M.O.G.A. Constitution & Operating Guidelines

 

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M.O.G.A. CONSTITUTION

Last Revised and Approved: January 9 2004.

ARTICLE I - NAME and OBJECTIVES

SECTION 1 - NAME: The name of this organization shall be Martin Orlando Golf Association (M.O.G.A.).

SECTION 2 - OBJECTIVES: MOGA subscribes to:

1. Further participation in organized golf outings. 

2. Recognition of individual and group accomplishments in the sport of golf. 

3. Increasing the availability of golf facilities and equipment. 

4. Maintaining a posture of self-sustaining sports participation. Towards these ends, MOGA will be directed.

ARTICLE II - MEMBERSHIP

SECTION 1 - REQUIREMENTS: Active members shall be any person employed in a Lockheed Martin facility. Retired members shall be any person officially retired while employed in a Lockheed Martin facility or from any company purchased by or merged with Lockheed Martin. Associate members may be anyone who has been sponsored by an active or retired member.

SECTION 2 - ADMISSION TO MEMBERSHIP: Upon receipt of a completed application form and one year's annual dues, the Membership Chairperson shall record the applicant's membership for the appropriate year.

SECTION 3 - LIMITATIONS OF MEMBERSHIP: Associate members will be eligible for all prizes and services but shall not be eligible to vote or to hold elected office.

SECTION 4 - TRANSFER OF MEMBERSHIP: Membership shall not be transferable.

SECTION 5 - PERIOD OF MEMBERSHIP: The usual and customary membership period shall begin in January and continue through December.   To meet specialized needs, a modified membership period may be established by the Board of Directors.

ARTICLE III - DUES

SECTION 1 - ANNUAL DUES: Dues shall be established by the Board of Directors from time to time in such amounts as they deem to be adequate to operate and maintain the association. All monies collected shall accrue to the benefit of the membership.

SECTION 2 - WITHDRAWAL FROM MEMBERSHIP: A member may resign by writing a formal letter of resignation to the chairperson of the Membership Committee. A member who resigns forfeits the dues he/she has paid.

ARTICLE IV - OFFICERS

SECTION 1 - BOARD OF DIRECTORS: The Board of Director of MOGA shall consist of a minimum of four (4) individuals: a President, a Vice President, a Secretary, and a Treasurer; and as many as six (6) additional Directors. The absence of any officer from three (3) consecutive meetings of the Board of Directors may be deemed an automatic resignation, subject to the approval of the Board of Directors. The Board of Directors shall constitute the governing body of MOGA.

SECTION 2 - PRESIDENT: The President shall preside at all MOGA meetings. He/She shall appoint the chairperson of all standing committees. He/She shall, with the Treasurer, sign all written contracts or other financial obligations of MOGA authorized by the Officers and Board of Directors. He/She shall formally represent MOGA. He/She shall cast no vote on membership business except to break a deadlock. He/She shall make special assignments as required.

SECTION 3 - VICE PRESIDENT: In the absence of the President, his/her duties shall be performed by the Vice President. The Vice President shall also supervise the work of all committees, and it shall be his/her duty to see that committees function properly.

SECTION 4 - SECRETARY: The Secretary or designee shall be present at all MOGA meetings and shall keep the necessary minutes of such meetings. He/She shall perform such other duties pertaining to the office as may be designated by the Officers and Board of Directors. He/She shall be the official historian of MOGA.

SECTION 5 - TREASURER: The treasurer shall receive all monies taken in by MOGA and shall deposit same to the credit of MOGA as such depositories as may be approved by the Board of Directors, keep book accounts of his/her receipts and expenditures, which shall be submitted for financial audit annually or at the discretion of the President. All checks shall bear the signature of the Treasurer or the President.

ARTICLE V - ELECTION OF OFFICERS

SECTION 1 - NOMINATION: The President, with the approval of the Board of Directors, shall appoint a Nomination Committee. The Nomination Committee shall, in the month of October, nominate at least one (1) candidate for each office. The slate of candidates shall be distributed in writing to the membership for the November election. Additional candidates may be nominated by a write-in on individual member ballots.

SECTION 2 - ELECTION: The Nomination Committee, upon receipt of a ballot from individual members, shall count the ballots and announce, in writing, to the membership-at-large, the election of a President, a Vice President, a Secretary, a Treasurer, and as many as six (6) Directors to serve a term of one (1) year. The candidate receiving the highest number of votes for the office to which nominated will be elected to that office.

SECTION 3 - INSTALLATION: The new officers shall be installed and take office at the December business meeting. This shall be the last order of business at the December meeting.

SECTION 4 - REQUIREMENTS: All Officers and Directors shall have been members in good standing for one (1) year, and nominees for the office of President must have previously served as an elected Officer or a member of the Board of Directors.

ARTICLE VI - STANDING COMMITTEES AND THEIR FUNCTIONS

SECTION 1 - APPOINTMENT: All standing committee chairpersons shall be appointed by the President and shall report to the Board of Directors at such times as the Board of Directors may designate.

SECTION 2 - FINANCE COMMITTEE: The Board of Directors shall constitute the Finance Committee and shall have supervision over the financial affairs of MOGA.

SECTION 3 - STANDING CHAIRPERSONS: The following committees shall be formed each year along with such other committees as the President may deem necessary or advisable: a. Rules, b. Tournament, c. Handicap, d. Publicity, e. Membership, f. Special Events, g. Prizes.

SECTION 4 - MEMBERSHIP: Standing committees shall be composed of a chairperson and members on a volunteer basis.

SECTION 5 - ESTABLISHMENT: All standing chairpersons shall be appointed upon the election of the President.

SECTION 6 - MEMBERSHIP CHAIRPERSON: The Membership chairperson shall receive all applications for membership, and upon receipt of initiation fee and annual dues, list membership on roster. It shall also be the function of the Membership chairperson to advise the Board of Directors when any member, by formal memorandum, requests to be dropped from membership and the reason therefore. The Membership chairperson shall also serve as the agency for individual contact of each member when desired by the Board of Directors.

SECTION 7 - RULES CHAIRPERSON: The Rules chairperson shall compile and maintain MOGA golf rules and render decisions of dispute concerning rules of play.

SECTION 8 - HANDICAP CHAIRPERSON: The Handicap chairperson shall establish and maintain a system of handicapping MOGA members. He/She shall compile records of players' performance for the purpose of establishing handicaps. Establish classification, with the Tournament chairperson, of players in tournament.

SECTION 9 - TOURNAMENT CHAIRPERSON: The Tournament chairperson shall select courses for conduct of all MOGA tournaments, negotiate for MOGA with the golf clubs for tournament facilities, and present to the Board of Directors all potential contracts for approval. He/She shall work with the Special Events chairperson in selecting and negotiating for facilities for MOGA Special Events.

SECTION 10 - PUBLICITY CHAIRPERSON: The Publicity chairperson shall promote recognition of MOGA, supply publicity in all forms for membership drives, tournaments, etc., and seek out and properly publicize instances of note related to golf and golf play.

SECTION 11 - SPECIAL EVENTS CHAIRPERSON: The Special Events chairperson, coordinating with other members of the Board of Directors as required, will make all the necessary preparations and negotiations for all Special Events as decided upon by the Board of Directors.

SECTION 12 - PRIZES CHAIRPERSON: The Trophies & Prizes chairperson shall maintain control over the inventory of trophies and prizes owned by MOGA, shall be responsible for advising the Board of Directors on current inventory levels and needs, shall make recommendations to the Board of Directors regarding acquisition of additional inventory, shall negotiate for MOGA for the acquisition of additional inventory, and shall present to the Board of Directors all potential contracts and/or purchase orders for approval. He/She shall be responsible for distribution of all trophies and prizes to the winners of tournaments and contests.

ARTICLE VII - MEETINGS

SECTION 1 - PUBLIC MEETINGS: All MOGA meetings shall be public meetings, open to the general membership of MOGA. The time and place of all regular meetings shall be announced to the general membership through the MOGA newsletter. MOGA members are invited to attend all regular meetings of the Board of Directors.

SECTION 2 - REGULAR MEETINGS: Regular MOGA meetings shall normally be held during the week preceding each MOGA tournament, at the time and place specified in the notice of the meeting.

SECTION 3 - SPECIAL MEETINGS: Special meetings may be called at the direction of the Board of Directors.

ARTICLE VIII - AMENDMENTS

SECTION 1 - SUBMISSION AND APPROVAL: Amendments must be proposed in writing to the Board of Directors. The Constitution may be amended by a simple majority of the votes cast by the Board of Directors and members present at a regularly called MOGA meeting.

SECTION 2 - VOTING: In voting on any article or amendment, each section shall be voted on separately.

ARTICLE IX - DISBURSEMENTS

SECTION 1 - LIMITATIONS: Disbursements must be authorized by a majority vote of the Board of Directors.

SECTION 2 - AUTHORITY: All orders for disbursements shall be signed by the Treasurer or the President. All payments shall be made by check.

SECTION 3 - AUDITING: The books of the Treasury shall be signed by the Treasurer and audited at least once annually or as deemed necessary by a committee appointed by the President.

ARTICLE X - QUORUMS

SECTION 1 - MOGA MEETINGS: All MOGA business will be conducted at a regular business meeting. MOGA business meetings must be attended by a minimum of two (2) members of the Board of Directors, one of which must be either the President, the Vice President, the Treasurer or the Secretary.

ARTICLE XI - FILLING UNEXPIRED TERMS OF OFFICERS

SECTION 1 - REPLACEMENT: In the event it becomes necessary to fill an office for an unexpired term, such vacancy shall be filled by appointment by the Board of Directors. In such cases, the appointed Officer shall hold office until the next regular election.

ARTICLE XII - DISTRIBUTION OF MOGA FUNDS UPON DISSOLUTION

SECTION 1 - DISSOLUTION: In the event it becomes necessary to dissolve MOGA, any funds remaining in the MOGA treasury on the date of dissolution, after all outstanding obligations have been accounted for, shall be donated in the name of MOGA to the Arnold Palmer Hospital for Children and Women for use by that institution in their medical program.

Revision History & Signatures

Approved on the 1st day of April in the year 1963.

Amended and approved on the 1st day of January in the year 1977.

Revised and approved on the 24th day of February in the year 1987.

Amended and approved on the 27th day of July in the year 1991.

Revised and approved on the 17th day of September in the year 1991.

Amended and approved on the 25th day of February in the year 1997.

Amended and approved on the 14th day of September in the year 1998.

Amended and approved on the 24th day of January in the year 2000.

Amended and approved on the 9th day of January in the year 2004.