MANNING INQUIRY REPORT (EMIR) IS AND HOW IT IS USED: (REF C)

MANNING REPORT SENT TO BUPERS AND EPMAC VIA MESSAGE TO REPORT RATINGS THAT ARE UNDERMANNED AT THE COMMAND. THE COMMAND MUST BE BELOW NAVY MANNING PLAN (NMP) OR BASIC ALLOWANCE (BA) TO SUBMIT AN EMIR.

108.6 STATE THE PURPOSE OF THE FOLLOWING: (REFS E,F)

A. ENLISTED SERVICE RECORD - INTENDED TO REFLECT THE OFFICIAL HISTORY OF THE ENLISTED MEMBER'S CAREER IN THE NAVY. CONTAINS ANY DOCUMENT WHICH BEARS OR REFLECTS ON THE CHARACTER, PERFORMANCE, PROFESSIONAL QUALIFICATIONS AND FITNESS OF THE MEMBER.

B. ENLISTED MICROFICHE SERVICE RECORD - OFFICIAL BUPERS RECORD. UPDATED UPON REENLISTMENT OR WHEN MEMBER SENDS SPECIFIC DOCUMENTS FOR INCLUSION. USED BY SELECTION BOARDS FOR ADVANCEMENT.

C. ENLISTED EVALUATION PROCESS - PERIODIC RECORDING OF AN INDIVIDUAL'S QUALIFICATIONS, PERFORMANCE LEVEL IN COMPARISON TO CONTEMPORARIES, CONDUCT AND PROSPECT FOR INCREASED RESPONSIBILITIES. IT IS THE MOST SIGNIFICANT PERSONNEL MANAGEMENT TOOL IN THE ENLISTED RECORD. ITS PRIMARY USE IS BY BUPERS IN MAKING ADVANCEMENT AND ASSIGNMENT DECISIONS. IT IS ALSO USED IN DETERMINING ELIGIBILITY FOR GOOD CONDUCT AWARDS, REENLISTMENT AND CHARACTER OF SERVICE AT TIME OF DISCHARGE. VARIOUS SELECTION BOARDS USE PERFORMANCE EVALUATION REPORTS TO SELECT MEMBERS FOR ADVANCEMENT, CONTINUATION ON ACTIVE DUTY, RETENTION, APPOINTMENT OF COMMISSIONED STATUS, ASSIGNMENT TO SPECIAL DUTIES AND FOR SPECIAL EDUCATION PROGRAMS. IT CAN ALSO BE USED AS A COUNSELING TOOL FOR A MEMBER WITH SUBSTANDARD PERFORMANCE.

D. ENLISTED SUMMARY REPORT - THE ESR IS A SUMMARY OF ENLISTED PROFESSIONAL AND PERFORMANCE HISTORY. IT CONTAINS INFORMATION PRESENT IN AUTOMATED FILES AT THE TIME IT IS PRINTED.

108.7 STATE THE EFFECTS OF ENLISTED EVALUATIONS ON THE FOLLOWING: (REFS F, I, J)

A. TYPES OF DISCHARGE - BASIS FOR DETERMINING THE TYPE OF DISCHARGE RECEIVED BY THE MEMBER. HONORABLE REQUIRES AT LEAST AN AVERAGE OF 2.7, CONDUCT 3.0 AVERAGE. OTHERWISE A GENERAL IS AWARDED.

B. ADVANCEMENT - SINGLE MOST IMPORTANT FACTOR IN DETERMINING WHO WILL BE SELECTED FOR ADVANCEMENT. HIGH EVALUATION MARKS STRENGTHEN THE MEMBER'S CHANCE FOR ADVANCEMENT. OVERALL 3.0 AVERAGE.

C. GOOD CONDUCT AWARDS - A GOOD CONDUCT AWARD WILL NOT BE PRESENTED TO ANYONE WITH A PERFORMANCE EVALUATION MARK BELOW 3.0 OR PRIOR NJP OR COURTS-MARTIAL CONVICTIONS.

D. ELIGIBILITY FOR REENLISTMENT - A MEMBER WITH MARKS UNDER 3.0 WILL NOT NORMALLY BE ABLE TO REENLIST. DECISION IS COMMANDING OFFICER'S DISCRETION.

E. ASSIGNMENT - CERTAIN ASSIGNMENTS IN THE NAVY REQUIRE GOOD EVALUATIONS (INSTRUCTOR DUTY, RECRUITING DUTY, RECRUIT COMPANY COMMANDER, PHYSICAL SECURITY DUTY, ETC). HOWEVER, AN OVERALL 3.0 AVERAGE IS REQUIRED AND APPROVAL IS AT THE DISCRETION OF BUPERS.

108.8 EXPLAIN THE USE OF THE FOLLOWING: (REFS G, H)

A. NAVAL LETTER - USED TO CORRESPOND OFFICIALLY WITH ACTIVITIES IN THE DEPARTMENT OF DEFENSE (DOD). ALSO USED WITH ORGANIZATIONS OUTSIDE THE DOD IF THEY HAVE ADOPTED THE FORMAT. OUTSIDE USERS INCLUDE THE COAST GUARD AND SOME CONTRACTORS WHO DEAL WIDELY WITH THE NAVY AND MARINE CORPS.

B. ENDORSEMENT - USED AS A COVER LETTER TO FORWARD CORRESPONDENCE THAT GOES VIA ANOTHER PERSON WITHIN A COMMAND OR ANOTHER COMMAND.

C. MEMORANDUM - AN INFORMAL WAY TO CORRESPOND WITHIN AN ACTIVITY OR BETWEEN DIFFERENT ACTIVITIES. SUBORDINATES MAY USE IT TO CORRESPOND DIRECTLY WITH EACH OTHER ON ROUTINE BUSINESS. DO NOT USE IT TO ISSUE DIRECTIVES OR FOR FORMAL CORRESPONDENCE.

D. BUSINESS LETTER - USED TO CORRESPOND WITH AGENCIES OR INDIVIDUALS OUTSIDE THE DEPARTMENT OF THE NAVY (DON) WHO ARE UNFAMILIAR WITH THE STANDARD LETTER. IT MAY ALSO BE USED FOR OFFICIAL CORRESPONDENCE BETWEEN INDIVIDUALS WITHIN THE DON WHEN THE OCCASION CALLS FOR A PERSONAL APPROACH.

E. NAVAL MESSAGE - THE PRINCIPAL MEANS BY WHICH COMMANDS COMMUNICATE IS THE NAVAL MESSAGE. NAVAL MESSAGES ARE WRITTEN THOUGHTS, IDEAS OR INFORMATION EXPRESSED BRIEFLY AND TO THE POINT. IT IS TRANSMITTED ELECTRONICALLY TO AVOID DELAYS OF NORMAL MAILING SYSTEM.

F. E-MAIL - ELECTRONIC MAIL. TRANSMITTED ELECTRONICALLY BY COMPUTER THROUGH PHONE LINES OR VIA SATELLITE. CAPABLE OF WORLDWIDE COMMUNICATION.

G. MTF (MESSAGE TEXT FORMAT) - STANDARD MESSAGE FORMAT USED THROUGHOUT THE NAVY TODAY.

108.9 EXPLAIN THE MEANING AND TIME LIMITATIONS FOR TRANSMISSION OF THE FOLLOWING MESSAGE PRECEDENCES: (REF H)

A. ROUTINE (R) - MESSAGES THAT ARE NOT OF SUFFICIENT URGENCY TO JUSTIFY HIGHER PRECEDENCE BUT MUST BE DELIVERED WITHOUT DELAY. TIME STANDARD: SIX HOURS AFTER RECEIPT BY COMM CENTER.

B. PRIORITY (P) - MESSAGES THAT REQUIRE EXPEDITIOUS ACTION AND/OR FURNISH ESSENTIAL INFORMATION FOR THE CONDUCT OF OPERATIONS IN PROGRESS. TIME STANDARD: THREE HOURS AFTER RECEIPT BY COMM CENTER.

C. OPERATIONAL IMMEDIATE (O) - MESSAGES RELATING TO SITUATIONS WHICH GRAVELY AFFECT THE SECURITY OF NATIONAL/ALLIED FORCES AND REQUIRE IMMEDIATE DELIVERY. TIME STANDARD: 30 MINUTES AFTER RECEIPT BY COMM CENTER.

D. FLASH (Z) - RESERVED FOR INITIAL EMERGENCY CONTACT REPORTS OR SPECIAL EMERGENCY OPERATIONAL COMBAT TRAFFIC. BREVITY IS MANDATORY. TIME STANDARD IS NOT FIXED. HANDLE AS FAST AS HUMANLY POSSIBLE WITH OBJECTIVE OF LESS THAN 10 MINUTES.

108.10 EXPLAIN THE FUNCTION OF THE DATE TIME GROUP (DTG):
(REF H)
DEPENDING ON LOCAL REQUIREMENTS, THE DTG INDICATES THE DATE AND TIME EXPRESSED IN GREENWICH MEAN TIME, WHEN THE MESSAGE WAS TURNED INTO A COMMUNICATIONS FACILITY FOR TRANSMISSION. THE DTG IS EXPRESSED IN SIX DIGITS, THE FIRST 2 DIGITS BEING THE DAY, THE SECOND 2 DIGITS BEING THE HOUR AND THE THIRD 2 DIGITS BEING THE MINUTES. THIS IS FOLLOWED BY A ZONE SUFFIX, THE MONTH AND YEAR. THE MONTH IS EXPRESSED BY ITS FIRST 3 LETTERS AND THE YEAR BY THE LAST 2 DIGITS OF YEAR OF ORIGIN. THE ZONE SUFFIX ZULU (Z) FOR GREENWICH MEAN TIME, IS USED AS THE UNIVERSAL TIME FOR ALL MESSAGES EXCEPT WHERE THEATER OR AREA COMMANDERS PRESCRIBE THE USE OF LOCAL TIME FOR LOCAL TACTICAL SITUATIONS. THE TIME 2400Z AND 0000Z WILL NOT BE USED TO INDICATE A PARTICULAR INSTANT OF TIME; INSTEAD, EITHER 2359Z OR 0001Z WILL BE USED AS APPROPRIATE.

EXAMPLE: 310005Z DEC 89

31 - DATE, 00 - HOUR, 05 - MINUTES, Z - GREENWICH MEAN TIME (ZULU TIME), DEC 89 MONTH AND YEAR

108.11 EXPLAIN THE ADDRESS INDICATOR GROUP (AIG): (REF H)

AN ECONOMICAL FORM OF ADDRESS DESIGNATOR WHICH REDUCES THE SIZE OF A MULTIPLE ADDRESS MESSAGE HEADING, THUS ENHANCING THE SPEED OF THE MESSAGE PROCESSING IN BOTH ADMINISTRATIVE AND TELECOMMUNICATIONS CHANNELS.

108.12 EXPLAIN THE FUNCTION OF THE FOLLOWING ADDRESS COMPONENTS IN A MESSAGE: (REF H)

A. "FROM" LINE - THE FIRST LINE OF THE ADDRESS COMPONENT AND CONTAINS THE ORIGINATOR'S COMPLETE PLAIN LANGUAGE ADDRESS. A MESSAGE MUST HAVE ONLY ONE ORIGINATOR.

B. "TO" LINE - CONTAINS THE ACTION ADDRESSEES' PLAIN LANGUAGE ADDRESS(ES). THE NUMBER OF ACTION ADDRESSEES IS NOT RESTRICTED.

C. "INFO" LINE - CONTAINS THE INFO ADDRESSEES' PLAIN LANGUAGE ADDRESS(ES). THE NUMBER OF INFO ADDRESSEES IS NOT RESTRICTED.

D. "CLASSIFICATION" LINE - THE FIRST LINE OF THE TEXT. IT MUST CONTAIN THE MESSAGE'S CLASSIFICATION, AND WHEN APPLICABLE, SPECIAL HANDLING MARKINGS, CODE OR FLAG WORDS AND THE STANDARD SUBJECT IDENTIFICATION CODE (SSIC).

E. "SUBJECT" LINE - KEYS THE READER AS TO THE BASIC CONTENTS OF THE MESSAGE TEXT. THE SUBJECT IS THE PURPOSE FOR DRAFTING THE MESSAGE.

F. "PASSING INSTRUCTIONS" LINE - NAVY AUTOMATED MESSAGE PROCESSING SYSTEM RELY FOR THE MOST PART ON CERTAIN ELEMENTS AT THE BEGINNING OF THE TEXT SUCH AS FLAGWORDS, CODEWORDS, SUBJECT LINES, AND OUTGOING/INCOMING MESSAGE REFERENCES. THESE GUIDES ASSIST IN THE AUTOMATIC, INTERNAL ROUTING OF MESSAGES.

G. "REFERENCE" LINE - AN ALTERNATIVE TO REPEATING LENGTHY REFERENCES WITHIN THE TEXT OF A MESSAGE. ANY IDENTIFIABLE DOCUMENT, ALL MESSAGES, AND TELEPHONE CONVERSATIONS MAY BE REFERENCED IN A MESSAGE PROVIDING THAT THE REFERENCE LINE IS CLEAR AND SUFFICIENTLY SPECIFIC.

H. AMPLIFYING INFORMATION LINE - IDENTIFIES A SINGLE REFERENCE.

I. AMPLIFYING INFORMATION LINE - IDENTIFIES MULTIPLE REFERENCES.

J. TEXT - THAT PART OF THE MESSAGE WHICH CONTAINS THE THOUGHT OR IDEA THE DRAFTER DESIRES TO COMMUNICATE; IT IS THE REASON FOR THE EXISTENCE OF ALL OTHER PARTS OF THE MESSAGE. BREVITY MUST NOT BE ATTAINED AT COST OF ACCURACY; RATHER BREVITY WILL BE ACHIEVED THROUGH THE PROPER CHOICE OF WORDS AND WRITING TECHNIQUE.

K. STANDARD SUBJECT IDENTIFICATION CODE (SSIC) SECNAVINST 5210.11 - THE FOUR OR FIVE DIGIT NUMBER THAT STANDS FOR THE SUBJECT OF THE DOCUMENT. SSICS ARE REQUIRED ON ALL NAVY AND MARINE CORPS MESSAGES. THE USE OF SSICS PROVIDES A TESTED METHOD FOR FILING DOCUMENTS CONSISTENTLY AND RETRIEVING THEM QUICKLY.

108.13 EXPLAIN WHAT A REPORT AND DISPOSITION OF OFFENSES (NAVPERS 1626/7) IS USED FOR: (REF K)

REPORT CHIT. USED TO PROCESS DISCIPLINARY ACTION REQUIRED AS A RESULT OF OFFENSE OR ALLEGED OFFENSE. LISTS DATE AND LOCATION OF OFFENSE MEMBER IS ACCUSED OF, WITNESSES AND COMMAND RECOMMENDATION FOR PUNISHMENT.

108.14 EXPLAIN WHAT EACH OF THE FOLLOWING ENLISTED SERVICE RECORD PAGES ARE AND WHAT ENTRIES ARE MADE ON EACH:
(REF F)

A. PAGE 4 - ENLISTED QUALIFICATIONS HISTORY. LISTS SCHOOLS ATTENDED, NEC'S, DESIGNATOR QUALIFICATIONS, PQS QUALS COMPLETED, AWARDS RECEIVED, ASVAB SCORES, ADVANCEMENT REQUIREMENTS COMPLETED.

B. PAGE 6 - UNAUTHORIZED ABSENCE IN EXCESS OF 24 HOURS. STOPS A MEMBER'S PAY.

C. PAGE 7 - COURT MEMORANDUM. USED TO RECORD MONETARY LOSS OR REDUCTION IN RATE AS A RESULT OF NJP OR COURT-MARTIAL.

D. PAGE 9 - THIS PAGE OF THE RECORD WAS DISCONTINUED IN AUG 96 PER NAVADMIN 209/96. (IT WAS USED TO RECORD EVALUATION MARKS AND RECOMMENDATION FOR ADVANCEMENT.)

E. PAGE 13 - ADMINISTRATIVE REMARKS. USED FOR MISCELLANEOUS ENTRIES NOT FOUND ON OTHER PAGES IN THE SERVICE RECORD.

108.15 DEFINE THE FOLLOWING ARTICLES OF THE UCMJ: (REF L)

A. ART 15 - THE MANUAL FOR COURTS-MARTIAL.

B. ART 86 - UNAUTHORIZED ABSENCE FROM OFFICIAL PLACE OF DUTY.

C. ART 87 - MISSING MOVEMENT.

D. ART 89 - DISRESPECT TOWARD SUPERIOR COMMISSIONED OFFICER.

E. ART 90 - ASSAULTING OR WILLFULLY DISOBEYING SUPERIOR COMMISSIONED OFFICER.

F. ART 92 - FAILURE TO OBEY AN ORDER OR REGULATION.

G. ART 134 - GENERAL (MISCELLANEOUS CHARGES)

108.16 DEFINE THE FOLLOWING IN A LINE OF DUTY/MISCONDUCT DETERMINATION: (REF K)

A. IN LINE OF DUTY - WHILE PERFORMING OFFICIAL DUTIES AND/OR IN A DUTY STATUS.

B. NOT IN LINE OF DUTY, NOT DUE TO MEMBER'S OWN MISCONDUCT - WHILE IN A LIBERTY, LEAVE OR OFF-DUTY STATUS, NOT DUE TO MEMBER'S MISCONDUCT.

C. NOT IN LINE OF DUTY, DUE TO MEMBER'S OWN MISCONDUCT - WHILE IN LIBERTY, LEAVE OR OFF-DUTY STATUS, AND DUE TO MEMBER'S MISCONDUCT. EX: ALCOHOL-RELATED INCIDENTS ARE ALWAYS DUE TO MEMBER'S OWN MISCONDUCT.

108 GENERAL ADMINISTRATIONREFERENCES: