 |
| GANS Board Meeting / COSP February 21, 2004 Brenau University Gainesville, GA |
| 1. Call to Order: Noel Lawson, GANS President, called this meeting of the Georgia Association of Nursing Students to order at 10:05 a.m. 2. Roll Call: Noel Lawson-President Pedus Eweama-2nd Vice President Kimberly Hardy-Secretary Lea Smith-Treasurer Brandy Seyller-North District Director Traci Steinhauser-East District Director Sarah Lynn Lunderman-South District Director Stacey Clements-West District Director Natalie Haynes-Community Service Director Eric Gray-Legislative Director Benson Wright-Public Relations Director Dorothy Boles-EKG Editor Malisa Holmes-NEC North/Chair Heather Kortes-NEC East Matt Mobley-NEC South Cindy Green-GLN Consultant Kay Gatins-Presidential Advisor Quorum: President, Noel Lawson, declared that a quorum was not established at the start of the meeting. 3. Motions: Motions were as follows. a. I move that Brandy Seyller move into the position of 2nd Vice President. Author: Traci Steinhauser. Seconded by: Stacey Clements. Action: Carried. b. I move that Rebecca Classon be appointed by the GANS board to the Alternate Board Member position. Author: Pedus Eweama. Seconded by: Brandy Seyller. Action: Carried. c. Move to appoint Suzie Tyler into the position of Alternate Board Member. Author: Brandy Seyller. Seconded by: Pedus Eweama. Action: Carried. d. I move that GANS will pay for registration and hotel for all Board Members, NEC, and Consultants. Individuals will provide their own transportation. The travel expenses will be submitted for review at the September Meeting. Author: Benson Wright. Seconded by: Traci Steinhauser. Action: Carried. e. I move that the GANS Board order the pay for all of the board members, NEC, and Consultants GANS polo shirts. Author: Brandy Seyller. Seconded by: Pedus Eweama. Action: Carried. |
| 4. Office Vacancies: a. Pedus Eweama was asked to fill the position of 1st VP as Wendy Jackson resigned the position due to illness. Pedus accepted. b. Noel called for nominations for the office of 2nd VP. Nominations are as follows� i. Kimberly Hardy nominated Brandy Seyller who accepted the nomination ii. Lea Smith nominated Traci Steinhauser who declined the nomination iii. Brandy Seyller nominated Benson Wright who declined the nomination Quorum: Noel Lawson declared a quorum present. c. It was moved and carried that Brandy Seyller fill the office of 2nd VP. d. The position of North District Director is now open. Anyone interested in the position of North District Director can fill the Alternate Board member position and then be appointed to be the North District Director. i. It was moved and carried that Rebecca Classon fill the Alternate Board member position. ii. Rebecca Classon accepted the position of North District Director. iii. It was moved and carried that Suzie Tyler fill the Alternate Board Member position. 4. Secretary�s Report: The minutes from the January GANS board meeting were approved and will be sent to NSNA as read. |
| 5. Treasurer�s Report: Dec through March, 2004 Starting Balance $21,715.66 Deposits + 1,832.50 Hotels - 2,194.00 Printing - 94.94 Convention 2002 (parl procedure) - 325.00 Mid year penny wars winner - 139.83 Ending Balance $20,866.39 Wendy has stated that she will also be sending a check from the Air Force for spaced used at convention. I have put the Stepping Out of the White T-shirts for sale on E-bay, each shirt at $5.00 each or 3 for $10.00. I have ordered the Polo shirts but do not have a definite date yet on when they will come in. If we want to do the Nursing Idol contest we need to start with the May or June meeting to start the contest so that we can have a count down. The Sally Foster website will reopen in June and we will have a number by then, more to come on that. 6. Second Vice President�s Report: Pedus Eweama encouraged all board members to read the ABC�s of Robert�s Rules of Order. He will explain issues to the board if there is a concern. He will ask for a motion to order copies of the booklet for the GANS Convention. 7. Committee Reports: a. Convention Site Planning Committee: Pedus will consult with Wendy Jackson to receive information concerning the convention site planning and will have a committee report at the next meeting. b. Scheduling Committee: i. Need to have a GANS round table discussions for board members to communicate with school chapter members. ii. Several dinner themes were discussed. The Entertainment committee will review them and present their decision to the board at the next meeting. c. Exhibitors Committee: i. The committee will continue to contact possible exhibitors and send convention updates to them periodically. ii. Benson will contact Wendy Jackson for pricing forms for the exhibitors. iii. Benson will draft a brochure for the convention. d. Speakers Committee: i. Pedus Eweama discussed several possible speakers from various realms of nursing practice. ii. Need to find out when the speakers can attend in to set up focus session schedule. iii. The committee needs a list of speakers and their specialties before them to set up the schedule. |
| e. Archives Committee: i. The cost is $25.00/month for space to keep a three drawer file cabinet at the GNA headquarters. GANS will have to furnish its own fireproof cabinet. ii. GANS will contact GNA to inquire about having its own address at GNA. iii. Lea will look into GANS having a safety deposit box with Wachovia. Legally, all GANS financial documents should be under security. |
| f. Registration Committee: i. Several students at Brenau University are interested in working at the registration table at convention. ii. GANS needs one student from each district to work at the registration table at the GANS convention. iii. GANS has already agreed to cover the registration and hotel expenses for the students who work at the registration table. g. Resolutions Committee: i. Emily Crosa from Emory University has made all necessary corrections to the resolution that was passed at the GANS convention and will be attending the NSNA National Convention in Nashville, TN. ii. Pedus Eweama, GANS 1st VP and student at Armstrong Atlantic h. Blood Drive/Entertainment/Decorations Committee: i. The Red Cross will host the blood drive at the GANS convention. ii. The committee is discussing the possibility of having multi-cultural decorations at the GANS convention as well as a multi-cultural dinner and music. i. Golf Tournament Committee: i. GANS will pay for club/course fee from the player�s fees. ii. It was discussed that many businesses are not interested due to lack of business. Need to inform them that they will receive advertisement space in the EKG, which is sent to all Georgia nursing schools. iii. GANS has sent sponsorship packages to last year�s sponsors. iv. Each GANS board member is to be on the committee to approach businesses for sponsorships. Each board member is to try to get at least two sponsors. v. Johnson and Johnson has given a $500 sponsorship; Wellstar |
| 8. Old Business: a. Community Service Project: i. All GANS board members can go volunteer at the Diabetic Foot Care Clinic on the first Wednesday of every month at 1900. We can possibly arrange to go earlier in the day. GANS board members could find out how they started the clinic and have sponsorships to start up similar clinics throughout the state. ii. Benson suggested that GANS have a drive for used sports equipment at the Golf Tournament that GANS could donate to youth organizations. iii. GANS needs to line up where it will have the Christmas box drop-off boxes at the GANS convention. b. Lipinski Walk: i. No one applied for the scholarship last year. GANS will focus more on promoting the award to students. ii. Kay Gatins suggested that we have the Lipinski Walk as a fundraiser at the GANS Convention and people can pay to walk. GANS will look at the convention schedule to see where it would fit. iii. This issue was tabled until the next meeting. c. Nashville Travel: i. Rooms for NSNA convention are booked. We have two rooms for Tuesday through Saturday and three rooms for Wednesday through Saturday. ii. Registration forms were turned in to Lea at the meeting. iii. Each board member will be responsible for his/her own travel and it will be at the discretion of the board of whether or not to reimburse each board member at the September board meeting. iv. It was moved and carried that GANS pay for the registration and hotel expenses for each board member, Consultant, and NEC for the NSNA National Convention as GANS will stay within its $7000.00 convention budget by doing so. d. North District Meeting: It was discussed that student attendance may be increased if community service hours that are required for school clinical were met by students attending such events. e. School Visits: Each board member was encouraged to continue working on fulfilling the GANS goal of each board member visiting three schools this school year. f. BTN Project-GEM Nursing: i. Cindy Green was the contact person who kept track of registration for GEM. This will be turned back over to the region as Cindy has resigned. ii. Each GANS board member was encouraged to register if he/she had not already done so. g. After College: i. Noel is continuing to discuss Mark�s plans for the GANS website with him. He will cover the website from year to year. ii. It is possible for GANS to have convention registration and billing on its website. iii. Mark sent professional flyers to hang up on school chapter bulletin boards. iv. Eric Gray suggested the possibility of GANS having a raffle for those who register on the GANS website for them to win a prize. After College could split the profit with GANS. h. Legislative Reception: Noel and Traci attended the reception. Many nursing students were present, also. i. NSNA Awards Packages: Due by February 25, 2004. Other award deadlines depend upon the number of applicants. |
| 9. New Business: a. Publicity: i. Benson discussed the possibility of GANS co-sponsoring the Candlelight Vigil with HSTAT next year. GANS needs to have a banner there for publicity. The vigil provides GANS and nursing students with a lot of needed publicity. ii. Georgians for Healthcare will come to the GANS Convention to have students sign up with them. iii. Radio Spot: Requesting Golf Tournament sponsorships will be included in the next GANS radio appearance. b. Fundraising Ideas: i. Lea discussed the possibility of signing GANS up to a website in which people can log in and buy things and GANS will receive a profit from the proceeds. GANS will have a number and people can use the number to buy things so that GANS receives a profit from the sales. ii. Custom made coin jars for the penny wars. Each school could buy a jar for $10.00. The school�s mascot could be a design on the jar. iii. Nursing Idol Contest: Possible contest for the GANS convention. The winner would receive a portion of the earnings. c. Hospital America: Noel and Dorothy will handle the issues that GANS is having with Hospital America. d. East District Meeting: Will be held April 10, 2004. Location to be announced. e. Board Member Polo Shirts: i. Each board member submitted their desired shirt size to Lea at the meeting or will email it to her as soon as possible. ii. GANS will have a black shirt with a silver GANS logo. iii. It was moved and carried that GANS will purchase a polo shirt for each board member, consultant, and NEC. f. NSNA Convention Registration: Each board member submitted their registration forms to Lea at the meeting. It was moved and carried that GANS will cover the registration and hotel costs for each board member, consultant, and NEC. |
| 10. Announcements: a. GLN Position: i. Cindy Green resigned the position of GLN Consultant at the meeting due to medical concerns. ii. GLN is trying to find a new GLN Consultant for GANS. iii. Noel will submit a request for a new GLN Consultant to GLN. b. Next Meeting: i. Armstrong Atlantic State University in Savannah, GA. ii. March 20, 2004 at 1000. iii. Pedus is arranging a room for the GANS meeting and will email the information to the board via the listserve. 11. Adjournment: Noel Lawson, GANS President, adjourned this meeting of the GANS board at approximately 1730. Kimberly Hardy 2003-2004 GANS Secretary |