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| GANS Board Meeting November 14 & 15, 2003 Hyatt Regency New Orleans Daulphine Room / Versailles Room 6:30 pm / 7:30 pm New Orleans, Louisiana |
| 1. Call to Order: President, Noel Lawson, called this regular meeting of the Georgia Association of Nursing Students to order at 6:33 pm. 2. Roll Call: Noel Lawson - President Wendy Jackson - 1st Vice President Pedus Eweama - 2nd Vice President Kimberly Hardy - Secretary LaFreda Murphy - Treasurer Brandy Seyller - North District Director Traci Steinhauser - East District Director Stacey Clements - West District Director Natalie Haynes - Community Service Director Lauren Cruice - BTN Director Eric Gray - Legislative Director Benson Wright - Public Relations Director Dorothy Boles - EKG Editor Malisa Holmes - NEC North / Chair Healther Cortes - NEC East Matt Mobley - NEC South Lea Thomas-Smith - Alternate Board Member Cindy Green - GLN Consultant Carolyn Hickox - GNA Consultant Kay Gatins - Presidential Advisor Gina Hulsey - Retired Board Member Consultant Julianna Hunt - Retired Board Member Sarah Lynn Lunderman - South District Director Candidate Quorum: President, Noel Lawson, declared a quorum present. 3. Motion were as follows: a. It was moved and carried that the 2004 Annual GANS Convention be held at Callaway Gardens from October 13-17, 2004. Author: Wendy Jackson. Seconded by: Traci Steinhauser. Action: Carried. b. It was moved and carried that the theme for the 2004 GANS Convention be "Through Service We Lead". Author: Benson Wright. Seconded by: Wendy Jackson. Action: Carried. c. It was moved and carried that the Golf Tournament be held at Orchard Hills Golf Course. Author: Benson Wright. Seconded by: Brandy Seyller. Action: Carried. d. It was moved and carried that each board member provide commitment to find two sponsors and two teams for the golf tournament.. Author: Brandy Seyller. Seconded by: Pedus Eweama. Action: Carried. e. It was moved and carried that the COSP that is to be held on February 21, 2004 be held at Brenau University. Author: Brandy Seyller. Seconded by: Stacey Clements. Action: Carried. f. It was moved and carried that GANS consider having four COSP meetings with one occuring in each district of GANS. Author: Pedus Eweama. Seconded by: Matt Mobley. Action: Carried. g. It was moved and carried to amend the previous motion to state that we have four district meetings. Author: Lauren Cruice. Seconded by: Stacey Clements. Action: Carried. h. It was moved and carried that all available GANS Board Members and any interested GANS members participate in the Jingle Jog with the team name being "Georgia Nursing Students". Each participant will pay their own way to the event. Author: Benson Wright. Seconded by: Natalie Haynes. Action: Carried. i. It was moved and carried that GANS review the proposal from AfterCollege through a committee consisting of the President, 1st VP, Treasurer, and GLN Consultant. Author: Traci Steinhauser. Seconded by: Kimberly Hardy. Action: Carried. j. It was moved GANS participate in the GEM Nursing Program as a partner. Author: Benson Wright. Seconded by: Malisa Holmes. Action: Carried. k. It was moved and carried tha the GANS Board establish a committee that would look into the establishment of a Center for GANS Historic Archieve at the GNA Headquarters. Author: Pedus Eweama. Seconded by: Brandy Seyller. Action: Carried. 4. Minutes: The minutes from the October meeting were approved by the Board. 5. Report of Officers: a. Treasurer's Report: As reported per LaFreda Murphy, Treasurer... Checking account balance as of the end of October..............................$21,740.00 (Travel expenses have been deducted from this, but not hotel expenses) i. LaFreda reported that it has come to her attention that GANS has not filed income taxes ii. GANS will hire a lawyer and a CPA to look into this matter. LaFreda will inform the board of the cost of this. iii. GANS needs to be a 501C3. GANS only have bank statements to 2001. iv. A lawyer from NSNA will charge GANS for his/her service. v. LaFreda will look into the possibility of utilizing the GLN lawyer. vi. LaFreda will also contact law schools for advice. b. Second Vice President Report: Pedus Eweama, 2nd VP, will have five minutes at each meeting following the Treasurer's Report to read over Robert's Rules of Order. Pedus will also type up the basic of Robert's Rules of Order. This will be done to reduce confusion at meetings and only have interruptions when they are needed. c. GLN Report: Cindy Green, GLN Consultant to GANS, gave a brief history of GLN. GLN has disaffiliated from NLN. GLN still represtents the needs of educators. GLN continues to maintain bylaws, have conventions, and membership. Noel Lawson, President, read the bylaws concerning GANS affiliation with GLN. Kay Gatins, Presidential Advisor, proposed that we consult NSNA on this issue because NSNA has a NLN representative. GLN can decide to reaffiliate with NLN according to NLN bylaws as long as GLN follows their guidelines. A group can come in and reaffiliate and function under the GLN name. The group can have a NLN consultant. 6. Old Business a. Vacancy of South District Director: i. Sarah Lynn Lunderman from Southwestern Georgia Technical College in Thomasville, GA has expressed interest in the position. ii. Noel Lawson, President, stated that according to the GANS bylaws the board can appoint someone to any office that is vacant excluding the office of the President. iii. Pedus Eweama, 2nd VP, read the bylaws concerning office vacancies. Pedus also stated that we need to send letters out to all South District school chapter Presidents concerning the vacant office. iv. Noel Lawson, President, instructed the NEC Chair to write a letter to the South District chapter Presidents about the vacant position. State that anyone interested in filling the position needs to attend the GANS board meeting on January 17, 2004. Those interested in the position should also state why they are interested in the position. v. The GANS board will vote electronically for the position. vi. If no one else in the South District is interested in the position, Sarah Lynn Lunderman will be elected to fill it. b. Nashville Travel for NSNA Convention i. Need to reserve rooms as soon as possible to ensure that we have five rooms for the board members. ii. Even though the NSNA National Convention will take place in the Opryland Hotel in Nashville, the GANS board does not have to stay there. There will be a shuttle service available for transport to the convention. iii. GANS nees to do research on prices before it decides whether to drive or fly to Nashville. iv. GANS could possibly charter a bus that starts in south Georgia and up the state. GANS needs to consider that it will have to pay mileage to drive. This price needs to be compared to the price of plane tickets for everyone. v. Benson Wright, PR Director, will help look into Nashville travel information. GANS will have an email vote on the travel issue. vi. Each board member is to email LaFreda by Friday, November 21, 2003 as to whether or not he or she will be attending the NSNA National Convention in Nashville. vii. LaFreda can go ahead and make the hotel room reservations and report the expenditures to the GANS board members. c. GANS Annual Convention 2004 i. The 2004 GANS Convention will be held at Callaway Gardens in LaGrange, GA from October 12, 2004- October 16, 2004. ii. Callaay Gardens can accommodate the convention with seventy - seventy five rooms iii. The charge for the buffet dinner is $30.00 per head and $29.75 for a sit-down meal. iv. It was moved and carried that the theme for the 2004 GANS Convention will be "Through Service We Lead" v. Discussion was held about the need to have member from the school chapters to sit at the registration table. GANS will pay for rooms for four people to do this. Laurenn Cruice, BTN Director, suggested that the District Directors choose 1 person from each district to sit at the registration table. vi. Committees: Wendy Jackson, 1st VP, read the list of available committees for the board. Noel Lawson, President, is a part of every committee. Committees ar as follows: |
| Convention Site Planning Committee: GANS 1st VP - Wendy Jackson - Chair Natalie Haynes Lea Thomas-Smith Exhibitors: GANS Public Relations Director - Benson Wright - Chair Heather Cortes Brandy Seyller Eric Gray Kimberly Hardy Speakers GANS 2nd Vice President - Pedus Eweama - Chair Lauren Cruice Lea Thomas-Smith Benson Wright LaFreda Murphy Registration GANS Treasurer - LaFreda Murphy - Chair Matt Mobley Traci Steinhauser Sarah Lynn Lunderman Stacey Clements Bylaws GANS 2nd VP - Pedus Eweama - Chair Kimberly Hardy Eric Gray Resolutions GANS 2nd VP - Pedus Eweama - Chair Kimberly Hardy Wendy Jackson Eric Gray Awards GANS District Director - Brandy Seyller, Traci Steinhauser, and Stacey Clements - Chairs Malisa Holmes Natalie Haynes Benson Wright Opening Ceremony / Parade of Schools / Silent Auction GANS BTN Director - Lauren Cruice - Chair Dorothy Boles Lea Thomas-Smith Decorations / Entertainment / Blood Drive GANS Community Service Director - Natalie Haynes - Chair Kimberly Hardy Benson Wright Brandy Seyler Scheduling 1st VP - Wendy Jackson - Chair Malisa Holmes Benson Wright |
| d. School Visits: i. Noel Lawson, President, instructed the board to decide on the three schools that each person could visit and email them to her by Friday, November 21, 2003. ii. We all need to encourage the school chapters to reach out to us for advice and support. iii. There is the possibility of having a list-serve between the GANS President and all of the school chapter President. iv. Noel Lawson, President, stated that she needed to receive the telephone numbers and email email addresses of all school chapter Presidents. 7. New Business a. Golf Tournament i. The 2nd Annual GANS Gold Tournament will be held June 11, 2004 at Orchard Hills Golf Course at 11:00am ii. With food, the price per player will be $45.00 at Orchard Hills Golf Course. iii. The Golf Tournament Committee is as follows... North District Director - Brandy Seyller - Chair Lea Thomas-Smith Noel Lawson Traci Steinhauser b. COSP i. The Spring 2004 COSP will be held at Brenau University in the Thurmond McRae Lecture Hall on February 21, 2004 from 11:00am - 3:00pm ii. All GANS board members are to be there at 10:00am iii. We will have a GANS board meeting on the day of COSP iv. Traci Steinhauser, EAst District Director, stated that we should have the Fall 2004 COSP in the south district since the Spring 2004 COSP will be held in the North District. v. Gina Hulsey, Retired Board Member, proposed the idea of having four COSP meetings with one being held in each district. However, Traci Steinhauser, East District Director, stated that we have less attendance at the Spring 2004 COSP if we have fourd different COSP meetings. vi. Noel Lawson, President, stated that we could move the GANS board meetings around to different locations throughout the state so that more school chapter GANS members have the opportunity to attend a GANS meeting. c. BTN Project i. Lauren Cruice, BTN Director, discussed a BTN project involving a slideshow in elementary schools in Gwinnett County. Each grade has health assessment throughout the year and we can give presentations on Nursing to the students. ii. Alum Chums: Alumni correspond with Junior Nursing students to give guidance and support to students. iii. GEM Nursing. Targets people 15-21 years of age. Mentors encourage them to pursue a career in Nursing. There is no fee to participate and become a mentor. Individual GANS board members register and sign a contract to be a mentor. The mentor will be responsible for contacting the person whom they are mentoring. Lauren Cruice, BTN Director, encouraged all board members to register to be a mentor. It was moved and carried that GANS participate in the GEM Nursing Project as a partner. iv. Kay Gatins, Presidential Adviser, stated that the school chapter BTN Direcotrs need to work with Lauren to reach otu to their respective communities. d. Jingle Jog i. The Jingle Jog will take place on December 13, 2003 at 8:00am in Atlanta, GA ii. GANS can participate as a volunteer or as a team. iii. The Jingle Jog needs financial support from sponsors iv. The Jingle Jog also consists of a toy drive fundraiser for Toys-for-Tots and a fundraiser for the Salvation Army v. Kay Gatins, Presidential Advisor, stated that if we have a GANS team at the Jingle Jog. GANS must pay the registration fee for each board member to participate. vi. Natalie Haynes, Community Service Director, will send information concerning the Jingle Jog to all board members who can then decide if they want to participate. The District Directors can distribute the information to the school chapters in their respective districts. vii. Benson Wright, PR Director, suggested that GANS call its team "Georgia Nursing Students" viii. Noel Lawson, President, stated that we will not have a committee for the Jingle Jog. It will be up to each individual board member whether or not to participate. We will also not have a Christmas Party at Inner Harbour Hospital. ix. GANS will keep the Jingle Jog information and link on its website. e. AfterCollege i. Mark Dee from AFterCollege Healthcare proposed an idea for the GANS website ii. The charge is $70.00 per job posting. GANS will receive 20% of the fee per job posting. iii. AfterCollege will use a spreadsheet to post the job postings. iv. They can use a tracking system to monitor the posting to see who has accessed the postings. v. GANS will have a job link on its website for AfterCollege vi. GANS will receive bi-weekly updates and quarterly checks. vii. There is no cost to GANS for this service; however, GANS is asked to waive exhibitor fees to AfterCollege viii. GANS can have both AfterCollege and Hospital America on its website. ix. It was moved and carried that GANS will have a committee consisting of the President, 1st VP, Treasurer, and GLN Consultant to look into the proposal made by AfterCollege. f. Resolutions i. Resolutions are due by February 19, 2004 to NSNA ii. Each school can bring one resolution to the National Convention in Nashville iii. GANS can only submit one resoltuion at the NSNA National Convention. It will be the resolution from a student at Emory University that was passed at the 2003 GANS convention in Augusta. g. Lipinski Walk i. Discussion concerning the Lipinski Walk was tabled until the next meeting on January 17, 2004. 8. Announcements. a. Noel Lawson, President, thanked Benson Wright, PR Director, for setting up the GANS list-serve. b. If there is anything that a board member would like to report that is not included in the "Old Business", include it in your Board Report and Noel will add it to the agend for the next GANS board meeting. c. Lauren's sister d. Johnson & Johnson Gala: raised over $500,000 for the Promise of Nursing Scholarship All GANS board members need to inform the Nursing schools in Georgia of the available scholarship. e. GANS nees to locate pictures for the EKG. f. Breast Cancer Walk. Natalie Haynes, Community Service Director, is the team captain for the walk. She will send information concerning the walk to all board members. g. GANS earned $120.000 from t-shirt sales at the Mid-Year Convention in New Orleans. h. Louisiana won the Penny Wars contest. i. NSNA has an archive of meeting minutes. The committe that was formed to research establishing a GANS Historical Archive at the GNA Headquarters consists of the following: 2nd VP - Pedus Eweama - Chair Noel Lawson Wendy Jackson 9. Adjournment a. Noel Lawson, President, adjourned this regular meeting of the 2003-2004 GANS Board at approximately 11:00pm. Kimberly Hardy 2003-2004 GANS Secretary |