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| GANS Board Meeting July 19, 2003 Macon State College Macon, GA |
| 1. Call to Order: Laura Yoho, President, called the meeting of the Board of Directors of the Georgia Association of Nursing Students to order at __________. 2. Roll Call: Laura Yoho-President Cindy Green - GLN Consultant Julie Thacker - Secretary Noel Lawson - Treasurer Traci Steinhauser - NEC East / Chair Julianna Hunt - NEC North Suzanne Hughes - NEC South Selisha Patrick - NEC West Mistee Graham - North DD Jennifer Cordell - South DD Ashley Green - East DD Danielle Reneman - West DD Krystal Knight - Public Relations Quorum: Laua Yoho, President, declared a quorum present 3. Motions were written as follows: a. It was moved and carried that GANS pay $76 for a P.O. Box which the sole purpose will be to receive registrations for conventions. b. Action: Carried 4. Minutes: Minutes from June were approved. 5. Treasurer's Report i. Finances a. Total Raised $13,731.85 b. Total Income (including reimbursements) $35,406.53 c. Total Spent $69,284. ii. Ken Greene a. At the June meeting, we talked about taking Ken Greene to small claims court. At this meeting, we discussed how this would be dificult because we do not have his social security number. b. This year GANS applications will require a social security number to aid in any future problems. 6. Report of Officers: i. President a. GANS received Board pins at this meeting. The discussion of the price for us to charge for the pins at Convention from last meeting was discussed. The price will be 1 for $10 or 2 for $18. b. GANS Board Applications and Scholarship Applications are currently available on the new webpage. There will be no application fee. c. Laura is working on a House of Delegates Script. d. Please send Board Reports on the Wednesday before every meeting. ii. 1st Vice President / Convention: i. Focus Sessions, Triva, Panel, Endnote Speakers and Exhibitors a. Traci Steinhauser is working on Focus Sessions. So Far... b. Linda Nauright: Conflict Management title Nurse/Physician Relations and the Image of Nursing c. Robin Johns: Cardiac (have not heard back from yet) d. Betty Daniels: Public Health, Risk Management (Possibly restraints to support our resolution?) e. Dr. Lynn Wick: Focus Session on Friday f. End Note Speaker: Ann Conner, GNA's Nurse of the Year g. Nursing Trivia: Loretta Manning has agreed to do this. GANS will let her set it up however she wants it. h. Panel: 4-6 Total Nurses, for one hour. Ideas: Flight nurse, Anesthetists, Nurse Managers, Nurse Attorneys, Field Nurse (military--will contact the Nursing Cmmander at a Base to find a military field nurse). We can offer the Panel Members: Hospitality Suite, a Room at a block rate, and they are invited to enjoy the 2003 GANS Convention. i. It was agreed that GANS Board Members and Volunteers should be available during Focus Sessions to help the Speakers (by getting them anything they might need and introducing them). j. An Exhibitor packet was sent to Mosby who promised to consider it. They usually do not attend state conventions. See section under Dr. Lynn Wick (x) for further details about Mosby. ii. Registration a. Deadline is September 22, 2003 b. Hotel deadline is September 8, 2003 c. Awards and Preslating are due to be RECEIVED by September 12, 2003 d. The latest updated schedule is available on the GANS website. iii. To Sell at Convention a. Every GANS Board Member should donate something for the Convention Basket. b. We will sell Mugs with GANS and the Convention logo on them at Convention. iv. Garage Sale a. Scheduled for Friday during Convention from 2-4pm, in the alcove where the exhibit hall opens. b. GANS members will each sell his/her own items and man his/her own tables. c. Cost to participate and sell your things will be $1 to GANS per item to be sold (not per item sold) d. Items can be anything - not just nursing stuff. e. Each member should return next month with an idea of how many items he/she can bring to sell. v. GANS is Paying for the Following Rooms: a. Ms. Shaw's room b. Lynn Wick's room (the Endnote Speaker) c. Consultants rooms d. Board Members rooms 1. No more than 3 people in a room during Convention 2. District Directors will room together 3. NEC will room together vi. GANS Needs Computers and Printers During Convention a. GANS will decide in the August meeting who will bring the computer and printer to convention. b. A computer/printer is needed for the Registration Desk and the Awards vii. Convention Book a. The 2002-2003 GANS Convention Booklet will be dedicated to the Armed Forces of the United State of America b. Ashley Green volunteered to design the page for the booklet and will bring it to next month's meeting. viii. GANS Needs Volunteers a. registration table b. counting election votes c. House of Delegates monitors d. tellers during the Election e. focus sessions ix. Schedule a. Opening Ceremonies: add NSNA greetings to Minutes b. Keynote: Sponsor from Hurst c. Awards Banquet: Nurse of the Year, Linda Easterly, will talk around 10 minutes d. Endnote: Dr. Lynn Wick, President of TX Nursing Association x. Dr Lynn Wick, President of TX Nursing Association a. Dr. Wick is also speaking at GNA's Convention ( which is the week after the GANS Convention) b. Laura will negotiate with GNA who will pay for the Saturday through Wednesday that she is not required to be at either Convention. c. Mosby offered to pay for something of Dr. Wick's in exchange for the free table in the exhibit hall because they published her book. 7. New Business i. COSP a. August 16, 2003 at Macon State in Student Life Center inside Cafeteria b. Board will meet at 10 and COSP at 11am-3pm c. Julie will send around a sheet at COSP for people to sign up if they would like to be contacted by GANS ii. Bylaw a. Laura is working on changes to the Bylaws that she would like to see. b. If anyone else has ideas for more Bylaw changes, please write them up and bring them to the next meeting. iii. NEC a. Social Security numbers will be a requirement for the new GANS applications to prevent future problems. b. Bylaws will be included in the application packet so applicants will know before they run the about the strict requirements. iv. Mileage a. Reimbursement for mileage was discussed and tabled until the next meeting. v. Things to Work On a. Bylaw changes b. List of items that the 2002-2003 GANS Board Members will give to the 2003-2004 GANS Board Members filling their position. This is to be complete by convention. c. End of Year Board Reports - Summary of what you did in your position this year. Look to last year's for guidance. d. What can you bring to sell at the GANS Garage Sale during Convention? Bring a number with you at the August meeting. e. Look for things to include in the basket GANS is selling at the Convention. Each member is to donate at least one item. 8. Next Meeting i. Macon State, August 16, 2003 ii. Student Life Center 10am iii. Next Meeting is COSP 9. Adjournment: Laura Yoho, President, adjourned this regular meeting of the GANS Board. Julie Thacker, 2002-2003 GANS Secretary |