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| GANS Board Meeting January 18, 2003 Macon State University Macon, GA |
| 1. Call to Order: Laura Yoho, President, called the meeting of the Board of Directors of the Georgia Association of Nursing Students to order at 10:00 am. 2. Roll Call: |
| Laura Yoho - President Jessica Hunt - 1st Vice President Kalin Whaley - 2nd Vice President Julie Thacker - Secretary Noel Lawson - Treasurer Mistee Graham - North District Director Danielle Reneman - West District Director Ashley Greene - East District Director Elisha Huff - Community Service Director Wendy Jackson - BTN Director Gina Hulsey - Legislative Director Krystal Knight - Public Relations Director Cherie Giles - EKG Editor Suzanne Hughes - NEC South Julianna Hunt - NEC North Traci Steinhouser - NEC East and Chair Cindy Green - GLN Consultant Carolyn Hickox - GNA Consultant Kathy Markowski - Presidental Advisor Visitors: Anna Hess - Emory Legislative Director |
| Quorum: Laura Yoho, President, declared a quorum present 2. Motions: There were no motions passed at this meeting 3. Treasurer's Report |
| a. We are working on a cheaper prices for polo shirts. As of now, they will be $25, pique (jersey) knit, black with silver embroidery. b. The golf tournament will be held at Orchard Hills Golf Club on May 30. The theme will be "Stepping Out of the White and Onto the Green: Putting for the Future of Nursing". Newnan Hospital will sponsor a Whole-in-One Tournament. An email address has been set up for this event: [email protected] c. For a fundraiser, we can each try to sell scratch off cards. We will try to get them from a company that will allow us to pay no money up front, and will use this money for the NSNA Convention in April. d. For the NSNA Convention, there will only be one delegate required from the GANS Board. The dates are April 23-27. NSNA Convention attendance will be decided at the next meeting. Fourteen plane tickets have been purchased with Frontier Airlines for Wendy Jackson, Susie Marie DeBruhl, Jessica Hunt, Gina Hulsey, Traci Steinhauser, Julianna Hunt, Noel Lawson, Julie Thacker, Cherie Giles, Suzanne Hughes, Danielle Reneman, Ken Greene, Kalin Whaley, and Krystal Knight, who have committed for fundraising to cover their expenses. (Each ticket will cost $318 with a layover). Laura Yoho, President, will be reimbursed for her plane ticket as she has purchased her own. Five room reservations have been made at the Hotel San Carlos (for $89/night). Total expenses paid in advance in the amount of $2,094.54 |
| 3. Report of Officers: |
| A. President |
| i. We wrote a letter of sympathy from GANS to the nursing students in AZ (regarding the recent shooting from a nursing student and killing 3 nursing faculty members). We also received a letter from former President Jimmy Carter thanking us but kindly declining our invitation to speak at the 2003 GANS Convention. ii. The Second VP, Kalin Whaley, will be bringing greetings from GANS to the GLN Annual Education Program on February 20-21st. iii. Colors for GANS were discussed; we will check the minutes from Convention to come up with a more definate solution. |
| B. 1st VP |
| i. We received the first draft of the Convention contract with the Country Inn and Suites. Rooms are $99-$105; we are asking for $99. Tables are $35-$40; we are asking $35 a table. We will ask if we get a kickback for booking a certain number of rooms. We are going to ask if we meet a quota on rooms, if they will waive fees for conference rooms. This was not written in the contract last year, but it will be in this one. The deadline to sign this contract and be in the hotel's hands on February 1st. The booking deadline is September 8, 2003. ii. The official dates for the Convention is the 9-11, and the dates for the board to be there is the 8-12. iii. Vermil (Kalin) and Tracy are coming up with good lecture topics for speakers at the convention. Some include: NCLEX Review (Loretta Manning), Nursing in the Military, Forensic, OB/Mother-baby, Trauma/Advanced Practice Degrees, Loans/NERLP, JOb Interviews, Restraints in elderly, Flight Nursing, EKG. There will be 7 or 8 total. iv. We will decide later whether to pay for the Keynote and Endnote speaker's rooms for one night, as we have in the past. The schedule is still tentative, but some ideas include a Military Ball and group pictures. |
| C. Secretary |
| i. The former Secretary, Brandy Dingler, has not responded to the voice mails left for her regarding the deliquent minutes and tape recorder. ii. As per the internet vote, I will fill out the Leader of Leaders application for Cindy Green. |
| D. Legislative Director |
| i. There will be a legislative reception on January 30, 2003. See previous minutes for location specifics. The reception will be at 5:30pm with a post reception to strategize following. Noel, Gina, Ashley, Cherie, Laura, and Danielle will be attending the Legislative Reception. ii. Please look at the NY State Nursing Association Website, under "Talking Patients." iii. Education Awards--the following are ideas for possible additions to website: links for "get political", legislators, resolutions, events and honors, internships with GA Capitol, Pass It On, phone trees that work, how to run for office, etc. iv. Nurse Reinvestment Act: after talking to the GNA lobbyist, there should be no petitions or form letters. A letter should be personal and brief. If you are going to meet a legislator, a letter in advance will help him/her know your name. Letters and formal emails should be used to sway opinions. On the website, we might try to give an outline. One excellent website is www.congress.org. v. There has never been a resolution presented to NSNA on the subject of restraints. Anna Hess (author) will present the resolution on behalf of the GANS Association. We are allowed to present one resolution as a state. The deadline is March 13. Due to GANS at the next meeting for Demetrius Mazacoufa (lawyer, GNA lobbyist, and parliamentarian) to review it. |
| E. Community Service |
| i. We are trying to get the AIDS quilt for Nationals, but do not have it as of yet. Until April, Elisha will focus on getting schools to raise money for AIDS quilt. ii. From April to July, she will focus on the Adopt-a-Hospital program, which sends supplies and materials to missionary hospitals in the Philippines (flip flops, gauze, etc). We can ship a very large box for $100 for this cause. iii. From July to October, she will focus on the Good Samaritan Purse Project. Schools should collect supplies to put in shoe boxes, which we will take to Inner Harbour or send overseas. |
| F. Public Relations Director |
| i. We are putting together a press packet that includes GANS's purpose, goals, what we want them to do, and an EKG to send out to different organizations within the community. Cherie will see if we can get a few more EKG's to send out in these packets. ii. We are running into problems with getting a list serve. The problem is that there is such a high turnover each year. We would send to NSNA to send out. iii. We are trying to make (the EKG/PR/Website) more student friendly. One idea is to let students know when career fairs are going on. We could possibly use advisors to let the students know. We might try to have a GANS association event page in EKG. This could include a district recognition each month, fundraisers, events, publicity, etc. District Directors could ask for info from schools and organize it through email communication. iv. We are trying to set up PR Ambassadors, which would be people from schools near hospitals to act as representatives of GANS. District Directors should encourage activities in this, and we will use COSP to let people know as well. Another possibility for publicity would be to have a "lunch and learn" session to recruit the ambassadors. A letter will be drawn up to specify duties and commitments of the ambassadors. |
| G. EKG Editor |
| i. The EKG will be out before COSP on February 15, 2003. Contracts are being sent. ii. The deadline for the next EKG is February 8, 2003. This issue will include a report on the Legislative Reception. iii. There will not be a summer issue, instead there will be a "Back to School" issue in August. iv. Some ideas for articles to include are: An "Advisor Blurb" with encouragements, special topics, important meetings, and advice from different advisors and/or a quote from Chicken Soup for the Nurse's Soal. v. In addition tot the individual member mail outs, each chapter will receive its own copies to distribute as pre-nursing/nursing recruitment tools. vi. We are looking into nominating NurseAmerica for the NSNA Recruitment Project Award. |
| H. BTN Director |
| i. HSTAT--Children's Health Insurance Program (Peachtree for Kids) is having an enrollment drive on February 1, 2003 there will be a session to receive nametags and maps to knock on doors. There are separate drives for Athens, Augusta, and Atlanta. CHIPS targets children whoses parents do not have insurance for them, mostly because they do not know what is available. This is a form of managed care that covers what Medicaid covered (dental, all well visits, medical, immunizations, prescriptions). It is totally free until age 17, with not deductibles or premiums. ii. March--Candlelight vigil (for obese children) Ideas: lunchroom sessions to educate kids, petition school boards to remove vending machines and reinstitute Physical Education in schools. iii. CRNA--we want to support statewide programs like Health Occupations to teach all interested Georgia students to learn nursing skills while in high school and encourage them to become CRNAs and EMTs. iv. Wendy is going to send out a new revised letter to the new chool superintendent. |
| I. NEC Chair |
| i. The following people are running for National Office: Nakisha-BTN, Nicole Gele-?, Suzanne NEC South, Julianna Hunt-South Director. ii. The date to be Preslated for National Elections is February 12, 2003. iii. The NSNA NEC Chair's goal is to not allow nominees from the same state to run against one another. iv. Requirements at Convention: Reception for Candidates, GA Caucus, COSP |
| 4. Old Business |
| a. Incorporated |
| i. discusions of corporation status at MidYear lead our Treasurer, Noel Lawson, to investigate GANS's corporation status. She has filled out paperwork for us to be reinstated as a corporation. ii. GANS has a new tax ID number. It is: 810592622. |
| 5. New Business |
| a. Resignation: Angie Van Ronk, East District Diretor, resigned from the GANS Board. Ashley Green, former Official Alternate, has accepted the position. b. Committees |
| i. Website Committee: Suzanne Hughes, Gina Hulsey, Traci Steinhauser, Kalin Whaley, Ashley Green, Cherie Giles. ii. Finance Committee: Noel Lawson, Mistee Graham, TRaci Steinhauser, Laura Yoho, Jessica Hunt, Cherie Giles. |
| c. February Meeting |
| i. After COSP at Kennesaw State University ii. February 15, 2003 iii. Room 151 of the Burress Building |
| 6. Adjournment: Laura Yoho, President, adjourned this regular meeting of the GANS Board. |